Red-cockaded Woodpecker Recovery
Conserving the Nature of America

Annual Report

U.S. Fish and Wildlife Service Regional Annual RCW Property Data Reports are due January 31st each year. The information and data from these reports serves various functions, including ensuring safe harbor, habitat conservation plan and research permit compliance, tracking federal and state agency conservation and recovery responsibilities, providing critical nesting and foraging habitat accomplishments, providing key population demographic information for designated recovery and support populations, summarizing regional translocation success, and outlining ongoing research projects. The information is valuable in adequately assessing our progress toward downlisting and delisting the RCW.

If you are unsure how to answer a question on the Annual RCW Property Report, please read the Annual Report Instructions (see link below). Additionally, the Recovery Plan describes monitoring requirements and procedures, which also must be reviewed. Please do your best to answer the questions as they are asked. If you only submit partial data for a property, please indicate who is responsible for submitting the other parts of the report, either by e-mail or in a cover letter.

There are 3 ways to submit your RCW data, please choose one:

1. Use the Microsoft Access Digital Annual Reporting Tool (DART)

If you have not previously used this digital method of reporting, please give it a try! This annual report application allows you to maintain all previous years data in one file, as well as to prepare and submit new reports.

If you would like to use DART this year contact Will McDeaman at with the names of the properties you report for. The DART file will contain all previously submitted data for your property(ies). The user friendly interface provides instructions for entering your data and submitting it electronically. DART can only be used if you are submitting the ENTIRE report for a property. If you are only responsible for partial data submission, please use the paper or Excel methods.

NOTE: Microsoft Access version 2000 or higher is required to use DART.

2. Use a pre-formatted Excel file

Download the Excel file. Make a copy for each RCW property you monitor. Fill it out on your computer and email to Will McDearman at

3. On paper

Download the PDF file, print it, and fill it out by hand.

Mail paper reports to:

RCW Recovery and Longleaf Pine Coordinator
U.S. Fish and Wildlife Service
6578 Dogwood View Parkway
Jackson, MS 39213

Other helpful files:

Annual Report Instructions - PDF format

Appendix 1. RCW Property List - PDF format


Will McDearman ( for questions regarding submitting data, file formats, to get a copy of the Digital Annual Reporting Tool (DART), etc.

Robert Wagner, PhD.,( with Quantitative Ecological Services for error messages in the Digital Annual Reporting Tool (DART).

Last Updated: March 9, 2020