To: All Employees
From: J. Steven Griles, Deputy Secretary /s/ 9-24-04
Subject: Court Orders regarding the Pueblo of Laguna and the Jicarilla
This memorandum is intended to remind employees of their responsibility to comply with the two orders issued by the United States Court of Federal Claims on March 19, 2004, regarding The Pueblo of Laguna v. United States and Jicarilla Apache Nation v. United States.
Under the orders, all employees are required to take reasonable steps to preserve all “documents, data, and tangible things” in their possession, custody, or control containing information that is relevant to, or may reasonably lead to the discovery of information relevant to, the subject matter involved in the pending litigation. The subject matter of the pending litigation is the management and accounting of the tribal resources and funds of the Pueblo of Laguna and the Jicarilla Apache Nation from August 13, 1946, to the present.1
Documents potentially relevant to these cases are those that reflect, refer, or relate to:
1. any asset, including funds and other assets and resources of the
Pueblo of Laguna or the Jicarilla Apache Nation which is, or at any time
has been, held in trust by the United States or its agents;
The order further states that a “failure to comply may lead to the imposition of sanctions.” Supervisors must ensure that their employees and others who may handle relevant documents and data (including contractors) understand and comply with this preservation order, and will be held accountable, along with employees, for compliance.
Any questions about your document retention obligations for these cases should be directed to Cris Alvarez at (202) 208-6966 or Brenda Riel at (202) 208-3714. Technical questions regarding the maintenance and preservation of records can be directed to your bureau or office records officer.