1999 Federal Register, 29055; Centralized Library: U.S. Fish and Wildlife Service

[Federal Register: May 28, 1999 (Volume 64, Number 103)]
[Notices]               
[Page 29055-29063]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr28my99-104]

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DEPARTMENT OF THE INTERIOR

Fish and Wildlife Service

 
Privacy Act of 1974; as Amended; Amendment to a Systems of 
Records

AGENCY: Fish and Wildlife Service, Interior.

ACTION: Proposed minor revisions to existing systems of records.

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SUMMARY: The U.S. Fish and Wildlife Service conducted a review of its 
Privacy Act systems pursuant to the provisions of the Privacy Act of 
1974, as amended (5 U.S.C. 552a), and the President's May 14, 1998, 
memorandum concerning Personal Information in Federal Records. As a 
result of their own review, they found nine of the U.S. Fish and 
Wildlife Service's Privacy Act system of records required minor 
revisions.

DATES: These actions will be effective on May 28, 1999.

FOR FURTHER INFORMATION CONTACT: Mr. Johnny R. Hunt, Service Privacy 
Act Officer, U.S. Fish and Wildlife Service, Phone: 703/358-1730, email 
(Johnny__Hunt@fws.gov) or by writing to the following address: U.S. 
Fish and Wildlife Service, Privacy Act Officer, Mail Stop 222 Arlington 
Square Building, Arlington, Virginia 22203

SUPPLEMENTARY INFORMATION: We list the eight systems of records below 
which the U.S. Fish and Wildlife Service revised and a brief 
explanation of the minor revisions which they made. Following that 
information, we attached the eight revised Privacy Act system notices.
    ``Tort Claims Records--Interior, FWS-4'' previously published in 
the Federal Register on December 6, 1983 (48 FR 54715):
    (1) We added the regional contracting offices to the list of system 
managers.
    (2) We converted the notice to plain language to implement the 
President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.
    ``National Wildlife Refuge Special Use Permits--Interior, FWS-5'' 
previously published in the Federal Register on December 6, 1983 (48 FR 
54716):
    (1) We changed the name of the system manager to reflect that 
office's current title.
    (2) We converted the notice to plain language to implement the 
President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.
    ``National Fish Hatchery Special Use Permits--Interior, FWS-10'' 
previously published in the Federal Register on December 6, 1983 (48 FR 
54717):
    (1) We changed the system location. The records are no longer 
maintained in the regional offices. They are maintained at the National 
Fish Hatcheries.
    (2) We changed the name of the system manager to reflect the 
current title of that office.
    (3) We converted the notice to plain language to implement the 
President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.
    ``Real Property Records--Interior, FWS-11'' previously published in 
the Federal Register on December 6, 1983 (48 FR 54717):
    (1) We updated the system location to include the Washington 
Office, Division of Realty as another system location.
    (2) We updated the section entitled ``Authority for maintenance of 
the system.''
    (3) We updated the section entitled ``Routine uses of records 
maintained in the system'' to include the required summary reports 
which we produce (stripped of personal identifiers).
    (4) We updated the system managers to reflect a more current 
address for the Washington Office, Division of Realty; and to include 
the U.S. Fish and Wildlife Services regional offices.
    (5) We added the mandatory section entitled ``Disclosure to 
consumer reporting agencies''.

    (6) We included electronic storage as another medium we use to 
store records.
    (7) We converted the notice to plain language in order to implement 
the President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.
    ``Endangered Species Licensee System--Interior, FWS-19'' previously 
published in the Federal Register on December 6, 1983 (48 FR 54718):
    (1) We updated the system location to reflect the current address 
of the system.
    (2) We dropped several categories of records which were part of the 
old system as we no longer collect the information.
    (3) We updated the system manager and address to reflect the 
current address.
    (4) We converted the notice to plain language to implement the 
President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.
    ``Investigative Case File System--Interior, FWS-20'' previously 
published in the Federal Register on December 6, 1983 (48 FR 54719):
    (1) We included more specific information about the computerized 
system being a local area network (LAN) system and password protected.
    (2) We provided the current address in the ``System Location'' and 
``System Manager(s) and Address'' sections.
    (3) We modified the ``Retention and Disposal'' section to include a 
reference to our records schedule.
    (4) We converted the notice to plain language to implement the 
President's

