370 FW 4
Supersedes 370 FW 4, 12/02/09
Date: October 5, 2012
Series: Facility Management
Part 370: Space Management
Originating Office: Division Contracting and Facilities Management
4.1 What is the purpose of this chapter? This chapter:
A. Describes the authorities for leasing space (the delegation of leasing authorities that the General Services Administration (GSA) issues to the Service), and
B. Provides requirements to Regional and Headquarters (HQ) Contracting and General Services (CGS) offices and their Warranted Leasing Contracting Officers (LCO) for exercising leasing authorities.
4.2 What are the authorities for this chapter? See 370 FW 1 for the authorities for all the chapters in Part 370.
4.3 How is this chapter organized? Table 4-1 shows how we have organized this chapter.
A. There are times when it is economically feasible, more expedient, or in the best interest of the Government to get our space from an entity other than GSA. In these circumstances, GSA may delegate (on a case-by-case basis) Provider of Choice leasing authority to a Region/HQ with an LCO.
B. GSA also has given us a categorical space leasing delegation to lease boat docks, self-storage, and other specific types of space. This reduces the time it takes to acquire the space and saves us money.
Although the Regions/HQ do not have to go through GSA to lease these types of spaces, they can only be acquired by an LCO.
4.5 What are the authorities for leasing space? There are four leasing authorities—three issued by GSA and one authorized by statutes. Table 4-2 provides information about these authorities and their limitations.
A. Only a CGS LCO may request a Provider of Choice delegation of leasing authority from GSA and execute a direct lease.
(1) The request may be for up to 19,999 RSF of general purpose space.
(2) GSA receives applications for delegating the authority on its GSA Del-eGate Web site. Instructions, requirements, and training on how to access the GSA Del-eGate Web portal are on the HQ CGS Intranet site.
(3) The LCO must complete the required GSA application and submit it to GSA before accessing their Del-eGate Web portal to request a delegation of authority.
B. If GSA approves the request, the LCO must follow GSA regulations when executing the lease and provide GSA with required pre-submittal and post-submittal information before and after executing the lease.
C. If GSA denies a request for Provider of Choice delegation of leasing authority, the LCO and CGS must work with the regional GSA office to acquire the space.
A. The Chief, CGS, in HQ is the Bureau Procurement Chief and appoints LCOs in accordance with Departmental and GSA requirements.
B. You can find the special training requirements for LCOs on the HQ CGS Intranet site.
C. LCOs and Contracting Officers’ Technical Representatives must register their training in the Certification Automation Tool. To access this tool, where you can begin an application, renewal, or reinstatement for a certification, visit the Department’s Intranet site.
For information on the content of this chapter, contact the Division of Contracting and Facilities Management. For more information about this Web site, contact Krista Bibb in the Division of Policy and Directives Management.