Exhibit 4, 320 FW 2
Examples of Preparing a Cost Analysis

New

Date:  October 31, 2008

Series: Vehicle and Equipment Management

Part 320: Motor Vehicle Management

Originating Office: Division of Contracting and Facilities Management

 

 

PDF Version


 

Scenario 1:  Permanent Use Vehicle

 

 

A refuge requires a vehicle to move people and property between four separate locations.  Specifications require a small or mid-size, fuel-efficient SUV. No AFVs are available for rent (Non-TDY) on the GSA Schedule. In the analysis below, the lease and purchase costs are relatively similar given the mission requirements. However, leasing provides more flexible disposal terms and includes the fuel and maintenance expenses. Owning proves to be less expensive only if the vehicle is disposed of in a timely manner (4/5 years). After 4/5 years, the owned vehicle becomes increasingly less reliable than a leased vehicle that can be cycled out and replaced. 

 

 

 

 

 

GSA Lease

GSA Rental

Purchase

Expected Miles Per Year

8,000

8,000

8,000

Duration  (Years)

5

NA

5

Fuel Type

Gas/Hybrid

 

Gas/Hybrid

Estimated MPG

30.5

 

30.5

Estimated Fuel Price

$3.85

 

$3.85

Lease:

 

 

 

Lease Term (mos)

60

 

 

Payment

215

 

 

Mileage Charge per Mile

$0.19

 

 

Maintenance
(Many GSA Lease Include Maintenance and fuel)

Included in miles

 

 

Rent (Non-TDY):

 

 

 

Rate (Weekly)

 

 

 

Mileage Charge  

 

 

 

Add'l Fees (Delivery, etc.)

 

 

 

Owned:

 

 

 

Purchase Price

 

 

$22,755.00

Maintenance Expense

 

 

$1,900.00

Expected Resale Value
(Most vehicles drop 45-60% in resale value the first 4 years)

 

 

$11,377.50

Total Estimated Life-Cycle Costs

$20,500.00

 

$18,326.68

 

 

 

Scenario 2: Short-term use vehicle

 

 

 

A refuge has need for a pickup truck to facilitate the work of several volunteers for a period of 2 months each summer. In this scenario, a GSA lease is unavailable due to the duration.  Renting a vehicle through the GSA Short-Term Rental Program is the best option as it is less expensive than purchasing a vehicle. Purchasing a vehicle may result in added use in the off-season that will increase overall miles per year versus the original estimate.

 

 

 

 

 

GSA Lease

GSA Rental

Purchase

Expected Miles Per Year

NA

3,000

3,000

Duration (weeks for rent (Non-TDY)al and years to disposal if purchased)

NA

8

4

Fuel Type

 

Gas

Gas/Hybrid

Estimated MPG

 

18

30.5

Estimated Fuel Price

 

$3.85

$3.85

Lease:

 

 

 

Lease Term (mos)

 

 

 

Payment

 

 

 

Mileage Charge per Mile

 

 

 

Maintenance
(Many GSA Lease Include Maintenance and fuel)

Included in miles

 

 

Rent (Non-TDY):

 

 

 

Rate (Weekly)

 

$350.00

 

Mileage Charge  

 

NA

 

Add'l Fees (Delivery etc)

 

 

 

Fuel 

 

$641.67

 

Total Rental

 

 

 

Owned:

 

 

 

Purchase Price

 

 

$22,755.00

Maintenance Expense
(Entire period from D7)

 

 

$1,900.00

Expected Resale Value
(Most vehicles drop 45-60% in resale value the first 4 years)

 

 

$11,377.50

Total Estimated Life-Cycle Costs

#VALUE!

$3,441.67

$10,992.25

 

 

 


For information on the content of this exhibit, contact the Division of Contracting and Facilities Management. For additional information about this Web site, contact Krista_Bibb, in the Division of Policy and Directives Management.  



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