[[Page 29056]]

memorandum of June 1, 1998, requiring the use of plain language in 
Government writing.
    ``U.S. Deputy Game Warden--Interior, FWS-22'' previously published 
in the Federal Register on March 24, 1981 (46 FR 18375):
    (1) We changed the system manager because the program was 
decentralized and records are now maintained at participating regions. 
Additionally requests for access and amendments to one's record go to 
the participating regional offices instead of the Washington Office, 
Division of Personnel Management.
    (2) We added the mandatory section entitled ``Disclosure to 
consumer reporting agencies''.
    (3) We converted the notice to plain language to implement the 
President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.
    ``Migratory Bird Population and Harvest Systems--Interior, FWS-26'' 
previously published in the Federal Register on March 24, 1981 (46 FR 
18378):
    (1) We eliminated 3 categories of individuals covered by the 
system. Many of the U.S. Fish and Wildlife Service research functions 
are now part of the U.S. Geological Survey's Biological Resources 
Division. They now have responsibility for the following categories of 
individuals previously collected by the U.S. Fish and Wildlife Service 
under this Privacy Act system: persons applying for bird banding 
permits; persons issued bird banding permits; and persons reporting 
upon banded birds encountered in the wild.
    Additionally, we eliminated another category of individuals covered 
by the system because the program indicated it never needed or 
collected the information. We previously identified this category as 
``unidentified persons observed in the field hunting migratory game 
birds.''
    (2) Because we eliminated the above categories of individuals 
covered by the system, we needed to make corresponding minor changes in 
the sections of this notice which deal with categories of records we 
collect, the routine uses of the records, retention and disposal of the 
records, notification procedure, and the record source categories. 
Therefore, we updated those sections.
    (3) We added the mandatory section entitled ``Disclosure to 
consumer reporting agencies''.
    (4) We updated the address for the system manager.
    (5) We converted the notice to plain language to implement the 
President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.
    ``Correspondence Control System--Interior, FWS-27'' previously 
published in the Federal Register on April 11, 1977 (42 FR 19092):
    (1) We updated the system location to more accurately reflect where 
the records are maintained.
    (2) We updated the name of the system manager to reflect the 
current title of that office.
    (3) We added the mandatory section entitled ``Disclosure to 
consumer reporting agencies''.
    (4) We converted the notice to plain language to implement the 
President's memorandum of June 1, 1998, requiring the use of plain 
language in Government writing.

    Dated: May 17, 1999.
Roy M. Francis,
Departmental Privacy Act Officer.
INTERIOR/FWS-4

SYSTEM NAME:
    Tort Claims Records--Interior, FWS-4.

SYSTEM LOCATION:
    (1) Division of Contracting and General Services, U.S. Department 
of the Interior, Fish and Wildlife Service, Washington, DC 20240; (2) 
regional offices of U.S. Fish and Wildlife Service. (See 50 CFR part 2 
for regional addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Claimants for damages to personal property or personal injury.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains information regarding the evaluation of individual claims 
for damage to or loss of personal property or personal injury, i.e., 
name, address, insurance company, estimates of repair costs, accident 
reports by Government officials, law enforcement officials, attorneys, 
hospital and doctors reports and bills for service, statements from 
witnesses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Tort Claims Act (28 U.S.C. 2671-2680).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary users of the records are by tort claims officers and 
attorneys in the Office of the Solicitor. They use the information to 
evaluate tort claims. The information may also be disclosed outside of 
the Department to the following parties and under the following 
circumstances.
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information;
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule, regulation, order or license;
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertain;
    (5) To other Federal agencies to effect salary and administrative 
offsets;
    (6) To debt collection agencies for purposes of locating a debtor 
to collect or compromise a Federal claim against the debtor;
    (7) To a consumer reporting agency to prepare a commercial credit 
report for use by the Department.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

[[Page 29057]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in paper form in ``Tort Claim files.''

RETRIEVABILITY:
    Maintained by name of claimant.

SAFEGUARDS:
    Maintained in compliance with provisions of 43 CFR 2.51.

RETENTION AND DISPOSAL:
    Disposed of four years after settlement of the claim. Record copies 
are held by the Office of the Solicitor, U.S. Department of the 
Interior.

SYSTEM MANAGER(S) AND ADDRESS:
    (1) Chief, Division of Contracting and General Services, U.S. Fish 
and Wildlife Service, Department of the Interior, Washington, DC 20240.
    (2) Regional Contracting Offices of the U.S. Fish and Wildlife 
Service (See 50 CFR 2 for Regional Addresses).

