119 FW 1
Supersedes Director’s memorandum entitled “Surveys,” 01/31/2005
February 3, 2012
Series: Information and Expression
Part 119: Surveys
Originating Office: Division of Policy and Directives Management
1.1 What is the purpose of this chapter? This chapter:
A. Establishes requirements that must be met before U.S. Fish and Wildlife Service (Service) employees may use official Government time and equipment to complete surveys, and
B. Describes the process for getting approval to send a survey to employees to complete.
1.2 What is the policy? Our policy is to ensure that:
A. Employees only use their official duty time and Government equipment to complete surveys when the appropriate individuals have approved them,
B. The surveys they complete are of high quality, and
C. We continue to encourage employees to share information with others when it is appropriate to do so.
1.3 What are the authorities for this chapter?
A. 478 Departmental Manual (DM) 1, Nonofficial Expression, General Policies and Procedures.
B. 5 CFR 2635.704 and 705). (
1.4 Who is responsible for managing incoming surveys and use of employee time to complete them? See Table 1-1.
1.5 What types of surveys need approval before employees can use official duty time to complete them? Table 1-2 describes the types of incoming surveys and who needs to approve them.
1.6 How can an employee tell if the appropriate official has approved using official duty time to take the survey? Employees can tell if the Director, the Assistant Director – Budget, Planning and Human Capital, or for Regional/duty station surveys, the Regional Director/Assistant Regional Director/Project Leader approved a survey because they will have either received a prior email about the survey or there will be an accompanying memorandum or email from the approving official. Without documentation showing approval, employees must not use duty time or Government equipment to take the survey unless they fall under one of the categories not requiring approval (see sections 1.5A, B, and C).
1.7 What is the process for getting approval for a survey?
(1) When the Service receives a request for employees to complete a survey that requires approval from either the Director or the Assistant Director – Budget, Planning and Human Capital, the employee contacted should notify the Chief, Division of Policy and Directives Management.
(2) The Chief, Division of Policy and Directives Management must coordinate with the appropriate program(s) and experts to ensure the survey is of adequate quality to warrant employees using duty time to complete it. The Chief may also coordinate with the author/initiator of the survey. Following are examples of the types of officials/programs from whom the Chief may seek input or concurrence, or both:
(a) The Service Ethics Officer,
(b) The Division of Human Capital,
(c) A Service survey expert,
(d) The Assistant Director(s) of the programs affected (e.g., the Chief – National Wildlife Refuge System for a survey about refuges), and
(e) The Office of the Science Advisor for surveys related to scientific information or integrity.
(3) After receiving concurrence from the appropriate officials, the Chief, Division of Policy and Directives Management:
(a) Writes a decision memorandum that recommends whether or not to approve the survey (see Exhibit 1 for example memorandums). The memorandum should briefly (one page or less) describe:
(b) Memorandums requesting the Director’s approval should be transmitted through the Assistant Director – Budget, Planning and Human Capital before going to the Director.
B. Regional or Duty Station Surveys: Regional offices and duty stations should develop and follow local approval procedures for employees to use duty time and Government equipment to respond to local surveys.
For information on the content of this chapter, contact the Division of Policy and Directives Management.