Honor Award Citations:
The citation must be clearly written, in
plain language, with sufficient detail so that anyone can easily understand
the contributions of the recipient. Include specific examples of
accomplishments and limit your use of laudatory (praise) expressions. See
Exhibits 3 through 5 for examples.
- Margins should
be at least 1 inch and the text should be justified.
- Use Times
Roman 12 point font.
- Do not date citations.
- Write the heading
in bold, capital letters, and centered on the page as follows:
JOHN D. DOE
- The name may
be an individual or a group. Triple space between full name and first
- The body of
the citation consists of two paragraphs. Begin the first paragraph with,
"In recognition of his /her ...” and end with the bureau name. For
recognition of his outstanding leadership of international water resources
programs for the U.S. Fish and Wildlife Service."
“In recognition of the
outstanding contributions of the Florida Upland Invasive Plant Management
Program to preserve the recreational, economic, and ecological values
of Florida’s uplands.”
- The citation
must reflect formal reference to the nominee, i.e., Dr. Brown, Mrs.
Jones, Mr. Smith - not John, Barbara, or Henry. Always use the formal
reference, except you must use the full name in the last sentence of the
- The final sentence
of the second paragraph for Distinguished Service Awards must read: "For
...(full name) is granted the highest honor of the Department of the
Interior, the Distinguished Service Award."
- The final
sentence of the second paragraph for Meritorious Service Awards must
read: "for ...(full name) is granted the Meritorious Service Award
of the Department of the Interior."
- The final
sentence for other honor awards should be similar to the one for
Meritorious Service Awards. You may use the group name in the final
- The signature
block must be six spaces below the body of the citation and begin at the
center of the page.
should be approximately 350 words and must fit on one page with heading
and signature block.
large gaps in spacing on citations.
- Spell out the
bureau or Service name the first time it is used in the citation. Use
the word "Bureau" or "Service" for all subsequent
references to the Service.
- Use action
verbs in the citation.
should be clear and concise.
- If the nominee
is deceased, and is receiving a Distinguished Service Award, the
citation should follow normal procedure and the closing statement should
read as follows, “For his contributions to the U.S. Fish and Wildlife
Service, (Insert name) is posthumously granted the Distinguished Service
Award of the Department of the Interior.”