Sustainable Practices in Resource Management

565 FW 1
Exhibit 2, 565 FW 1, 10/15/14
Originating Office
Infrastructure Management Division

Program Area

Policies and Plans

A. Acquisition Management

  • Procure and acquire products in accordance with Service procurement policies and Federal preferences in 301 FW 1 – 7, Acquisition Policies, including:

     • Recycled content products designated in the U.S. Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines.

     • ENERGY STAR® products identified by EPA, as well as the Department of Energy's (DOE) Federal Energy Management Program (FEMP)-designated energy efficient products.

     • Water-efficient products, including those meeting EPA’s WaterSense standards.

     • Energy from renewable sources.

     • Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program.

     • Environmentally preferable products and services, including Electronic Product Environmental Assessment Tool (EPEAT)-registered electronic products.

     • Alternative fuel vehicles and alternative fuels required by the Energy Policy Act (EPAct) of 2005.

     • Products with low or no toxic or hazardous constituents.

     • Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program.

     • All the elements of 301 FW 7, Green Procurement.

B. Awards

  • Recognize individual, office, and contractor performance and achievements through participation in or management of annual awards programs, including:

     • The Federal Energy and Water Management Awards Program, managed by DOE.

     • The Service’s Environmental Leadership Award (ELA) for achievements in sustainability, Environmental Management Systems (EMS), recycling/pollution prevention, sustainable design, green acquisition, transportation management, and cleanup/restoration. The Division of Engineering (DEN) manages this awards program.

     • The Department of the Interior’s (Department) Environmental Achievement Award. To be eligible, you must have received the Service’s ELA award. The ELA panel makes recommendations to the Department.

     • The White House Green Gov Award. DEN sends all ELA nominations to this awards program.

     • Regional awards, including those administered outside the Service (e.g., the EPA’s Region 10 Champions for Environmental Leadership and Green Government Recognition Program. Eligibility is limited to facilities in Alaska, Idaho, Oregon, and Washington that participate in the Federal Green Challenge).

     • Federal Electronics Challenge (FEC) Award Program. Eligibility requires participation as an FEC Facility Partner.

C. Concessions

  • Incorporate sustainable performance criteria into agreements or contract language.
  • Provide guidance to concession and commercial visitor service operators to demonstrate sound environmental management and a commitment to superior environmental performance, which enhances the protection, conservation, and preservation of resources.

D. Energy

373 FW 1, Energy Management and Water Conservation.


     · Investigate the feasibility of increasing daylight in buildings (e.g., skylights and clerestories).

     · Install lighting occupancy sensors in spaces used intermittently during business hours.

Heating, Ventilation, and Air Conditioning (HVAC)

     · Change air filters regularly and tune up HVAC systems, following manufacturers’ suggested guidelines to optimize performance.

     · Check exhaust systems to ensure proper operation as part of annual system check-ups.

     · Seal leaky ducts for maximum efficiency.

     · Install controls on restroom fans so they will not run continuously.

     · Use outside air for cooling during changeover seasons (spring and fall).

     · Use water chillers at night during off-peak hours.

     · If boilers are used, calibrate gauges, optimize air-to-fuel mixture, treat feed water appropriately, and install boiler set point resets for outside air.


     · Call local utilities to arrange a free energy audit.

     · Determine if rebates are available.

Service Asset Maintenance Management System (SAMMS)

     · Ensure that energy-related deferred maintenance activities (such as lighting replacement, insulation, air infiltration control, window replacement) are included in the work orders in SAMMS and are identified with the work category “energy efficiency.”