NOTIFICATION PROCEDURE:
    Send inquiries regarding those records held in the Washington 
Office to the Chief, Division of Contracting and General Services. Send 
inquiries regarding those records held in the regional offices to the 
Regional Director. The requestor should send in a written signed 
request for the records.

RECORDS ACCESS PROCEDURES:
    Address the request to the Chief, Division of Contracting and 
General Services for records located in the Washington Office. Address 
the request to the Regional Director for records located in the 
regional offices. The request must be in writing, signed by the 
individual, and must meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    To amend your record, address your request to the Chief, Division 
of Contracting and General Services. You must meet the content 
requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Records come from the following sources: individuals submitting a 
claim, investigative reports, statements from witnesses, and medical 
reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Privacy Act does not entitle an individual to access 
information in reasonable anticipation of a civil action or proceeding.
INTERIOR/FWS-5

SYSTEM NAME:
    National Wildlife Refuge Special Use Permits--Interior, FWS-5.

SYSTEM LOCATION:
    U.S. Fish and Wildlife Service regional offices and individual 
National Wildlife Refuges.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants who apply for special use permits and cooperative farm 
agreements on National Wildlife Refuges.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains the name and address of permittees/cooperators, types of 
special uses, and any special conditions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Wildlife Refuge System Administration Act of 1966 (16 
U.S.C. 688dd-ee). See 50 CFR parts 29 and 32 for additional 
information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of the records is to identify those having special 
use permits and cooperative farming agreements on National Wildlife 
Refuges and the terms of those permits and cooperative agreements.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in paper form.

RETRIEVABILITY:
    Maintained by name of claimant.

SAFEGUARDS:
    Maintained in compliance with provisions of the Code of Federal 
Regulations (43 CFR 2.51).

RETENTION AND DISPOSAL:
    The records are usually not maintained more than one year following 
the period of use.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Refuges, U.S. Fish and Wildlife Service, 
Department of the Interior, Washington, DC 20240.

NOTIFICATION PROCEDURE:
    Send inquiries regarding the existence of such records to either 
the Washington Office, Division of Refuges or the regional offices (see 
50 CFR part 2 for regional addresses). The requestor should send in a 
written signed request for the records (see 43 CFR 2.60 of the Code of 
Federal Regulations) for additional information.

RECORDS ACCESS PROCEDURES:
    Address requests for access to your records to either the 
Washington Office, Division of Refuges or the appropriate Regional 
Director (see 50 CFR part 2 for regional addresses). The request must 
be in writing, signed by the individual, and must meet the content 
requirements of the Code of Federal Regulations (43 CFR 2.63).

CONTESTING RECORD PROCEDURES:
    To amend your record, address your request to the Chief, Division 
of Refuges, U.S. Fish and Wildlife Service, Department of the Interior, 
Washington, DC 20240. You must meet the content requirements indicated 
in the Code of Federal Regulations (43 CFR 2.71).

RECORD SOURCE CATEGORIES:
    Records come from the individuals on whom the records are 
maintained.
INTERIOR/FWS-10

SYSTEM NAME:
    National Fish Hatchery Special Use Permits--Interior, FWS-10.

SYSTEM LOCATION:
    The records are kept at the National Fish Hatcheries.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The records are on individuals who applied for special use permits 
on National Fish Hatcheries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records contain the names and addresses of permittees, types of 
special uses, period of use, and any special conditions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The United State Code (16 U.S.C. 640K-3; 16 U.S.C. 664).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of the records is to identify those having special 
use permits at the National Fish Hatcheries and to. The records may be 
disclosed outside of the Department of the Interior under the following 
circumstances.
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by

[[Page 29058]]

the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.
    (5) To debt collection agencies to locate a debtor or to collect or 
compromise a Federal claim against the debtor; and
    (6) To a consumer reporting agency to prepare commercial credit 
reports for use by the Department.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 

of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in paper files.

RETRIEVABILITY:
    Indexed by name.

SAFEGUARDS:
    Maintained in compliance with provisions of the Code of Federal 
Regulations (43 CFR 2.51).

RETENTION AND DISPOSAL:
    We destroy the records one year after the permit expires.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Fish Hatcheries, U.S. Fish and Wildlife Service, 
Department of the Interior, Washington, DC 20240.

