Land Records System Data Entry and Reporting

Target Audience:

Realty personnel who enter and/or retrieve information from the Land Records System.

Summary and Objectives:

The Land Records System (LRS) is the centralized database that contains the legal information for all lands and interests in land that the U.S. Fish and Wildlife Service manages as part of the National Wildlife Refuge System and the National Fish Hatchery System. It contains records for more than 77,000 tracts of land, including records dating back to the 1800s. This blended course includes both online and in-class instruction. The two-day, online portion provides a general introduction to the Crystal Reports software program. This is the program that the Service uses to retrieve information from the LRS database and to generate reports to respond to inquiries about Service-managed lands. This is followed by four days of in-class instruction that focuses on entering information for land acquisitions, land disposals, and rights-of-way into the LRS, and utilizing Crystal Reports to retrieve records and generate reports of Service-managed lands. The course also provides instruction on the procedures the Service follows to ensure LRS data entry for land transactions is consistent and accurate, so that the Service maintains accurate records for the lands that it manages.

Upon completion of this course, participants will be able to:

• Correctly enter legal information for land acquisitions, land disposals and rights-of-way into the Land Records System.
• Create, format and edit a simple report in Crystal Reports.
• Select specific records from the database.
• Group, sort and summarize data using Crystal Reports.
• Conduct end-of-fiscal year review procedures.