     · Ensure that energy-related capital improvements such as solar photovoltaic (PV), hot water, ground source geothermal, and wind generation are included as capital improvement work orders and identified with the work category as:

     o   ENERGY - Energy/Reporting/Retrofit

     o   ENERGY EFF - Energy Efficiency

     o   ENERGY REN - Renewable Energy Systems

     o   WATER CONS - Domestic Water Conservation

Sustainable Design/Renewable Energy

  • Replace conventional heat pumps or forced air electric heat with geothermal (ground-source) heat pumps, where appropriate.
  • Install solar outdoor lighting or PV panels in remote areas or for remote applications.
  • Certify that all engineering designs comply with Federal energy regulations and applicable building codes by running appropriate models to ensure that new facilities are energy efficient.
  • Include energy conservation efficiency standards as an integral part of all engineering design and construction project technical specifications.
  • Include passive solar design and energy efficiency in all new facilities.
  • Ensure that life-cycle cost analyses of the energy efficiency components of large and complex projects are included in Value Engineering reviews.
  • Evaluate the feasibility of using solar mats to heat water.

E. Environmental Education, Communication, and Leadership

  • Incorporate sustainability into our communications, environmental education, and interpretation programs. We lead by example and encourage others to adopt environmentally friendly practices.
  • Pursue partnerships with external stakeholders and communities to promote environmental awareness and stewardship by reducing or mitigating negative impacts to lands and waters resulting from activities outside our boundaries.
  • Collaborate on community planning efforts, when possible, and provide technical assistance to communities for community and regional planning.
  • Emphasize the best-proven sustainable technologies, which may include energy efficiency, water conservation, and renewable energy. Encourage and reward innovative measures that further the objectives of environmental leadership.
  • Provide opportunities for visitors to learn about the principles of environmental leadership and sustainability by example and through our practices, including energy conservation, recycling/pollution prevention, green procurement, and sustainable design and construction.
  • Promote environmental leadership as part of school curricula, and provide technical assistance and advice to communities in their efforts to become more environmentally sustainable. Work with communities to develop comprehensive greening plans where appropriate.

F. Facility Management

  • Include provisions and incentives for facility agreements and leases that promote conservation of energy, water, and wildlife.
  • Use the Service’s standard design guides to the fullest extent possible.

G. Financial Assistance

  • Include provisions in financial assistance documents and partnering agreements to guide and encourage states, communities, nonprofit organizations, and individuals to adopt environmental stewardship and sustainability concepts.

H. Fleet Vehicle Management

  • Manage our fleet through life-cycle planning, consistent with the Service Manual chapters found in Part 320.
  • Promote the procurement and use of alternative fueled vehicles, fuel efficient and environmentally friendly vehicles, including diesel and hybrid-electric vehicles, and renewable energy electric charging stations consistent with economic objectives.
  • Dispose of vehicles responsibly.
  • Pool and reallocate vehicles.
  • Maintain vehicles properly (e.g., maintain tire inflation, change air filters, and observe appropriate speeds).
  • Procure bio-based products; recycle waste oil, anti-freeze, and other fluids; and provide proper materials storage.
  • Evaluate opportunities to reduce fuel consumption.
  • Seek alternative transportation systems that transport people to and through our lands by conducting regional transportation planning with jurisdictions surrounding our Regional offices and field stations.

I. Land Management

  • Take management actions to maintain the biological integrity, diversity, and environmental health of our lands and waters as described in 601 FW 3.
  • Cooperate with outside partners in restoring habitat for the benefit of fish and wildlife, and promoting secondary benefits when appropriate (e.g., flood control and water quality improvements). Work with outside partners in efforts such as restoring vegetative habitats to increase carbon sequestration capabilities on our lands.
  • Actively manage use of our lands and waters to assure consistency with our conservation goals.
  • Conserve water to the extent practicable, consistent with fish and wildlife management goals.
  • Apply integrated pest management strategies to minimize use of chemical applications in the control of pest or invasive species invasive species
    An invasive species is any plant or animal that has spread or been introduced into a new area where they are, or could, cause harm to the environment, economy, or human, animal, or plant health. Their unwelcome presence can destroy ecosystems and cost millions of dollars.

    Learn more about invasive species
    . Where chemical control is determined to be the only practical solution, use the least toxic product available and strictly follow safety and environmental guidelines.
  • Manage visitor programs in a manner that conserves resources, minimizes waste, and applies environmentally friendly waste management and recycling.
  • Practice Hazard Analysis and Critical Control Point (HACCP) planning to control the introduction of non-target species, to avoid biological contamination, and to prevent the spread of invasive species.
  • Follow policy in 569 FW 1, Integrated Pest Management.