NOTIFICATION PROCEDURE:
    Send inquiries regarding the existence of such records to either 
the Washington Office, Division of Fish Hatcheries or the appropriate 
regional office (see 50 CFR part 2 for regional addresses). The 
requestor should send in a written signed request for the records (see 
43 CFR 2.60 of the Code of Federal Regulations) for additional 
information.

RECORDS ACCESS PROCEDURES:
    Address requests for access to your records to either the 
Washington Office, Division of Fish Hatcheries or the appropriate 
Regional Director (see 50 CFR part 2 for regional addresses). The 
request must be in writing, signed by the individual, and must meet the 
content requirements of the Code of Federal Regulations (43 CFR 2.63).

CONTESTING RECORD PROCEDURES:
    To amend your record, address your request to the Chief, Division 
of Fish Hatcheries, U.S. Fish and Wildlife Service, Department of the 
Interior, Washington, DC 20240 or the appropriate Regional Director 
(see 50 CFR part 2 for regional addresses). You must meet the content 
requirements indicated in the Code of Federal Regulations (43 CFR 
2.71).

RECORD SOURCE CATEGORIES:
    Records come from the individuals on whom the records are 
maintained.
INTERIOR/FWS-11

SYSTEM NAME:
    Real Property Records--Interior, FWS-11.

SYSTEM LOCATION:
    We maintain the records at (1) the Division of Realty, U.S. Fish 
and Wildlife Service, Arlington Square Building, 4401 North Fairfax 
Drive, Arlington, Virginia 22203 (2) all regional and field offices of 
the Ecological Services program (See 50 CFR part 2 for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The records are on landowners, tenants and permitees from whom the 
U.S. Fish and Wildlife Service has acquired land, water, or interests 
therein.

CATEGORIES OF RECORDS IN THE SYSTEM:
    We keep the following categories of records in the system:
    (1) The title file (contains title evidence, the instrument of 
conveyance, the acquisition contract, title curative and closing data, 
title opinions, the survey description and plat, payment vouchers, and 
the appraisal summary)
    (2) The case file (contains the acquisition contract, the 
instrument of conveyance, closing data, the survey description and 
plat, payment vouchers, and the appraisal summary)
    (3) The correspondence file (contains all general correspondence 
associated with the acquisition, the negotiator's contacts, and all 
material used for relocation assistance permits or outgrants
    (4) The appraisal report (contains the property description, local 
market data, comparable sales information, location maps, and an 
analysis of property value)

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    We collect the information in this system under the following 
authorities.
    (1) Federal Property and Administrative Services Act of 1949 (63 
Stat. 377)
    (2) Migratory Bird Conservation Act of February 18, 1929 (45 Stat. 
1222)
    (3) Migratory Bird Hunting Stamp Act, as amended (16 U.S.C. 718 et 
seq.)
    (4) Fish and Wildlife Act of 1956, as amended (16 U.S.C. 742a et 
seq.)
    (5) Fish and Wildlife Coordination Act, as amended (16 U.S.C. 661-
666c)
    (6) Recreational Use of Conservation Areas Act, as amended (16 
U.S.C. 460k-460k4)
    (7) Colorado River Storage Project Act, as amended (43 U.S.C. 602g)
    (8) Endangered Species Act of 1973 (16 U.S.C. 1531-1543)
    (9) National Wildlife Refuge System Administration Act, as amended 
(16 U.S.C. 668dd-668ee)
    (10) Uniform Relocation Assistance and Real Property Acquisition 
Policies Act of 1970 (40 U.S.C. 4601 et seq.).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    We primarily use the records for the following reasons.
    (1) To obtain title evidence for closings from title companies or 
abstractors;

[[Page 29059]]

    (2) To obtain title opinions and judgements on condemnation from 
our Solicitor's offices and the Department of Justice;
    (3) To use in negotiations regarding property appraisal;
    (4) To obtain relocation assistance permits or outgrants;
    (5) To report excess lands to the General Services Administration 
for transfer or disposal; and
    (6) To produce required agency annual reports which are stripped of 
personal identifiers.
    Additional disclosures may be made outside of the U.S. Department 
of the Interior under the following circumstances.
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule, regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.
    (5) To debt collection agencies in order to collect or compromise a 
claim against a debtor; and
    (6) To a consumer reporting agency in order to prepare a commercial 
credit report for the U.S. Department of Interior.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    We maintain records both in paper and electronic files.

