Exhibit 1, 281 FW 5
Information Collection Approval
Process for all Information Collections Except New Rulemakings

FWM#: 344 (Supersedes Exhibit 1, Director's Order 111, 05/12/99)

Date: February 3, 2000

Series:  Records Management

Part 281:  Reports and Forms Management

Originating Office:  Division of Policy and Directives Management

 

 

  PDF Version


STEP 1 DEVELOP/REVISE THE INFORMATION COLLECTION DOCUMENT TO ENSURE THAT IT:

(1) Why the information is being collected;
(2) Use of information;
(3) Burden estimate;
(4) Nature of response (voluntary, required for a benefit, or mandatory);
(5) Nature and extent of confidentiality; and
(6) Need to display a valid OMB control number;

 

STEP 2    ENSURE THAT THE PAPERWORK REDUCTION ACT (PRA) SUPPORTING STATEMENT IS COMPLETE AND ACCURATE. Closely follow OMB instructions  for completing the Supporting Statement. Provide all required information.
 
STEP 3    PUBLISH IN THE FEDERAL REGISTER A NOTICE PROVIDING THE PUBLIC 60 DAYS TO COMMENT ON THE PROPOSED INFORMATION COLLECTION. Guidance for preparing Federal Register documents is provided in 318 DM and in the Document Drafting Handbook , prepared by the Office of the Federal Register.

(1)  Whether or not the collection of information is necessary for the proper performance of the functions of the Service, including whether or not the information will have practical utility;
(2)  The accuracy of the estimate of the burden of the collection of information, including the validity of the methodology and assumptions used.
(3)  The quality, utility, and clarity of the information to be collected; and
(4)  How to minimize the burden of collection of information on those who are to respond, including the use of appropriate automated, electronic, mechanical, or other forms of information technology.

 

STEP 4    PREPARE A PRA SUBMISSION AND SEND IT TO THE DIVISION OF POLICY AND DIRECTIVES MANAGEMENT FOR REVIEW AND CLEARANCE. Submit:

 

STEP 5    FORWARD THE PACKAGE TO THE DEPARTMENT FOR REVIEW AND CLEARANCE.   After the Service Information Collection Clearance Officer has reviewed and approved the PRA package, submit one complete PRA submission and three additional filled-out OMB Forms 83-I to the Department for clearance. After review, the Department will retain one copy of the PRA documents and return three signed OMB Forms 83-I to the Service.

STEP 6    PUBLISH A NOTICE IN THE FEDERAL REGISTER.    Notice will inform the public that OMB has up to 60 days to approve or disapprove the proposed information collection, but may respond after 30 days. To ensure consideration, public comments should be submitted to OMB within 30 days. Include the following:

(1)  Whether or not the collection of information is necessary for the proper performance of the functions of the Service, including whether or not the information will have practical utility;
(2)  The accuracy of the estimate of the burden of the collection of information, including the validity of the methodology and assumptions used;
(3)  The quality, utility, and clarity of the information to be collected; and
(4)  How to minimize the burden of the collection of information on those who are to respond, including the use of appropriate automated electronic, mechanical, or other forms of information technology.

 

STEP 7    SEND THE PRA SUBMISSION TO OMB FOR APPROVAL. Use the three OMB Forms 83-I signed by the Department (Step 5) to create three complete copies of the PRA submission. Include a copy of each Federal Register notice. Retain one copy and send two complete copies to OMB on the date that the Federal Register notice (Step 6) is published, or as soon as possible thereafter. This will  ensure that the public has a full 30 days to comment to OMB.
 
STEP 8    OMB APPROVES OR DISAPPROVES THE INFORMATION COLLECTION. OMB will review the PRA submission and respond after 30 days, but before 60 days. The OMB Notice of Action will either approve or disapprove the information collection. 

 


For information about the content of this exhibit, contact the Information Collection Officer in the Division of Policy and Directives Management. For more information about this Web page, contact Krista Bibb , in the Division of Policy and Directives Management.  


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