1.1 What is the purpose of this chapter? This
chapter establishes requirements for physical security in Service-owned and
leased facilities. Physical security encompasses people, personal property,
and buildings and their contents.
1.2 What is the Service’s policy for physical security? We
manage Service facilities to:
A. Provide a safe and secure working environment for employees,
contractors, and visitors;
B. Minimize loss, damage, and destruction to Government property;
C. Comply with Department of the Interior and other Federal agency
policy and requirements for physical security.
What are the authorities for this chapter?
A. Federal Management Regulations; Buildings Operations,
Maintenance, Protection, and Alterations) (41 CFR Part
DM 1, General Program Requirements - Physical Protection and
C. Facility Security Levels
Determinations, 2008, Homeland Security, Interagency Security
Physical Security Criteria for
Federal Facilities, 2010, Homeland Security, Interagency Security
1.4 Who is responsible for physical security for the Service? Table
1-1 shows employee responsibilities for our physical security program.
Responsibilities for physical security
Are responsible for…
A. The Director
Reviewing and approving Service policy for physical security.
(2) Reviewing and
approving customized levels of protection for
buildings. Customized levels of protection are the final set of
countermeasures developed as the result of the risk-based analytical
B. The Assistant
Director - National Wildlife Refuge System
the Director about security incidents at Service facilities, and
the Division of Refuge Law Enforcement, developing policies and procedures
to protect Service facilities and equipment.
C. The Assistant
Director - Business Management and Operations
Managing physical security at
Arlington Headquarters controlled space. This includes:
with the General Services Administration (GSA) on security elements for
leased space and for landlord responsibilities;
Coordinating with Federal Protective Service (FPS) on law enforcement
matters, building security assessments, and other related security services
provided by FPS;
Installing and managing access control and other physical security systems
(i.e., keys, keycards, closed circuit television, etc.); and
Developing related operational procedures where needed.
D. The Assistant
Director – Information Resources and Technology Management
Ensuring the physical
security of our information technology systems (see 270 FW 7) and
Assistant Director – Budget, Planning and Human Capital
the Director about our Workplace Violence Program,
Developing policies and procedures to protect employees from workplace
personnel security; and,
policy and procedures for issuing Homeland Security Presidential Directive (HSPD)-12
Identification Cards and coordinating operations.
F. The Chief,
Division of Refuge Law Enforcement
Assigning the Service
Security Manager, who is the principal Service security liaison with the
Department’s Office of Law Enforcement, Security and Emergency Management.
Service compliance with physical security requirements using the Department
of the Interior and Department of Homeland Security guidelines;
as the principal advisor to the Director on Service security;
the Fish and Wildlife Service Security Advisory Team (SAT) and coordinating
incident-related information through that team;
Providing technical information, assisting the Regional Physical Security
Managers with security-related issues, and interpreting Service and
Departmental security policies;
physical security management policy;
(6) Coordinating the
sharing of resources for physical security (personnel, equipment, skills,
surveys, policies, guidance) among offices;
performance of the Service’s physical security management programs; and
lessons-learned from incidents, exercises, and other events to help improve
the program, and developing an after-action matrix for improvement for the
Advisory Team (SAT) (a Headquarters-based
team of employees who meet quarterly)
Advising the Service Security Manager and the Directorate about security
issues and incidents. The team is comprised of experts in the following
safety and security
Information technology security
Facility, personal property, and fleet management
Employee safety and health
Serving as the principal advisory group to the Department’s Security
Reviewing changes to Service and Departmental policies; and
(4) Recommending any
necessary customized levels of protection
for Headquarters buildings.
I. Regional Directors
Providing resources to ensure compliance with this chapter;
(2) Designating a
Regional Physical Security Manager to coordinate physical security
activities and share information about physical security with other
employees. Regional Directors must provide these
managers’ contact information (name, title, office, phone and fax numbers,
and email address) to the Service Security Manager;
(3) Ensuring Regional
Physical Security Managers serve on the Regional office facility security
committee, if applicable; and
(4) Reviewing and
approving customized levels of protection for
Regional Office space.
J. Regional Physical
(1) Serving as the
primary point of contact and providing technical assistance to Regional
management on security-related issues;
technical assistance to field stations about physical security evaluations;
evaluation findings to appropriate line management;
reports of security-related incidents or issues and sending them to line
management or the Service Security Manager as appropriate; and
with the Service Security Manager to resolve technical or Servicewide
issues as needed.