RETRIEVABILITY:
    We store the records by individual name, project name, project 
number, and location.

SAFEGUARDS:
    We maintain the records in accordance with safeguards specified in 
the Code of Federal Regulations (43 CFR 2.51) which includes password 
protected computers and on-site locked storage rooms.

RETENTION AND DISPOSAL:
    We retain the records in accordance with the U.S. Fish and Wildlife 
Service Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    The system managers are the Chief, Division of Realty, U.S. Fish 
and Wildlife Service, Mail Stop 622, Arlington Square Building, 4401 
North Fairfax Drive, Arlington, Virginia 22203 and (2) U.S. Fish and 
Wildlife Service Regional Offices (See 50 CFR 2.2 for addresses).

NOTIFICATION PROCEDURE:
    Send a written, signed request for your records to the system 
manager identified above. See the Code of Federal Regulations (43 CFR 
2.60) for additional information.

RECORDS ACCESS PROCEDURES:
    Address requests for access to your records to the system manager 
identified above. Your request should be in writing, signed, and should 
meet any necessary content requirements specified in the Code of 
Federal Regulations (43 CFR 2.63).

CONTESTING RECORD PROCEDURES:
    To amend your record, address your request to the system manager 
identified above. You must meet the content requirements indicated in 
the Code of Federal Regulations (43 CFR 2.71).

RECORD SOURCE CATEGORIES:
    Records come from the individuals whom the records are about; and 
public records from State or local governments.
INTERIOR/FWS-19

SYSTEM NAME:
    Endangered Species Licensee System--Interior, FWS--19.

SYSTEM LOCATION:
    (1) Washington Office, Division of Law Enforcement, Room 520 
Arlington Square Building, 4401 North Fairfax Drive, Arlington, 
Virginia 22203
    (2) Regional Offices of the U.S. Fish and Wildlife Service (See 50 
CFR part 2 for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The records are on individuals who request a license to import or 
export fish and/or wildlife products. The system also has records on 
corporations and other business entities. Only the records reflecting 
personal information are subject to the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain name, address, date of birth, business phone 
number, occupation and social security number of individuals who 
request a license to import or export fish and/or wildlife products. We 
identify businesses by type, name, title, phone number of principal 
officer, and State of incorporation, if applicable.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Endangered Species Act of 1976 (16 U.S.C. 1538(d); 87 Stat. 884).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    We primarily use the records to identify licensees authorized to 
import or export fish, wildlife and/or products thereof. Disclosures 
may be made outside of the Department of the Interior under the 
following circumstances.
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;

[[Page 29060]]

    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule, regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.
    (5) To the Federal Register to publish notice of the permit--as 
required by law;
    (6) To debt collection agencies to locate a debtor; and
    (7) To a consumer reporting agency to prepare a commercial credit 
report for the Department.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    We maintain the records in paper files and in electronic form.

RETRIEVABILITY:
    Indexed by name.

SAFEGUARDS:
    We maintain the files in a segregated area secured by a locking 
device in accordance with 43 CFR 2.51.

RETENTION AND DISPOSAL:
    We maintain the records in accordance with the U.S. Fish and 
Wildlife Service's records schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Chief, Division of Law Enforcement, U.S. 
Fish and Wildlife Service, Mail Stop 520 Arlington Square Building, 
4401 North Fairfax Drive, Arlington, Virginia 22203.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The United States Code (5 U.S.C. 552a(j)(2)) provides general 
exemption authority for some Privacy Act systems. In accordance with 
that authority, the U.S. Fish and Wildlife Service adopted regulations 
(43 CFR 2.79(a) and 43 CFR 2.79(b)). Under 43 CFR 2.79(b), the system 
is exempt from the following subsections of the Privacy Act (as found 
in 5 U.S.C. 552a): subsections (c)(3), (d), (e)(1), (e)(4)(G) through 
(e)(4)(I), and (f). For more information, see Federal Register 
publication 40 FR 50432 published on October 29, 1975.
INTERIOR/FWS-20

SYSTEM NAME:
    Investigative Case File System--Interior, FWS 20.

