Information Resources and Technology Management


Data Element: PERSONAL PROPERTY NUMBER

You are invited to read the definitions of terms used in this data standard.

Name
Personal Property Number
Description
Unique five- or six-digit numeric code assigned by each Region's servicing Division of Contracting and Facilities Management to each item of controlled personal property within that Region. Controlled personal property is defined as property with an original acquisition cost of $5,000 or more and sensitive property items (i.e., firearms and portable computers), regardless of dollar value. 
Type
Numeric
Syntax
NNNNN, where each N indicates a number from 0 through 9. Five-digit personal property numbers are assigned by the Washington Office, Division of Contracting and General Services.

NNNNNN, where each N indicates a number from 0 through 9. The first digit of a six-digit personal property number identifies the Region responsible for acquiring the property item.

Recommended Field Name PERPROPNO
Values
The official values to be used for this data element will be provided in the Source. The procedures for classification of personal property numbers are described in the Reference. 
Source
An electronic file of the values to be used for this data element is not available at the present time.  For the most current information on property numbers assigned to controlled personal property items, please contact Harry Furr, Division of Contracting and Facilities Management, by electronic mail (Harry_Furr@fws.gov) or phone (703-358-2168).
Historical Data For information on past versions of this standard, contact the National Data Administrator, Branch of Data and Systems Services, Division of Information Resources and Technology Management.
Reference(s)

Part 270, FW 6, Data Management and Standards, has been superceded by Part 274, FW 2, Establishing Service Data Standards.

Part 310, FW 1, Policy and Responsibilities.

Part 310, FW 2, Accountability.

Part 310, FW 4, Classification.

Part 310, FW 6, Identification.

Use Instructions
As of the approval date, this data element will be used in any new automated system, data set, database, or information application, including new Geographic Information System (GIS) data and applications. This data element will also be used in any major modifications to existing systems or versions of these data-related items that use the unique five- or six-digit property numbers assigned by each Region's servicing Division of Contracting and Facilities Management to items of controlled personal property with an original acquisition cost of $5,000 or more and sensitive property items (i.e., firearms and portable computers), regardless of dollar value.

Service staff are strongly encouraged to utilize this data element in existing systems, data sets, databases, and information applications. Where existing systems and data-related items are not in compliance, they should be modified to achieve compatibility and implement this data standard.
Phase
Adopted
Approval Date
June 15, 2000
Validation Date
March 10, 2010
Data Steward Harry Furr, Property Management Specialist, Division of Contracting and Facilities Management.

 


Last updated: February 5, 2013