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Exhibit 1,

264 FW 2
Information Required in Agreements

Date: October 9, 2009

Series: Finance

Part 264: Cost Recovery and Reimbursable Agreements

Originating Office: Division of Financial Management

 

 

PDF Version


 

Reimbursable Agreements                      (Service is the Seller)

Intergovernmental Agreements                         (Service is the Buyer)

A. Authorities. You must cite the legal authority for entering into the agreement

(See Exhibit 1 of 264 FW 1.)

A. Authority: You must cite the legal authority for entering into the agreement

(See Exhibit 1 of 264 FW 1.)

 

 

B. Scope of Work. You must describe the work we will perform, including services and products we will deliver. This section should include:

(1) Performance period,

(2) Budget period, and

(3) Project period.

 

B. Scope of Work. You must describe the work the other agency will perform, including services and products they will deliver. This section should include:

(1) Period of performance, and

(2) Any project specific milestones, schedules, or deliverables.

 

C. Payment Terms and Schedule.

(1) We must receive advance payment for all reimbursable agreements with private entities.

(2) For most reimbursable agreements with a State, local, or tribal government, we require advance payment. If such an agreement does not require advance payment, you must include the payment terms and schedule in the agreement so that we receive payment within 90 days of our request for payment (see section 2.21b and c(2) ).

C. Payment Terms and Schedule.

(1) You must provide the appropriation data for the account that will fund the work.

(2) An exchange of funds under the Economy Act does not extend the availability of funds beyond that provided by Congress in the applicable appropriations act.

 

D. Agreement Amount. You must include the total amount, which is the sum of our direct and indirect costs (see 264 FW 1).

D. Agreement Amount. You must include the total amount we will pay the other agency.

E. Accounting Information. You must:

(1) Obtain a subactivity project number from the Cost Accounting section of the Division of Financial Management – Denver Operations.

(2) Include this number and the other party's agreement number in the agreement.

(3) Include the other party's tax identification number or Dun and Bradstreet number.

(4) Include the Treasury Account Symbol (TAS) and the Business Event Type Code (BETC) for both the other party and for us. The requesting party will give you their TAS and BETC. You may obtain information regarding Service TAS from your Regional Budget and Finance Office.  You can find our BETC codes online at: http://fms.treas.gov/cars/factsheet_betc.html

(5) Include the Business Partner Number (BPN) for both the other party and for us. The requesting party will give you their BPN. Information about Service BPN numbers can be obtained from Regional CGS offices

E. Accounting Information. You must include the following information:

(1) The Service intragovernmental agreement number;

(2)The other agency’s obligating document number/agreement number;

(3) The Treasury Account Symbol (TAS) and the Business Event Type Code (BETC) for both parties. The other agency will give you their TAS and BETC. You may obtain information regarding the Service TAS from your Regional Budget and Finance Office.  You can find our BETC codes online at: http://fms.treas.gov/cars/factsheet_betc.html

(4)The Business Partner Number (BPN) for both the other party and for us. The requesting party will give you their BPN. Information about BPN numbers can be obtained from Regional CGS offices; and

(5) The points of contact with phone numbers and e-mail address for both the Service and the other party.

F. Ensure special clauses are in the agreement. See section 2.11A.

F. Ensure special clauses are in the agreement. See section 2.11B.

**If you plan to seek an exception to our policy of collecting indirect costs, you must follow the procedures in 264 FW 1. You must obtain the exception before signing an agreement.

 


For information on the content of this exhibit, contact the Division of Financial Management. For information about this Web site, contact Krista Bibb in the Division of Policy and Directives Management.  


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