Exhibit 1, 274 FW 2
Sample Memorandum Designating a Data Steward

Supersedes 270 FW 6, FWM 406, 09/30/02

Date: March 4, 2009

Series: Information Technology Management

Part 274: Data Management

Originating Office: Division of Information Resources and Technology Management



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Microsoft Word Version


In Reply Refer To:







To:                  Assistant Director - Information Resources and Technology Management

                        and Chief Information Officer


From:              Insert Name, Title, Program/Region


Subject:           Designation of Data Steward


Purpose: The purpose of this memorandum is to designate [insert name, title, Program/Region], as Data Steward for the proposed Service standard identified below:


            [Insert type and name of standard, e.g., Data Element:  Wind Speed]


Data Steward’s Duties: [insert name] will perform the following duties as Data Steward:


  • Prepare the draft data standard.
  • Provide advice on the proper use of the data and the standard.
  • Review comments on the data standard that result from the review process and modify the standard if necessary.
  • Make current, electronic copies of the data available (if appropriate).
  • Review the data standard periodically to ensure its usefulness and accuracy.
  • Modify and reissue the data standard as necessary.


Rationale: Insert office name, Program/Region, reason/need for the standard, and rationale for assigning the data stewardship role to the person identified above.


If you have any questions concerning the proposed data standard, please contact [insert name of data steward] at [insert phone number].  




cc: National Data Administrator


For information on the content of this exhibit, contact the Division of Information Resources and Technology Management. For information about this Web site, contact Krista Bibb in the Division of Policy and Directives Management.  

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