SYSTEM LOCATION:
    (1) Washington Office, Division of Law Enforcement, Room 520 
Arlington Square Building, 4401 North Fairfax Drive, Arlington, 
Virginia 22203
    (2) Regional Offices of the U.S. Fish and Wildlife Service (See 50 
CFR part 2 for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The records are on individuals who are the subjects of U.S. Fish 
and Wildlife Service law enforcement investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records contain name, address, place and date of birth, and any 
other records which are necessary to complete an investigation of 
individuals suspected of violations of fish and wildlife laws.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Assault Act (18 U.S.C. 111), Bald Eagle Act (16 U.S.C. 668-668d), 
Black Bass Act (16 U.S.C. 851-856), Lacey Act (18 U.S.C. 42-44), 
National Wildlife Refuge System Administration Act (16 U.S.C. 668dd-
668ee), Migratory Bird Hunting Stamp Act (16 U.S.C. 718-718h), 
Migratory Bird Treaty Act (16 U.S.C. 703-711), Endangered Species Act 
(16 U.S.C. 1531-1543), Marine Mammal Act (16 U.S.C. 1361-1407), Upper 
Mississippi Refuge Act (16 U.S.C. 721-731), Bear River Refuge Act (16 
U.S.C. 690), Fish and Wildlife Recreation Act (16 U.S.C. 460k-460k-4), 
Airborne Hunting Act (16 U.S.C. 742j), and Tariff Classification Act 
(19 U.S.C. 1527).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The U.S. Fish and Wildlife Service uses the records primarily in 
its investigations of individuals suspected of violating fish and 
wildlife laws; and also uses the records for any criminal proceedings 
resulting from those investigations. The records may be disclosed 
outside of the Department of Interior under the following 
circumstances.
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.
    (5) To debt collection agencies to locate a debtor or to collect or 
compromise a Federal claim against the debtor; and
    (6) To a consumer reporting agency to prepare commercial credit 
reports for use by the Department.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in

[[Page 29061]]

the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal 
Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders and on computer media or printouts. The 
records are part of a Local Area Network (LAN) shared by the Washington 
Office, Division of Law Enforcement and U.S. Fish and Wildlife Service 
regional law enforcement offices.

RETRIEVABILITY:
    Indexed by name.

SAFEGUARDS:
    Maintained in a segregated area secured by a locking device in 
accordance with 43 CFR 2.51. The system is password secured.

RETENTION AND DISPOSAL:
    Maintained in accordance with the U.S. Fish and Wildlife Service 
Records Schedule which addresses record retention requirements for 
investigative case files.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Law Enforcement, U.S. Fish and Wildlife Service, 
Mail Stop 520 Arlington Square Building, 4401 North Fairfax Drive, 
Arlington, Virginia 22203.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The United Stated Code (5 U.S.C. 552a(j)(2)) provides general 
exemption authority for some Privacy Act systems. In accordance with 
that authority, the U.S. Fish and Wildlife Service adopted regulations 
(43 CFR 2.79(a) and 43 CFR 2.79(b)).
    Under 43 CFR 2.79(a), the system is not exempt from the following 
subsections of the Privacy Act (as found in 5 U.S.C. 552a): subsections 
(b), (c)(1) and (c)(2), (e)(4)(A) through (e)(4)(F), (e)(6) and (e)(7), 
(e)(9) through (e)(11), and (i). For more information, see Federal 
Register publication 40 FR 37217 published on August 26, 1975.
    Under 43 CFR 2.79(b), the system is exempt from the following 
subsections of the Privacy Act (as found in 5 U.S.C. 552a): subsections 
(c)(3), (d), (e)(1), (e)(4)(G) through (e)(4)(I), and (f). For more 
information, see Federal Register publication 40 FR 50432 published on 
October 29, 1975.
INTERIOR/FWS-22

SYSTEM NAME:
    U.S. Deputy Game Warden--Interior, FWS--22.

SYSTEM LOCATION:
    The U.S. Fish and Wildlife Service maintains the records at its 
participating regional offices (See 50 CFR part 2 for regional 
addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The records are on individuals who apply for U.S. Deputy Game 
commissions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records contain the name, address date and place of birth, 
social security number, height, weight, color of hair and eyes of 
applicants for U.S. Deputy Game Warden Commissions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Fish and Wildlife Act of 1956 (16 U.S.C. 742a-742l; 70 Stat. 
1119).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The U.S. Fish and Wildlife Service uses the records to identify 
those who hold U.S. Deputy Game Warden commissions. The records may be 
disclosed outside of the Department of Interior under the following 
circumstances.
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM: 
STORAGE:
    Maintained in file folders.

