Frequently Asked Questions
We can't wait to see you at the National Conservation Training Center in Shepherdstown, WV for the Conservation in Action Summit.
Here are a few of the most asked questions that might help you to enjoy the Summit more!
Can I make reservations for the Summit online? No. Call 703-358-2035 to make your room reservations. You will be asked for a credit card to hold the reservation, but your credit card will not be charged unless you are a no-show. The Headquarters office will be paying for your room and board.
What expenses can I expect? The cost of your room, board and transportation transfer from Dulles airport will be paid directly to NCTC. That leaves the cost of your flight or any other form of transportation to you.
Will there be transportation from Dulles airport to NCTC? Yes. When you call to make your room reservations for NCTC, make a shuttle reservation with the same clerk for your arrival. The return to the airport will be either by shuttle or bus depending on the volume of people returning to the airport. It is expected that the bus will return to Dulles on Thursday afternoon at 2:30 PM. This will give participants time to enjoy lunch before they head home.
If I am driving in, where do I go? Directions to NCTC can be found on the NCTC Web site and are also included at the bottom of this document. Once you arrive at the campus, you will pass through the front security gate and follow the signs to the hotel registration area. Registration for the conference will be in the same building beginning on Sunday afternoon and continuing through Monday morning.
What breakout sessions will I be attending? Breakout sessions will be assigned and you will receive a written itinerary when you register at the site. Each breakout room will hold 25 people and we want to be sure that we do not overload the room and insure a good mix of both partners and employees in each session.
What material should I bring? Please be sure to bring your notebook with the working papers. You will receive an updated program and your personal itinerary when you register for the conference. We will NOT have extra copies of the notebooks on site.
Can I drive from building to building? NCTC is designed as a walking campus. Bring your walking shoes and be prepared to enjoy the wonderful natural surroundings as you go from session to session.
Are accommodations available for disabled participants? Let us know what your special needs are in advance and we will make every effort to accommodate them.
What are the meal arrangements? NCTC features a wonderful dining room with an excellent chef. Be prepared to overeat. The cost of the meals is covered for participants. Guests or spouses will have to pay at the dining room for their meals. An average dinner costs about $12.00.
Is there a Spouse Program? There is no formal Spouse Program planned. The area around the training center is rich with cultural, natural and social opportunities. Spouses will not be able to attend the plenary sessions in the main auditorium. There are only 250 seats and there are 250 delegates. As a result, we will have a separate classroom set up where the plenary sessions can be viewed on screen. The sessions will be broadcast directly to this location. The breakout sessions may also be limited. Only delegates will have opinion or voting rights as it relates to any consensus building
If my Spouse accompanies me, are there any extra expenses? Your spouse will have to pay his or her way at meal functions.
What is the dress code for the Summit? The dress is conservation casual. Casual in the sense that we do not expect to see many suits present, but not so casual that you feel free to wear your fuzzy slippers and bathrobe to the sessions.
Will there be social functions? Yes, but they will be casual in nature. A barbecue will be featured Wednesday night…think a little country, but always comfortable. The activities this night will be of an outdoor nature so you might consider a light jacket…unfortunately, we can't quite control the weather.
Will I have time to network with other participants? We encourage networking and believe that the agenda provides ample time to do so. With this in mind, there will be a 2-hour lunch break every day so that you can enjoy lunch, network and keep up with your phone messages. We would ask that you please arrive at the sessions on time and participate fully. One word of caution, if you are late for the opening plenary session, you will have to wait outside the auditorium until the opening production is completed and late seating is permitted.
From Washington Dulles International Airport, Sterling, VA
Depart airport to Rt 267 West to toll booth (exit from airport road is almost immediate).(Toll - $1.85 (weekends) or $2.25 (weekdays)) From the toll booth, go:
From Reagan National Airport, Arlington, VA (formerly Washington National):
Depart airport to George Washington Memorial Parkway (GW Parkway) North. Take GW Parkway north to I-495 to Rockville, MD, and take the I-270 exit to Frederick, MD.
From Baltimore-Washington International Airport, Maryland:
Use free shuttle service (lower level) to Consolidated Rental Car Facility.
From Charles Town, WV
From Martinsburg, WV:
From I-81, take exit 16 (Rt 9 East - Edwin Miller Blvd.)
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a Refuge System Visitors Guide