Exhibit 2, 274 FW 2
Sample Note to Reviewers and Memorandum for Reviewing a Proposed Data Standard

Supersedes 270 FW 6, FWM 406, 09/30/02

Date: March 4, 2009

Series: Information Technology Management

Part 274: Data Management

Originating Office: Division of Information Resources and Technology Management



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************************* Note to Reviewers **********************


The Service is using data standards to increase the quality and compatibility of its data (see 274 FW 2). This approach will:


·       Identify the organizations responsible for particular data,

·       Increase opportunities to share data,

·       Reduce redundant data development, and

·       Reduce the loss of valuable data. 


The Assistant Director – Information Resources and Technology Management (IRTM) is the Chief Information Officer and the lead for data standardization in the Service. Information on this effort is available on the Intranet.


This memo requests the Service Directorate’s review and comment on a new [insert type of standard] standard proposed by [insert group proposing it], in full cooperation with the Headquarters IRTM. 


Comments are due to the Data Steward within 45 days after the Director signs this memo.  This review is part of the process for establishing data standards as described in 274 FW 2 and on the Service’s Data Standards Web site.



For further information, contact [Insert Name],

 National Data Administrator, IRTM, at [insert  phone number].





In Reply Refer To:









To:                  Service Directorate


From:              Director


Subject:           Review of Proposed Data Standard



This memo requests your review and comment on the new [insert type, e.g., data element] standard listed below, which is being proposed for adoption as a national Service standard.


            [Insert type and name of standard, e.g., Data Element: Wind Speed]


The proposed standard is attached and can be viewed at (insert Intranet URL).  Information on the data standards process is also available on the Service Intranet.


Please coordinate review comments through your Regional and Program Chief Technology Officers. 


Comments are due within 45 days from the signature date of this memorandum.


Send comments to [insert name, position, program, Region][Insert name] is the Data Steward responsible for this proposed standard and will review all comments and modify the standard as needed.


Send questions on adopted standards and the process for establishing data standards to [insert name], National Data Administrator, Information Resources and Technology Management, via electronic mail, or by phone at [insert phone number].  





cc: National Data Administrator




For information on the content of this exhibit, contact the Division of Information Resources and Technology Management. For information about this Web site, contact Krista Bibb in the Division of Policy and Directives Management.  

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