J. Landscape Management

  • Apply minimalist landscaping and minimize lawn areas to conserve energy and water and to maximize areas available as natural habitat for fish, wildlife, and plants.
  • Use native plants, permeable cover, and xeriscaping whenever possible.
  • Use mechanical maintenance options such as mowing or other natural methods instead of pesticides, whenever possible.

K. Ozone Depleting Substances (ODS)

  • Identify and reduce the use and release of ODS that may result in significant harm to human health or the environment.
  • Maximize the use of safe alternatives to ODS as approved by EPA programs.
  • Phase out existing equipment containing ODS consistent with its normal life.
  • Properly dispose of ODS removed or reclaimed from facilities or equipment, including disposal as part of a contract, trade, or donation.
  • When disposing of appliances or equipment containing ODS, ensure that the disposal will occur at a landfill that is properly permitted to receive such waste.

L. Planning

  • Conserve undeveloped land, open space, and agricultural land.
  • Protect water quality and minimize or eliminate the disruption of natural ecosystems and flood plains.
  • Emphasize equitable protection of public health, safety, and welfare, especially that of disadvantaged individuals and communities.
  • Involve local communities in setting the vision for and developing plans and actions that influence communities and regions.
  • Use the National Environmental Policy Act and EMS collaboratively when possible to support analysis, measurement, and monitoring.

M. Pollution Prevention, Management of Toxic and Hazardous Materials and Hazardous Waste

  • Reduce the amount of waste generated and prevent pollution from occurring at its source by evaluating and minimizing the quantity of materials brought onto our lands that are not durable, biodegradable, or recyclable.
  • Pursue solid waste reduction goals in accordance with the Department of the Interior (Department) Strategic Sustainability Performance Plan.
  • Reuse onsite or recycle materials and divert waste from landfills.
  • Identify and reduce the use and release of toxic and hazardous chemicals and materials, including toxic chemicals, hazardous substances, ODS, and other pollutants that may result in significant harm to human health or the environment.
  • Maximize the use of safe alternatives to ODS as approved by EPA programs.
  • Phase out existing equipment containing ODS consistent with its normal life and dispose of ODS removed or reclaimed from facilities or equipment, including disposal as part of a contract, trade, or donation, in coordination with the Department of Defense.
  • Restore disturbed and contaminated lands and waters to healthy conditions.

N. Property Management and Electronic Equipment

  • Validate requirements to ensure appropriate acquisition.
  • Redistribute assets within the Service.
  • Extend the useful lifetime of electronics equipment.
  • Manage property efficiently, including adopting energy efficient practices, and procuring energy efficient products, such as ENERGY STAR®-rated appliances and products and recycled products.
  • Use exchange/sale programs.
  • Dispose of electronic equipment through recycle/reuse programs such as are available through UNICOR and the U.S. Postal System.
  • Excess through the General Services Administration (GSA) any property that cannot be reused or recycled.
  • Partner in the Federal Electronics Challenge.

O. Recycling

  • Meet the goals in the Department's Strategic Sustainability Performance Plan.
  • Maintain waste prevention and recycling programs in Service-owned, and GSA-managed facilities in the most cost-effective manner possible, and consistent with 561 FW 5, Managing, Recycling, and Disposing of Non-Hazardous Solid Waste.
  • Use recycling revenues (see 515 DM 3, Recycling Programs, for guidelines for use of recycling revenues) for:
  • Acquisition, waste prevention, and recycling programs, including any programs using the proceeds that were already in place prior to October 3, 1993.
  • Environmental management programs including, but not limited to, those for developing and implementing hazardous waste management and pollution prevention.
  • Other employee programs as authorized by law or as deemed appropriate by the Service Director (e.g., Federal building/agency day-care programs).

P. Training

·    For Service employees, contractors, and volunteers, complete training as determined by role and responsibility, to include awareness and refresher training. Contact the appropriate program office for specific training requirements.