Description: FW 2, Organization Standards and Codes

FWM#:     198 (new)
Date:        June 20, 1995
Series:      Organization and History
Part 020:  Organizational Management
Originating Office: Division of Policy and Directives Management

2.1 Purpose. This chapter describes hierarchical relationships, establishes standard terms, describes the Service's generic organizational structure, and provides for organization codes within the Service.

2.2 Organizational Relationships in the Service will be guided in accordance with the following standards.

A. Line Authority is the oversight and direction of an activity, including planning, controlling, and accounting for the achievement of goals and objectives. Line managers have direct operational responsibility for accomplishing assigned missions and ensuring that activities under their authority are being performed in accordance with all relevant laws, regulations, and policies.

B. Staff Authority is the provision of advice or services to line officers with regard to laws, regulations, policies, and other related information. Staff managers have line authority within their staff organizations. When assigned, staff managers may have functional oversight or technical supervision over counterpart staff in subordinate organizations.

C. Managers may require line organizations under their direction to accept guidance from staff offices for purposes of coordination, uniform application of regulations and policies, economy, effectiveness of operations, or better utilization of specialized skills.

2.3 Organizational Nomenclature.

A. Departmental organizational nomenclature is provided as general guidance below:

(1) Department and Departmental. The Department of the Interior in general or as a whole. These designations refer only to the entire Department. The organization of the Department is presented in 021 FW.

(2) Secretariat. The Secretarial Officers of the Department; i.e. the Secretary, Deputy Secretary, Assistant Secretaries, Solicitor, and Inspector General.

(3) Office of the Secretary. The Secretariat, their staffs, and Secretarial Offices.

(4) Immediate Office of the Secretary or Deputy Secretary. The Secretary and the Secretary's staff, or the Deputy Secretary and the Deputy Secretary's staff, respectively.

(5) Secretarial Offices. Offices reporting to the Secretary, the Deputy Secretary, the Solicitor, the Inspector General, or an Assistant Secretary.

(6) Bureaus and Offices. Refers collectively to the bureaus of the Department and Secretarial Offices, including the Immediate Offices of the Secretary and Deputy Secretary.

(7) Bureaus. Major organizational units carrying out specific operating programs and, as necessary, maintaining field operating units. An individual bureau may be designated as a bureau, office, survey, service, administration, or other designation established by law. The U.S. Fish and Wildlife Service is one of ten bureaus within the Department of the Interior.

(8) Field Offices. Used collectively, this term includes first-level and second-level field offices.

(a) First-Level Field Offices. There are two types of first-level field offices:

(i) Regional offices or offices of equivalent status (e.g. area offices within the Bureau of Indian Affairs, state offices within the Bureau of Land Management) that have responsibility for program and/or administrative activities within a geographically defined area. Regional offices report to a headquarters organization and may provide services and supervision for other field offices. Regions 1-7 within the U.S. Fish and Wildlife Service are first-level field offices.

(ii) Non-regionalized field offices which provide specialized services nationwide, such as administration, engineering, and research; are not limited to a specific geographic area; and report to a headquarters organization. The National Education and Training Center and the Denver Finance Center are examples of this type of first-level field office within the U.S. Fish and Wildlife Service.

(b) Second-Level Field Offices. The levels of field operations below the first-level field offices. Second-level field offices report to first-level field offices or other second-level field offices. These offices may be identified by various titles such as district, agency, refuge, hatchery, laboratory, park, monument, school, project, and field office.

(9) Offices/Staffs. Refers to groups of persons with specialized duties reporting directly to a line manager. The term is also used for organizational units too small to be designated bureaus and for organizational units in the Office of the Secretary.

(10) Subordinate Organizational Levels. Refers to subordinate organizational components of an organization in a headquarters or field office. In descending order these levels are: "Division", "Branch", "Section", and Unit."

B. Service organization nomenclature is as follows:

(1) Service. The U.S. Fish and Wildlife Service in general or as a whole. The organization of the Service is presented in 022 FW.

