320 FW 8
Supersedes 320 FW 9,
FWM 073, 03/11/93
Date: October 31, 2008
Series: Vehicle and Equipment Management
Part 320: Motor Vehicle Management
Originating Office: Division of Contracting and Facilities Management
8.1 What is the purpose of this chapter? This chapter describes our requirements for:
A. What to do after an accident involving a Service-owned, leased, or otherwise managed motor vehicle;
8.2 What is the scope of this chapter? The requirements in this chapter apply to
8.3 What are the authorities for this chapter? See 320 FW 1.3 for a list of authorities for all the chapters in Part 320.
8.4 What terms do you need to know to understand this chapter? See 320 FW 1.5 if you need a definition for a term used in this chapter.
8.5 What are the responsibilities for this chapter? We describe our general responsibilities for motor vehicle management in 320 FW 1.6. Following are additional responsibilities for reporting motor vehicle accidents:
A. The Regional Directors and the Assistant Director – Business Management and Operations:
(1) Appoint members to their Boards of Survey;
(2) Notify the Board of Survey Chairperson when an investigation is needed; and
(3) Ensure compliance with this chapter for their areas of responsibility.
D. Vehicle operators must report accidents as section 8.6 describes.
8.6 What are the requirements for reporting a motor vehicle accident?
A. Motor Vehicle Operators:
(1) Report an accident to your immediate supervisor as soon as possible.
(2) Complete the following forms:
(a) SF-91, Motor Vehicle Accident Report, and
(3) Obtain the names, addresses, and telephone numbers of any witnesses to the accident.
(4) If a motor vehicle is:
(a) Leased from GSA, report the accident to the GSA Fleet Management Center that issued the vehicle. GSA maintains a network of Fleet Management Centers to provide administrative support and management control for specific geographical areas.
(b) A commercial rental (not GSA), report the accident to the rental company.
(5) Do not statements about who you think is responsible for the accident except to your immediate supervisor or to a Government investigating officer. Making statements to others could result in the Service being wrongly incriminated.
B. Motor Vehicle Passenger(s) must complete SF-94, Statement of Witness.
C. Immediate Supervisor:
(2) Report the accident in the Department Safety Management System (SMIS) regardless of the extent of damage or injury. See 240 FW 7 for guidance.
Regional Director or the Assistant Director – Business Management and Operations
For information on the content of this chapter, contact the Division of Contracting and Facilities Management. For additional information about this Web site, contact Krista_Holloway, in the Division of Policy and Directives Management.