RETRIEVABILITY:
    Indexed by name.

SAFEGUARDS:
    Maintained in a segregated area and secured by a lock in accordance 
with the Code of Federal Regulations (43 CFR 2.51).

RETENTION AND DISPOSAL:
    We destroy the records when the commission expires.

SYSTEM MANAGER(S) AND ADDRESS:
    Regional Offices of the U.S. Fish and Wildlife Service. (See 50 CFR 
part 2 for addresses).

NOTIFICATION PROCEDURE:
    Send inquiries regarding the existence of such records to the 
appropriate U.S. Fish and Wildlife Service Regional Office (see 50 CFR 
part 2 for addresses). Send in a written, signed request for the 
records. See the Code of Federal Regulations (43 CFR 2.60) for 
additional information.

RECORDS ACCESS PROCEDURES:
    Address requests for access to your records to the appropriate Fish 
and Wildlife Regional Office (See 50 CFR part 2 for addresses). Your 
request should be in writing, signed, and should meet any necessary 
content requirements specified in the Code of Federal Regulations (43 
CFR 2.63).

CONTESTING RECORD PROCEDURES:
    To amend your record, address your request to the appropriate 
regional

[[Page 29062]]

director(s) (See 50 CFR part 2 for addresses). You must meet the 
content requirements indicated in the Code of Federal Regulations (43 
CFR 2.71).

RECORD SOURCE CATEGORIES:
    Records come from the individuals on whom the records are 
maintained.
INTERIOR/FWS-26

SYSTEM NAME:
    Migratory Bird Population and Harvest Systems--Interior, FWS-26.

SYSTEM LOCATION:
    The U.S. Fish and Wildlife Service maintains the records at the 
Office of Migratory Bird Management, U.S. Fish and Wildlife Service, 
U.S. Department of the Interior, Patuxent Wildlife Research Center, 
Laurel, Maryland 20811. The minor portions of the files comprising the 
system may be collected by the Washington Office of Migratory Bird 
Management, Fish and Wildlife regional and field offices, State 
offices, conservation organizations, universities, and individuals 
participating in population and harvest surveys. The Office of 
Migratory Bird Management, Laurel, Maryland receives and stores the 
information.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The U.S. Fish and Wildlife Service records are on (1) individuals 
who participate in migratory bird population surveys; and (2) 
individuals who submit their harvest data for migratory game birds.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records contain name and address of the participant as well as 
relevant population survey and harvest data on migratory birds.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Migratory Bird Treaty Act of July 3, 1918 (16 U.S.C. 703-711; 40 
Stat. 755).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Fish and Wildlife biologists and law enforcement officers, the 
Canadian Wildlife Service, the Mexican Department Fauna Silvestre, and 
State and Provincial conservation agencies use the information to 
further understanding, protection, management and use of migratory 
birds. They also use the data to guide, plan and coordinate research on 
migratory birds. The U.S. Fish and Wildlife Service and cooperating 
agencies analyze and publish survey data in technical publications. The 
records may be disclosed outside of the Department of the Interior 
under the following circumstances:
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule, regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.
    (5) To the Canadian Wildlife Service, Environmental Management 
Service, Department of the Environment, Ottawa, Ontario, Canada K1A OH3 
and Mexican Direccion General Fauna Silvestre, Aquiles Serdan 28-70, 
Pisa, Mexico 3, DF, Mexico, as part of cooperative agreements and;
    (6) To cooperators and researchers in other Federal, State, local 
agencies, conservation organizations, universities, and private 
individuals who participate in population and harvest surveys, survey 
analysis, or publications about migratory bird population and harvest 
studies.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    We maintain the records in a variety of media including paper, 
punched cards, microfiche, microfilm, computer tape, and computer disk. 
We also have published and unpublished reports which present summary 
information.

RETRIEVABILITY:
    We index the information in a variety of ways including by name. 
The identity of the individual is usually deleted shortly after 
analysis of data.

SAFEGUARDS:
    We store the records within the fenced and locked premises of the 
Patuxent Wildlife Research Center, Laurel Maryland. The records are 
within a locked building and the master computer files are in a locked 
vault. Those wanting to use the records must first be authorized.