Discussing physical security needs with
managers and incorporating physical security requirements into new
construction and renovation projects.
Denying access or retrieving keys from employees when they separate from
the Service (see section 1.10);
Keeping items with high theft potential (e.g., cameras, binoculars, power
tools, televisions, video cassette recorders, laptop computers, postage
stamps) in a locked cabinet or using some other locking device when not in
(3) Notifying the
Project Leader or Facilities Manager when someone will be terminated or disciplined
for security-related issues.
Leaders/Facility Managers (includes the managers of the Forensics
Laboratory in Ashland, OR and the National Conservation Training Center
(NCTC) in Shepherdstown, WV)
and maintaining facility security procedures that address applicable
components of the Physical Security Criteria for Federal Facilities,
appropriate building level Physical Security Survey Form, and 444 DM 1.9, Conduct on Federal Property.
Informing FPS and the General Services Administration (GSA) or Law
Enforcement (where appropriate) and Service officials (see (a) and (b)
below) of significant physical security incidents or threats and any
corrective actions they take to prevent recurrence. A physical security
incident or threat is significant if it is potentially life-threatening or
affects Service or Departmental interests in a way that it is likely to
require a media response.
(a) In Headquarters, advising the Chief, Division of Contracting and
Facilities Management and the Service Security Manager; and
(b) In a
Regional office or field station, advising the affected Assistant Regional
Director and the Regional Physical Security Manager.
Annually reviewing the physical security surveys and procedures with their
Ensuring that their facilities are secure at the end of every work
Ensuring that visitors entering into federally controlled building space
have appropriate screening, are escorted or closely monitored, and have the
appropriate visitor’s pass.
Conducting physical security surveys of work areas once every 3 years by
using FWS Form 3-2417 for
Level 1, 3-2418 for
Level 2, or 3-2419 for
Level 3 buildings. A general review should be conducted annually or after a
remodel (see 444 DM 1). These surveys should:
deficiencies and corrective actions
procedural and physical security
for access keys to work areas and tracking distribution using FWS Form 3-2384. This includes:
(a) Making access keys, including electronic entry keys and
proximity reader cards, available to employees, and
(b) Reporting lost or stolen access keys immediately to the
appropriate Headquarters or Regional authorities.
equipment and articles that may have security
significance such as, but not
limited to, desktop computers,
laptops, flash drives, vehicle
license plates, uniforms, identification
Safeguarding Government property from damage, loss, and destruction by
adhering to the facility physical security procedures and Part 310
(Personal Property) of the Service Manual;
Reporting suspicious activities or any personal or physical security
incident or threat to their immediate supervisors;
Informing supervisors whenever they intend to access or remain at the
workplace outside of normal working hours; and
Reporting missing or stolen equipment and articles that may have security
significance such as, but not limited to, desktop computers, laptops, flash
drives, license plates, uniforms, identification badges, etc.
1.5 What does a Project
Leader/Facility Manager or designated individual have to do to ensure
physical security of the facility? Planning requirements depend on
the type of facility—whether they are Service–owned or GSA-owned or leased
(see section 1.6 for
link to Facility Security Level Determination document). Table 1-2 summarizes
1-2: Requirements for planning physical security
facilities or leased from someone other than GSA
or leased facilities
Required to comply
with Federal Protective Service (FPS) guidance and security alerts? Yes/No
MAYBE. It is the responsibility of the Facility Security
Committee to accept, reject, or modify
recommendations based on FPS and GSA guidance.
Security Manager will give Regional Physical Security Managers FPS security
alerts and other FPS information.
Must have a facility
security committee? Yes/No
for Level 2, 3 and 4 facilities
include one security representative from GSA and any other agencies that
- Evaluates, identifies,
and applies minimum standards (see section 1.6), and
reasons for variance.
- Augment the
building safety committee to create the security committee, and
- Establish a
committee that covers more than one building.
New construction and
The Project Leader/Facility
Manager or designated individual must collaborate with the design firm
engineers to include DHS physical security design specifications while the
project is still in the planning stage. After construction, the Project
Leader/Facility Manager conducts an onsite physical security survey before
occupancy to make sure physical security requirements are met. (Consult the
Regional Physical Security Manager as needed.)
The appropriate Service manager must work with the Regional
Space Management Coordinator, FPS, and the GSA realty specialist to make
sure DHS physical security requirements are conveyed to GSA and included in
the specifications of the lease. (Consult the Regional Physical Security
Manager as needed.)
