FWM#: 055 (new)
Date:
December 8, 1992
Series: Committees
and Advisory Boards
Part 105: Committee Management
Originating Office: Division of Policy and
Directives Management
4.1 Service Committees. Service committees include Servicewide
committees, Regional committees, and Headquarters committees. Only Service
employees can serve as members of Service committees. Membership on a Service
committee is considered part of an employee's regular duties, and no employee
shall receive any additional compensation for service on a Service committee
over and above their regular compensation as an employee.
4.2 Servicewide Committees. The Director has the authority to establish,
appoint members to, renew, revise, or terminate Servicewide committees. A
committee addressing any issue that is not confined to a particular Region and
that reports to a member of the Headquarters Directorate is a Servicewide
committee.
A. Establishment. A proposal to establish a Servicewide committee can be
made by any official. Proposals to establish a Servicewide committee require a
memorandum to the Director requesting establishment of the committee and
including the following information and/or attachments:
(1) A description of the need and purpose of the committee.
(2) Alternative actions that were considered prior to determination to establish a Servicewide committee and reasons why each alternative was unacceptable.
(3) Any other information which would be useful for proper
consideration.
(4) Recommendations for the appointment of named individuals to the
proposed committee, accompanied by biographical information on each nominee.
(5) A proposed charter for the committee identifying the committee's
purpose, establishment date and date of termination, and the official to whom
the committee will report.
(6) The proposal must be transmitted by a DI-228, Clearance Record, through
appropriate Assistant Directors and the Service Committee Management Officer in
the Division of Policy and Directives Management.
B. Termination and Renewal.
(1) A Servicewide committee is automatically terminated upon the
termination date contained in the committee charter. However, Servicewide
committees may be terminated by the Director prior to the established
termination date upon cessation of its need or as recommended by the official
to whom the committee reports. Conversely, a Servicewide committee can be
continued past the termination date by renewal of the committee charter.
(2) Appointments to Servicewide committees are renewed or terminated
by the Director upon recommendation by the official to whom the committee
reports.
4.3 Regional Committees. The Regional Director has the authority to
establish, appoint members to, renew, revise, or abolish Regional committees.
Procedures for the establishment, renewal, revision, and termination of
Regional committees are the same as those for Servicewide committees with the
exception that the Regional Director is the approving authority and all
Regional committees report to the Regional Director or his/her designee.
Regional Directors may establish additional procedures to ensure that a Regional
committee meets its reporting and record keeping requirements as specified in
paragraph 4.5.
4.4 Headquarters Committees. Procedures for the establishment,
renewal, revision, and termination of Headquarters committees are the same as
those for Servicewide committees with the exception that Headquarters Directorate
members are the approving authority. Headquarters committees are established to
address matters only within the purview of the Headquarters Directorate member
to whom the committee reports.
4.5 Reporting and Record Keeping.
A. Minutes. All Service committees will maintain minutes of all meetings
which include the following:
(1) Time, date, and place of meeting.
(2) A list of persons who were present, including committee embers and
staff; an accurate description of each matter discussed and the resolution, if
any; and copies of each report or other document received, issued, or approved
by the committee. The chairperson of each committee shall certify to the
accuracy of all minutes.
B. Records. Service committees shall maintain records of all actions
taken or recommendations made. Such records shall be available for response to
inquiries from the Service Committee Management Officer.
For additional information regarding this Web page, contact Krista Bibb, in the Division of
Policy and Directives Management, at Krista_Bibb@fws.gov
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