RETENTION AND DISPOSAL:
    We retain those records that contain personal information (1) until 
the data can be recorded and stored on other media such as computer 
tapes, computer disks, or microfilm; and (2) until we can verify the 
accuracy of the data which was transferred to a different media. 
Information which we transfer to another media does not contain 
personal identifiers.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Migratory Bird Management, Mail Stop 634 Arlington 
Square Building, 4401 North Fairfax Drive, Arlington, Virginia 22203

NOTIFICATION PROCEDURE:
    Send a written, signed request for your records to the system 
manager identified above. See the Code of Federal Regulations (43 CFR 
2.60) for additional information.

RECORDS ACCESS PROCEDURES:
    Address requests for access to your records to the system manager 
identified above. Your request should be in writing, signed, and should 
meet any necessary content requirements specified in the Code of 
Federal Regulations (43 CFR 2.63).

CONTESTING RECORD PROCEDURES:
    To amend your record, address your request to the system manager 
identified above. You must meet the content requirements indicated in 
the Code of Federal Regulations (43 CFR 2.71).

[[Page 29063]]

RECORD SOURCE CATEGORIES:
    Records come from those supervising or participating in various 
population surveys of migratory birds, and those who purchase migratory 
bird hunting stamps.
INTERIOR/FWS-27

SYSTEM NAME:
    Correspondence Control System--Interior, FWS--27.

SYSTEM LOCATION:
    We maintain the records at the U. S. Fish and Wildlife Service, 
Correspondence Control Unit, Department of the Interior, 18th and C 
Streets, N.W., Washington, D.C. 20240.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The records are on U.S. Senators and Representatives, Governors of 
States, and members of the public.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records contain name and address and any other information 
necessary to process the incoming correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 43 U.S.C. 1467, 44 U.S.C. 3101

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of the records is to provide control for prompt 
handling of priority correspondence by the U.S. Fish and Wildlife 
Service. Disclosures may be made outside of the Department of the 
Interior under the following circumstances.
    (1) Another Federal agency to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (2) The Department of Justice, or to a court, adjudicative or other 
administrative body, or to a party in litigation before a court or 
adjudicative or administrative body, when:
    (a) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (1) The Department or any component of the Department;
    (2) Any Departmental employee acting in his or her official 
capacity;
    (3) Any Departmental employee acting in his or her individual 
capacity where the Department or the Department of Justice has agreed 
to represent the employee; or
    (4) The United States, when the Department determines that the 
Department is likely to be affected by the proceeding; and
    (b) The Department deems the disclosure to be:
    (1) Relevant and necessary to the proceedings; and
    (2) Compatible with the purpose for which we compiled the 
information.
    (3) The appropriate Federal, State, tribal, local or foreign 
governmental agency that is responsible for investigating, prosecuting, 
enforcing or implementing a statute, rule, regulation, order or 
license, when we become aware of an indication of a violation or 
potential violation of the statute, rule regulation, order or license.
    (4) A congressional office in response to an inquiry to that office 
by the individual to whom the records pertains.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), records can be disclosed to 
consumer reporting agencies as they are defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    We maintain the records in manual form in file folders and in a 
computerized tracking system.

RETRIEVABILITY:
    Indexed by name and date of response.

SAFEGUARDS:
    We maintain the records in accordance with safeguards in specified 
in the Code of Federal Regulations (43 CFR 2.51).

RETENTION AND DISPOSAL:
    We destroy the records after two years after receipt.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Chief, Correspondence Control Unit, U.S. 
Fish and Wildlife Service, Department of the Interior, 1849 C Street 
NW, Washington, DC 20240.

NOTIFICATION PROCEDURE:
    Send a written, signed request for your records to the system 
manager identified above. See the Code of Federal Regulations (43 CFR 
2.60) for additional information.

RECORDS ACCESS PROCEDURES:
    Address requests for access to your records to the system manager 
identified above. Your request should be in writing, signed, and should 
meet any necessary content requirements specified in the Code of 
Federal Regulations (43 CFR 2.63).

CONTESTING RECORDS PROCEDURES:
    To amend your record, address your request to the system manager 
identified above. You must meet the content requirements indicated in 
the Code of Federal Regulations (43 CFR 2.71).

RECORD SOURCE CATEGORIES:
    Records come from incoming correspondence to the U.S. Fish and 
Wildlife Service.

[FR Doc. 99-13327 Filed 5-27-99; 8:45 am]
BILLING CODE 4310-55-P