Exhibit 1,

264 FW 2
Information Required in Agreements

Supersedes Exhibit 1, 264 FW 2, October 9, 2009

Date: September 24, 2015

Series: Finance

Part 264: Cost Recovery and Reimbursable Agreements

Originating Office: Division of Financial Management

 

 

PDF Version

 

Reimbursable Agreements

(Service is the Seller)

Intergovernmental Agreements

(Service is the Buyer)

A. Authorities. You must cite the legal authority for entering into the agreement.

(See Exhibit 1 of 264 FW 1.)

A. Authority: You must cite the legal authority for entering into the agreement.

(See Exhibit 1 of 264 FW 1.)

B. Scope of Work. Describe the work we will perform, including services and products we will deliver. This section should include:

(1) Performance period,

(2) Budget period, and

(3) Project period.

B. Scope of Work. Describe the work the other agency will perform, including services and products they will deliver. This section should include:

(1) Period of performance, and

(2) Any project-specific milestones, schedules, or deliverables.

C. Payment Terms and Schedule.

(1) We must receive advance payment for all reimbursable agreements with private entities.

(2) For most reimbursable agreements with a State, local, or tribal government, we require advance payment. If such an agreement does not require advance payment, you must include the payment terms and schedule in the agreement so that we receive payment within 90 days of our request for payment (see 264 FW 2, section 2.22B and C (2)).

C. Payment Terms and Schedule.

(1) You must provide the appropriations data for the account that will fund the work.

(2) An exchange of funds under the Economy Act does not extend the availability of funds beyond that provided by Congress in the applicable appropriations act.

D. Agreement Amount. Include the total amount, which is the sum of our direct and indirect costs (see 264 FW 1).

D. Agreement Amount. Include the total amount we will pay the other agency.

E. Accounting Information. You must:

(1) Obtain a Work Breakdown Structure (WBS) from the Cost Accounting section of the Division of Financial Management – Denver Operations (CAS DFM-DO).

(2) Include this number and the other party's agreement number in the agreement.

(3) Include the other party's tax identification number. If the other party doesn’t have a tax identification number, you may include just their Dun and Bradstreet number (see #5 below).

(4) Include the Treasury Account Symbol (TAS) and the Business Event Type Code (BETC) for both the other party and for us. TAS is an important piece of financial information that Treasury implemented with their Central Accounting Reporting System (CARS). The requesting party will give you their TAS and BETC. You may obtain information regarding the Service’s TAS from your Budget and Finance Office. You can find our BETC codes on Treasury’s Web site.

(5) Include the Dun and Bradstreet Data Universal Numbering System numbers (DUNs) for the other party and for us. The requesting party will give you their DUNs number. Information about the Service’s DUNs numbers can be obtained from your servicing CGS office.

E. Accounting Information. You must include the following information:

(1) The Service intergovernmental agreement number;

(2) The other agency’s obligating document number/agreement number;

(3) The Treasury Account Symbol (TAS) and the Business Event Type Code (BETC) for both parties. TAS is an important piece of financial information that Treasury implemented with their Central Accounting Reporting System (CARS). The other agency will give you their TAS and BETC. You may obtain information regarding the Service’s TAS from your Budget and Finance Office. You can find out BETC codes on Treasury’s Web site.

(4) The Dun and Bradstreet Data Universal Numbering System number (DUNs) for both the other party and for us. The requesting party will give you their DUNs number. Information about the Service’s DUNs numbers can be obtained from your servicing CGS office; and

(5) The points of contact with phone numbers and email addresses for the Service and the other party.

F. Ensure special clauses are in the agreement. See 264 FW 2, section 2.11A.

F. Ensure special clauses are in the agreement. See 264 FW 2, section 2.11B.

**If you plan to seek an exception to our policy and not collect indirect costs, you must follow the procedures in 264 FW 1. You must obtain the exception before signing an agreement.

 

For more information about this exhibit, contact the Division of Financial Management. For more information about this Web site, contact Krista Bibb in the Division of Policy, Performance, and Management Programs.

 

 

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