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Exhibit 4

264 FW 1
Indirect Cost Recovery Rate Structure

Superseded by amendment, version dated May 14, 2012

Date: September 21, 2012

Series: Finance

Part 264: Cost Recovery and Reimbursable Agreements

Originating Office: Division of Financial Management

 

 

PDF Version


 

 

INDIRECT COST RECOVERY RATE STRUCTURE

EFFECTIVE OCTOBER 1, 2009 to SEPTEMBER 30, 2014

 

TYPE OF RATE

 

CODE

 

DESCRIPTION

 

RATE

 

Standard Rate

 

      S

 

The standard rate applies to reimbursable agreements in which Service personnel perform the activities in leased facilities. The rate covers costs for leased space, payroll / personnel / finance systems, phones, Regional office support, contracting / procurement activities, and information system infrastructure.

 

     22%

 

Standard Rate for Service-owned Facilities

 

     d-1

 

This rate applies to reimbursable agreements in which Service personnel in Service-owned facilities perform the activities or in cases where a hosting agency or partner provides space for staff. This rate covers costs for payroll / personnel / finance systems, phones, Regional office support, contracting / procurement activities, and information system infrastructure.

 

     17%

 

Pass-through

 

     d-2

 

A pass-through agreement is a funding mechanism used to direct funding or payment to external entities. Funds are received from one party and passed on to another party. Agreements should reflect obligation activity within Budget Object Classes (BOCs) 25 (Contracts), 32 (Construction), and 41 (Financial Assistance). Costs outside of these BOCs may not exceed 5 percent of the agreement’s fiscal year expenditures. If these costs exceed 5 percent, agreement must be separated into two FBMS project numbers with a pass-through component and a component receiving the standard rate.

 

      6%

 

Pass-through initiated by the Department’s Office of the Secretary

 

     d-3

 

These agreements receive the regular pass-through rate unless otherwise stated by the Secretary or prohibited by legislation.

 

      6%

 

International Agreements

 

     d-4

 

These agreements receive the standard rate, but allow for exceptions, in accordance with Office of Management and Budget (OMB) Circular A-25.

 

     22%

 

Fish & Wildlife Coordination Act (FWCA) - Service Personnel

 

    d-5a

 

We use this rate for Service work performed by Service personnel with the U.S. Army Corps of Engineers (COE) and Bureau of Reclamation agreements while carrying out the provisions of the Act. This rate was established by a Memorandum of Understanding (MOU) between the COE and the Service dated January 22, 2003.

 

     38%

 

Fish & Wildlife Coordination Act

(FWCA) - Subcontracted

 

d-5b

 

This rate is used for Service work, subcontracted to a third party, with the COE and Bureau of Reclamation agreements while carrying out the provisions of the Act. This rate was established by an MOU between the COE and the Service dated January 22, 2003.

 

15%

 

National Resource Damage Assessment and Restoration (NRDAR)

 

     d-6

 

This rate will be incorporated in settlement agreements when developing estimates for submission to the Department of Justice for assessment / restoration work. The Headquarters, Regional, and program office rate will apply.

 

Check with

Regional Office

 

U.S. Environmental Protection Agency (EPA) Superfund

 

d-7

 

No rate is assessed for EPA Superfund projects.

 

0%

 

Grants Received

 

d-8

 

Grant funds we receive will be assessed an indirect cost rate if the program uses the reimbursable accounts.  To receive reduced rate of 6 percent, the office awarded the grant must have submitted a proposal and competed for the funding with other competing entities. If the grant was not competitive, then standard indirect cost rates apply. The Service office has an option in assessing a reduced or zero percent rate to the grantor. However, we will charge the program the difference between the applicable indirect cost rate and the reduced rate.  No rate is assessed if the grant is considered a donation and deposited in a Contributed Funds account.

6% - 22%

Service First Agreements with the Bureau of Land Management (BLM), U.S. Forest Service (USFS), or the National Park Service (NPS)

 

 

 

d-9

If approved by the Regional Director or the Assistant Director – Business Management and Operations in Headquarters, Service First agreements at $25,000 or under may receive a 0% rate. For Service First agreements over $25,000, regular indirect cost rates apply.

0% - 22%

Special Approved

Reduced Rate

d-10

We may use a special approved reduced when

the Director signs an exception to policy (FWS Form 3-2208) authorizing a lower overhead rate.

0% – 22%

Wildland Fire Agreements

d-11

We may use this rate for certain wildland fire reimbursable agreements where the statement of work meets the conditions of the Interagency Agreement for Wildland Fire Management and is with one or more of the partner agencies (Bureau of Land Management, Bureau of Indian Affairs, National Park Service, or U.S. Forest Service). The agreement must be sent to the Budget Office of the FWS Interagency Fire Center and the Division of Financial Management for concurrence to ensure conditions are met.

0%

 

Contributed Funds

 

      z

 

Contributed Funds must be deposited in Contributed Funds account or another applicable donation account.

 

      n/a

 

Fees Collected (Revenue)

 

z

 

We assess fee revenue through the Non-Resource Management user pay process.

 

n/a

 

Intra-agency Personnel Agreements

 

z

 

We use a 0% rate when personnel are detailed to other bureaus or agencies where there are no additional costs incurred for space, phones, etc. An SF-50  or OF-69 must document the agreement.

 

0%

 

Intra-Agency or Interagency Travel Agreements and Award Agreements

 

 

z

We charge a full standard rate if we arrange the travel and file the voucher.  We do not apply an indirect rate if the other agency arranges travel and pays the travel voucher directly to the traveler. We do not apply an indirect rate to Interagency Award Agreements

 

 

 

0- 22%

 

Emergency  Supplemental

 

z

 

This 0% rate may only be used with emergency subactivities.

 

0%

 

Distribution of recovered indirect costs (22%) for FY 2012, 2013, and 2014 remains as follows:

            The Servicewide account—8%

            Regional office—6%

            Regional program—3%

            Regional program leased space recovery—5%

 

For the pass-through rate (6%), the Servicewide account receives 2% and the Regional office

receives 4%.

 

 


For information on the content of this exhibit, contact the Division of Financial Management. For information about this Web site, contact Krista Bibb in the Division of Policy and Directives Management.  


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