Information Resources and Technology Management


Data Element: STATE NAME AND ALPHA CODE

You are invited to read the definitions of terms used in this data standard.

Name
State Name
Description
Full State names and unique two-letter Federal Information Processing Standards (FIPS) alphabetic codes for representing the 50 States, the District of Columbia and the outlying areas of the United States, and associated areas.
Type
State Name:  Character Field

State Alpha Code:  Alpha

Syntax
State Name: Full name, up to a maximum of 30 characters, including the letters A through Z and punctuation marks. 

State Alpha Code: AA, where each A represents a letter from A through Z. 

Recommended Field Name State Name:  STATE

State Alpha Code:  STATEABBR

Values

The values  to be used for this data element are described in FIPS 5-2, Codes for the Identification of the States, the District of Columbia and the Outlying Areas of the United States, and Associated Areas.

Important Notice: Effective September 2, 2008, the National Institute of Standards and Technology (NIST) announced in the Federal Register, Volume 73, No. 170 (73FR 51276), that the Secretary of Commerce approved the withdrawal of 10 FIPS Publications, including FIPS 5-2. These FIPS were withdrawn because they are obsolete or have not been updated to adopt current voluntary industry standards, federal specifications, federal data standards, or current good practices for information security. 

Transition from FIPS to ANSI: The U.S. Census Bureau is the maintenance agency for the 2-digit and 3-digit codes for states, counties, and equivalent entities. The U.S. Geological Survey (USGS) is the maintenance agency for codes of named populated places, primary divisions of counties, and other locational entities covered under the former FIPS 55-3, "Codes for Named Populated Places, Primary County Divisions, and Other Locational Entities of the United States, Puerto Rico, and the Outlying Areas".

The FIPS 55 guideline is being redesigned by the USGS to use the Identifier (ID) codes from the Geographic Names Information System (GNIS), which never change. This new proposed standard will be submitted for approval and accreditation by the American National Standards Institute (ANSI). Refer to the FIPS 55 PUBLICATION CHANGE NOTICE below, effective January 1, 2006, for USGS contact information and details on the proposed standard.

While the USGS has proposed adoption of the GNIS Identifier as the standard code for named places and county subdivisions, the GNIS ID for states, counties, and equivalent entities is a supplemental code that does not replace 2-digit state and 3-digit county codes maintained by the U.S. Census Bureau.   

Source A comma-delimited file of the FIPS 6-4 information for the 50 States, the District of Columbia, the possessions (American Samoa, Guam, Northern Mariana Islands, Puerto Rico, U.S. Minor Outlying Islands, and Virgin Islands) and freely associated states (Federated States of Micronesia and Marshall Islands), and the trust territory of Palau is available for download from the U.S. Census Bureau.

Visit the USGS GNIS web site to search or download electronic copies of names and codes for populated places, primary county divisions (such as townships and census county divisions), American Indian and Alaska Native areas, and Government units (states and counties). The GNIS is the Nation's official geographic names repository and has been designated by the U.S. Board of Geographic Names as the only source of geographic names and locative attributes for use by the Federal Government and its contractors.

Historical Data For information on past versions of this standard, contact the National Data Administrator, Branch of Data and Systems Services, Division of Information Resources and Technology Management.
Reference(s)

Part 270, FW 6, Data Management and Standards, has been superceded by Part 274, FW 2, Establishing Service Data Standards.

Federal Information Processing Standards Publication 5-2, 1987 May 28, "Codes for the Identification of the States, the District of Columbia and the Outlying Areas of the United States, and Associated Areas." FIPS PUB 5-2 also contains unique numeric codes for the individual island territories which form the aggregate entity, U.S. Minor Outlying Islands.

FIPS 55 PUBLICATION CHANGE NOTICE, effective January 1, 2006.

Use Instructions
As of the approval date, this data element will be used in any new automated system, data set, database, or information application, including new Geographic Information System (GIS) data and applications. This data element will also be used in any major modifications to existing systems or versions of these data-related items that use State names and/or two-letter alpha codes to uniquely identify the 50 States, the District of Columbia, outlying areas of the United States (American Samoa, Guam, Northern Mariana Islands, Puerto Rico, U.S. Minor Outlying Islands, and Virgin Islands), the freely associated states (Federated States of Micronesia and Marshall Islands), and the trust territory of Palau.

Service staff are strongly encouraged to utilize this data element in existing systems, data sets, databases, and information applications. Where existing systems and data-related items are not in compliance, they should be modified to achieve compatibility and implement this data standard.

Full State names and their corresponding two-letter alphabetic codes will be handled as separate data fields in any new or modified automated system, and will not be combined in a single data field. 

The U.S. Postal Official Abbreviations for States and U.S. Possessions are identical to the two-letter State alpha codes listed in FIPS PUB 5.2, Table 1, "FIPS State Codes for the States and the District of Columbia," and Table 2, "FIPS State Codes for the Outlying Areas of the United States, the Freely Associated States, and Trust Territory," with the exception of the U.S. Minor Outlying Islands. Mail for these islands is routed indirectly.

Phase
Adopted
Approval Date
July 13, 1999
Validation Date
November 29, 2013
Data Steward
National Data Administrator, Branch of Data and Systems Services, Division of Information Resources and Technology Management.

 


Last updated: November 29, 2013