Exhibit 2,

264 FW 2
Sample Memorandum for Approval to Waive Advance Payment

Date: October 9, 2009

Series: Finance

Part 264: Cost Recovery and Reimbursable Agreements

Originating Office: Division of Financial Management

 

 

PDF Version

 

Microsoft Word Version


Memorandum

 

To:                   Director

 

Through:           Assistant Director - Business Management and Operations

 

From:               Assistant Director/Regional Director

 

Subject:            Reimbursable Agreement for [State, Local or Tribal Governments] Without Advance Payment

 

In accordance with Service Manual Part 264, chapter 2, I request your approval to incur obligations and expenditures in advance of receiving payments from [name of State, local, or tribal government or agency] for reimbursable work.

 

Consistency with the Service's Mission

 

The [name of State, local, or tribal government or agency] requested that the Service's [Region/field office] perform the following work:

 

Summary of services or product that we will provide and estimated reimbursement

 

We estimate that completion of this work will help to [benefits to be achieved], consistent with the Service's mission.

 

Need to undertake reimbursable work without advance payment.

 

The [name of State, local, or tribal government or agency] is unable to advance funds to the Service because [explain].

 

Reasons may include State, local, and tribal government constitutional prohibitions and/or statutes or regulations and Federal grant requirements.

 

Credit Worthiness of Organization

 

The [name of State, local, or tribal government or agency] has demonstrated prompt payments on recent reimbursable agreements with the Service.

 

Include history of timely payment by the recipient demonstrating credit worthiness.

-or-

The [name of State, local or tribal government or agency] is a financially stable organization as reported by Dun and Bradstreet or other financial reporting organizations.

 

Include evidence of financial stability of the organization.

 

Assurance of Payments

 

The [title of State, local, or tribal government or agency authorizing official] has the authority to commit the organization to payments in the agreement without qualification. We have included this assurance in the agreement.

 

 

Attachment(s)

                        _____ Approved
                                                            _________________________________        
                        _____ Not Approved        Director, U.S. Fish and Wildlife Service          

Date:

Comments:

 


For information on the content of this exhibit, contact the Division of Financial Management. For information about this Web site, contact Krista Bibb in the Division of Policy and Directives Management.  


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