274 FW 1
Date: March 4, 2009
Series: Information Technology Management
Part 274: Data Management
Originating Office: Division of Information Resources and Technology Management
1.1 What is the purpose of this chapter? This chapter:
A. Provides the authorities for and definitions of terms we use in the chapters in Part 274, Data Management.
B. Describes our responsibilities for implementing the policy and procedures of the Department of the Interiorís Data Resource Management Program (see 378 DM 1). This Program promotes the adoption of standards and practices that encourage the sharing and exchange of information to improve mission and business performance.
1.2 What is the Serviceís policy on data resource management? The Service Enterprise Architecture (see 270 FW 1) supports the Departmentís Enterprise Architecture and Data Resource Management Program. To help do this, we designate a business data steward for every information category in the Department of the Interior Data Reference Model that supports a Service business line or functional area. A Data Reference Model describes the data and information supporting Government program and business operations. The Department groups the broad information categories that support our business areas into Subject Areas and Information Classes (see Exhibit 1).
1.3 What is the scope of this chapter? This chapter applies to all Service employees who collect, create, procure, and use data, including data captured and stored in automated information systems.
1.4 What are the authorities for the chapters in Part 274, Data Management?
A. Office of Management and Budget (OMB) Circular A-16, Coordination of Geographic Information and Related Spatial Data Activities.
B. OMB Circular A-130, Management of Federal Information Resources.
C. 375 DM 12, Information Resources Standards Program.
D. 378 DM 1, Data Resource Management Program Description and Objectives.
E. Office of the Chief Information Officer (OCIO) Directive 2006-011, Data Standardization Procedures.
1.5 What terms do you need to know to understand the chapters in Part 274, Data Management?
A. Data Object. A data object is a representation of real or abstract things (people, objects, places, events, ideas, etc.). In relational data modeling, we call a data object a ďdata entityĒ (see 378 DM 1).
B. Data Resource Management. Data resource management is a function that includes the development and coordination of policies and plans for the identification, definition, collection, organization, correction, storage, protection, processing, communication, and disposition of data.
C. Data Standard. A data standard depicts the required content and format in which we plan to present or exchange particular types of data. Data standards the Service uses include, but are not limited to:
(1) Classification System. A collection of procedures, characteristics, and definitions used to classify or identify data objects or entities such as mammals, birds, wetlands, plants, insects, etc.
(2) Data Element. The smallest and simplest unit of data that imparts meaningful information.
(3) Data Layer. A spatial data set used in a Geographic Information System (GIS).
(4) Data Set. A group of related records that are organized and treated as a unit.
(5) Procedure. A series of defined steps to accomplish a specific task, such as creating standardized metadata for describing digital data sets or records of information resources.
D. Data Steward. A data steward is the person or group responsible for managing the development, approval, creation, and use of data associated with a specific data standard. In the Service, we have two types of stewardsóbusiness data stewards and data stewards:
(1) Business Data Steward: Each Assistant Director designates a ďbusiness data stewardĒ to coordinate and promote the implementation of Departmental data standards for one or more Service business lines or functional areas in that Assistant Directorís program area.
(2) Data Steward: A ďdata stewardĒ is a Service employee who is responsible for managing the development, approval, creation, and use of data and procedures associated with a Service data standard (see 274 FW 2).
E. Department of the Interior Data Reference Model. The Departmentís Data Reference Model documents data structures and business rules to promote integrity, quality, consistency, and standardization of data used throughout the Department. The Department maintains the enterprise data model in a Metadata Repository and publishes it in the Department of the Interior Enterprise Architecture Repository (DEAR). The DEAR is the authoritative data source for all Department of the Interior information systems and associated attributes related to security, privacy, and Individual Indian Trust Data.
F. Department of the Interior Data Standardization Procedures. The Data Standardization Procedures are the Departmentís process for identifying and defining data requirements using a metadata format that conforms to a set of common structures and definitions. The procedures are subject to a process of validation, review, and approval.