What are the minimum physical security standards for Service-owned
A. DHS’s Interagency Security Committee has
developed “Physical Security Criteria for
Federal Facilities,” which identifies suggested minimum physical
security standards for all Federal facilities based on facility size,
activities, number of people in the work force, and public access. There are
four physical security levels and associated security requirements.
B. Facilities use the appropriate Physical
Security Survey form for their building level. The Project Leader/Facility
Manager, designated individual, or team or building committee makes
recommendations to management for customizing the level of protection if they
(1) Determine that the
requirement is not necessary and can justify the decision in writing,
alternative measures to meet the intent of the standard, or
(3) Document the need
for additional or enhanced requirements.
1.7 To whom should
employees report criminal activity? In Service-owned facilities,
you should report criminal activity to the local law enforcement organization
(county/city) and Refuge Law Enforcement, if appropriate, and to your
immediate supervisor. If you are in a GSA-owned or
leased facility, you should contact the FPS or local law enforcement and
notify your supervisor. Send a copy of the police report to the Regional
Physical Security Manager (or the Service Security Manager in Headquarters).
1.8 Can the Service deny
someone access to a Service facility or Service-controlled space?
A. Yes, we
may deny office access to all non-employees.
B. We may
also deny a person (whether an employee or not) immediate access to Service
facilities or Service-controlled areas of a facility when a manager or supervisor
believes the person poses a threat to Service employees, resources, or
Whenever we deny access to an employee, we must coordinate with the servicing
Human Resources office and document it in a denial letter to the individual
as soon as possible, but no later than 48 hours after denying
access. The letter should include:
Reasons for denying access,
Conditions, if any, under which we will grant the individual temporary access
to the facility, and
D. We consult the
servicing Human Resources office to ensure that a denial of access complies
with applicable labor-management agreements and existing personnel policy.
E. For non-employees, if someone other than the Project Leader/Facility
Manager denies someone access, that person should ensure the Project
Leader/Facility Manager or other designated individual is aware of the
1.9 What is the policy concerning
weapons in Federal facilities? This policy is a reminder that we strictly
prohibit the possession of firearms or other dangerous weapons in Federal
facilities, except for law enforcement officers, Federal officials performing
law enforcement duties, or where the possession is authorized by Federal law
CFR 102.74-440, Subpart C). This prohibition also applies to non-law enforcement
individuals who have a valid permit to carry a concealed weapon.
A. Employees may not store or
transport non-Government-owned firearms or other dangerous weapons in Service
vehicles without written approval (see 310 FW 4) or unless they are authorized to
do so as part of their official duties (e.g., law enforcement duties).
B. For regulations
about carrying dangerous weapons onto Service lands, see:
(1) For Service-managed
(2) For tenants in
Service quarters, 371 FW 1, and
(3) When authorized by
State or other regulations, 50
CFR 27, Subpart D.
How does the Service control access of employees who separate from the
Service? We must:
Retrieve Government identification cards from employees and contract
personnel when they are no longer employed with the Service. See 223 FW 13 and 14, Exit
Clearance. Supervisors may also collect the identification card (as well as
keys, badges, or any item that provides access to Service space or systems)
of an employee who is suspended from active duty or placed on administrative
leave with pay, goes on an Intergovernmental Personnel Act assignment, or in
any situation where the supervisor feels it is necessary to protect
employees, the public, or Government property (also see 210 FW 1, Control and Issuance
of Identification Cards).
separated employees and contract employees as visitors when they request
entrance to the facility.
1.11 What records do
facilities need to keep related to physical security?
Project Leader/Facility Manager or designated individual must:
facility physical security surveys and procedures available to all employees.
Maintain documentation of physical security surveys and results at the
facility for at least 5 years.
documentation when denying someone access.
appropriate Assistant Regional Director and the Assistant Director – National
Wildlife Refuge System or their representatives may inspect facility physical
security procedures and surveys.
1.12 What are the
training requirements for employees involved in security management? The employees who
serve as the Service Security Manager and Regional Physical Security Managers
must take the training in Table 1-3.
Table 1-3: Required training for employees involved in
…with less than 3
years of experience
…with 3 years of
experience or more
Security Training Program (Federal Law Enforcement Training Center (FLETC))
Security for Public Safety Agencies Counterterrorism Training (FLETC or
OPSE-2500 offered by interagency Operational Security (OPSEC) support
National Incident Management System (NIMS), an Intro (online course)
National Response Framework, an Intro (online course)
hours of annual security training (can be achieved through security
conferences, workshops, or other training courses)