(2) Directorate. The Director, Deputy Directors, Assistant Directors, Regional Directors, and others specified by the Director.

(3) Headquarters. Use Headquarters to refer to the Service headquarters in Washington, D.C.

(4) Regions. Refers to the seven geographic regions (Regions 1-7). The Service headquarters in Washington is not a region and, although for computer tabulation purposes the numeral nine is used, will not be referred to as region nine.

(5) Field Stations. This is a collective term that refers to second-level field offices that report directly to a region.

(6) Field Units. This is a collective term that refers to second-level field offices that report to another second-level field office; i.e. report to a field station.

(7) Satellites. Refers to designated, but unstaffed, land management units (e.g. units of the National Wildlife Refuge System) that are administered from another field station or unit (e.g. from another nearby refuge office or refuge complex office.)

(8) Organization Code. A unique five-digit numeral assigned to all organizations, including satellites, within the Service.

2.4 Service Organizational Structure. The Service is basically a three-level line and staff organization, with some fourth-level organizations (principally in law enforcement activities.) These levels are:

A. Headquarters. The Service headquarters is in Washington, D.C. Headquarters is described in 022 FW 2-7.

B. Regional Offices. The Service's seven geographic regions (Regions 1-7) are provided for in 022 FW 8. Regional Office organizations are generally patterned after Headquarters and are described in 023 FW.

C. Field Stations. The Service's field stations consist primarily of National Wildlife Refuges, National Fish Hatcheries, Law Enforcement Offices (SRA), Fish Health Centers, Fishery/Wildlife Assistance Offices, and Ecological Services Offices.

D. Field Units/Satellites.

(1) The Service's field units occur primarily in law enforcement (e.g. LE units/special agents). On occasion, staffed fourth-level organizations may occur in other activities such as refuge and ecological services units.

(2) Satellites are unstaffed land management units (e.g. units of the National Wildlife Refuge System) that are administered from another nearby field station or unit. Satellites are considered fourth-level organizational units even though they are unstaffed.

2.5 Organization Codes.

A. Requirement. Organization codes will be assigned to all organizations, including satellites, within the Service to at least the following levels:

(1) Headquarters: Director, Assistant Directors, divisions, branches, and first-level (non-regionalized) field offices.

(2) Regional Office: Director, Assistant Regional Directors, and divisions or equivalent.

(3) Field Stations, Field Units, and Satellites.

B. Purpose.

(1) Organization codes are assigned for the purpose of identifying and accounting for (a) all Service organizations where personnel are permanently located, and (b) all designated, but unstaffed, land management units (NWR, NFH, WMD, etc).

(2) They are also used as personnel, payroll, and financial accounting codes. However, the use of assigned organization codes for financial accounting at the branch, unit or satellite levels may be too detailed in some circumstances, and their use for these purposes is optional.

C. Assignment.

(1) Organization codes are assigned by the Deputy Director - Staff (DD-S). He/she is assisted by the Policy and Directives Management Staff (PDM), the Division of Personnel Management (DPM), and the Division of Finance (DF).

(2) Requests for assignment of organization codes may be made only by members of the Directorate, their deputies, or officials acting for them. Requests for each new or changed code must be accompanied by the data elements shown in Exhibit 1.

D. Procedures.

(1) Requests for assignment of organization codes resulting from organizational changes will accompany the organization change request prepared pursuant to 020 FW 3.

(2) Other requests will be forwarded through DD-S to PDM. PDM is responsible for reviewing the request for consistency with this Part (020 FW) and requesting that DF assign a code. (DF will only assign codes that are requested by PDM.) Upon assignment of a code DF will notify PDM and the originating office.

(3) Although new organizational codes may be assigned at any time, changes in codes during the year can cause substantial confusion and paperwork in documenting the Service's business. Old organization codes must be retained in the personnel and financial accounting systems until the end of the fiscal year, either generating two sets of management reports or requiring a retroactive redistribution of accounting data. To facilitate and ensure processing for the upcoming fiscal year, routine requests for the assignment of organization codes should be submitted no later than July.

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