G. Information Class. An information class is a logical grouping of data objects or entities that further defines a Subject Area.
H. Information System. An information system is a discrete set of information and information technology (IT) organized to collect, process, store, maintain, use, share, disseminate, or dispose of information. Examples include:
(2) General support systems (including local and wide area networks, telecommunications systems, and electronic mail systems),
(4) GIS projects,
(5) Data creation projects, and
(6) Radio projects.
I. IT Infrastructure. IT infrastructure encompasses all IT assets (hardware, software, data), components, systems, applications, and resources used in common across an organization.
J. Service Enterprise Architecture (SEA). The SEA is a set of standards, policies, procedures, and guidance aligning our IT infrastructure with our mission and goals. The SEA helps us to ensure the greatest return on investment from IT efforts by partnering, avoiding duplication, and using standards.
K. Subject Area. A Subject Area is a broad category of information that supports a line of business or functional area.
1.6 Who is responsible for implementing the Departmentís Data Resource Management Program?
A. The Director is responsible for:
(1) Ensuring that we have a data resource management function complying with 378 DM 1, and
(2) Cooperating with the OCIO when the OCIO develops policies, procedures, and guidelines for the Departmentís Data Resource Management Program.
B. The Assistant Directors and Regional Directors are responsible for:
(1) Ensuring that their staff members follow the policy and procedures in this chapter;
(2) Supporting and implementing the Departmentís Data Resource Management policies, procedures, and guidelines in accordance with 378 DM 1; and
(3) Appointing business data stewards as the primary points of contact for all Service data that support the Departmentís business lines. See Exhibit 1 for a listing of the Subject Areas and Information Classes that support the Departmentís business lines.
C. The Chief Information Officer (CIO):
(1) Is the Assistant Director Ė Information Resources and Technology Management, and
(2) Designates a bureau data architect to represent Service interests to the Departmentís OCIO on all matters related to data resource management.
D. The Bureau Data Architect/National Data Administrator, Information Resources and Technology Management:
(1) Represents the Service on all matters related to data resource management,
(2) Coordinates implementing the policy and procedures of the Departmentís Data Resource Management Program (see 378 DM 1),
(3) Asks Assistant and Regional Directors to appoint business data stewards, and
(4) Facilitates the development, review, modification, and establishment of the Departmentís data standards, accepted business rules, best practices, quality control procedures, and other supplemental guidance.
E. Business Data Stewards are responsible for:
(1) Coordinating, developing, reviewing, modifying, and establishing the Departmentís data standards for business lines that support our mission;
(2) Reviewing the Departmentís data resource management policies, procedures, and standards to determine their potential impact on Service standards; and
(3) Coordinating and promoting the implementation of the Departmentís data standards, accepted business rules, best practices, quality control procedures, and other supplemental guidance.
F. Data Stewards are responsible for modifying Service data standards to comply with the Departmentís data standards for business lines that support our mission.
G. Information System Owners and Managers:
(1) Information system owners are the people who make the decision to fund an information system and are responsible for its development, acquisition, operation, and maintenance. The owner appoints the information system manager to direct all aspects of the systemís development and life cycle. The owner and manager may be the same person.
(2) They are responsible for:
(a) Ensuring we apply the Departmentís data standards in information systems design, development, modification, and improvement efforts for their systems;
(b) Implementing approved Service data standards in their systems;
(c) Identifying data under their management for which official standards are necessary;
(d) Ensuring that the data requirements are identified, reconciled, and described when an information system must satisfy more than one requirement in a user community or line of business; and
(e) Working directly with the Service Data Architect, Business Data Stewards, and Database Administrators to implement accepted business rules, best practices, standards, quality control procedures, and security requirements for all data.
H. Service employees are responsible for:
(1) Implementing the Departmentís data standards and complying with accepted business rules, best practices, quality control procedures, and security requirements; and
For information on the content of this chapter, contact the Division of Information Resources and Technology Management. For information about this Web site, contact Krista Holloway in the Division of Policy and Directives Management.