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242 FW 13 |
Supersedes 242 FW 13, 01/25/08 Date: December 18, 2012 Series: Occupational Safety and Health Part 242: Industrial Hygiene Originating Office: Division of Safety and Health |
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13.1 What is the purpose of this chapter? This chapter describes the U.S. Fish and Wildlife Service (Service) smoking policy.
13.2 What is the scope of this chapter? This chapter applies to anyone doing official business for the Service and to visitors to Service facilities.
13.3 What is the policy on smoking?
A. Smoking (using smoke-generating products such as cigarettes, cigars, pipes) is prohibited in interior spaces of all facilities and in motor vehicles, heavy equipment, aircraft, and watercraft we own, rent, lease, or control (see section 13.7).
B. This chapter does not apply to smokeless tobacco products.
13.4 What are the authorities for this chapter?
A. Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace (Executive Order 13058).
B. Smoking Policy for Federal Facilities (41 CFR 102-74.315).
C. Flammable and Combustible Liquids and Hazard Communication, Occupational Safety and Health Act (OSHA) General Industry Standard (29 CFR 1910.106 and 1200).
D. Flammable and Combustible Liquids, OSHA Construction Standard (29 CFR 1926.152).
E. 310 DM 11, Smoking in Public Buildings.
F. Green Building Rating System for Existing Buildings: Operations and Maintenance, U.S. Green Building Council.
13.5 What terms do you need to know to understand this chapter?
A. Motor Vehicle is any self-propelled or mechanically drawn conveyance that is designed to operate on highways to transport property or passengers. Motor vehicles include:
(1) Sedans,
(2) Station wagons,
(3) Sport Utility Vehicles (SUV),
(4) Vans (including minivans),
(5) Recreational vehicles,
(6) Ambulances,
(7) Buses,
(8) Motorcycles, and
(9) Trucks (including trucks with specialized mounted equipment, such as fish distribution trucks and garbage trucks).
B. Service Facilities are all buildings, installations, structures, and equipment occupied, owned by, or leased to the Service.
13.6 Who is responsible for the smoking policy?
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Table 13-1: Responsibilities for the Service’s smoking policy |
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This official… |
Is responsible for… |
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A. The Director |
Ensuring there is a smoking policy and approving or declining to approve revisions to it. |
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B. Regional Directors |
Ensuring effective implementation of this policy within their areas of responsibility. |
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C. Assistant Director – Business Management and Operations |
Ensuring effective implementation of this policy in Headquarters (HQ). |
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D. Chief, Division of Safety and Health |
(1) Recommending revisions to this policy, as necessary, and
(2) Providing technical assistance to the Regional/HQ Safety Managers.
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E. Regional/HQ Safety Managers |
Providing technical assistance within their areas of responsibility. |
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F. Regional Quarters Officers |
(1) Determining whether to prohibit or allow smoking in quarters, individually or Regionwide, and
(2) If they prohibit smoking in a quarters assignment, documenting that prohibition in Clause 10 of the Quarters Assignment Agreement (Form DI 1881).
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G. Project Leaders and Supervisors |
(1) Ensuring that employees and visitors comply with this policy, and
(2) Considering employee requests for training about the effects of smoking and smoking cessation, and providing the training if they approve the request (see section 3.10).
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H. Service employees responsible for Service-owned or leased facilities |
(1) Being aware of any local government/municipal smoking ordinance that may conflict with the Service policy and addressing them as necessary,
(2) Designating outdoor smoking areas, if appropriate (see section 3.8), and
(3) Providing appropriate disposal receptacles when smoking is allowed. |
13.7 Where is smoking allowed? We allow smoking:
A. If the Regional Quarters Officer allows it, in residential accommodations we own or lease where someone resides, on a temporary (for a few days, weeks, or months) or long-term (for a year or more) basis.
B. At designated locations at least 25 feet (or greater, if statutes require a greater distance) outside of:
(1) Service-occupied buildings,
(2) Service-owned and leased vehicles (motor vehicles, heavy equipment, aircraft, and watercraft), and
(3) Away from a building’s fresh air entrance points, such as air intakes, doors, and windows.
C. In outdoor parking lots, sidewalks, and courtyards, depending on where the air intakes, doors, and windows are located and as long as they are at least 25 feet away.
D. In space we share with the private sector if they have a designated smoking area.
13.8 How does the Service designate areas for smoking?
A. If circumstances allow for a smoking area, the Service employee responsible for the facility posts signs designating the area(s).
B. The smoking area(s) must:
(1) Not reduce worker productivity,
(2) Not infringe on the health of those who do not smoke,
(3) Be away from main entrances and where employees or visitors routinely enter or leave a building (see section 13.7B), and
(4) Comply with local fire codes associated with flammable materials or activities.
C. The employee responsible for the facility also must ensure appropriate disposal receptacles are available in designated smoking areas.
13.9 What areas cannot be near a designated smoking area? Smoking is not permitted:
A. Within 25 feet of any Service facility, or distances required by other applicable statutes, whichever is greater;
B. In areas where activities involve the use of flammable materials, such as:
(1) Fueling,
(2) Servicing fuel systems or internal combustion engines, and
(3) Storing, receiving, or dispensing of flammable or combustible liquids;
C. In battery charging areas;
D. In areas where explosives or explosive materials are stored, transported, or used; and
E. In areas where visitors may be susceptible to secondhand smoke.
13.10 What type of training is available to employees who smoke?
A. Those facilities with employees who smoke may provide training on the health risks associated with smoking and exposure to secondhand smoke.
B. If an employee requests it, the Project Leader/supervisor may provide training on smoking cessation.
C. For further information on Service-provided training, contact the Regional/HQ Employee Assistance Program or the Regional/HQ Safety Office. The sources we use for the training vary by location and may be taught by Government or contractor personnel.
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For more information about this policy, contact the Division of Safety and Health. For more information about this Web site, contact Krista Holloway in the Division of Policy and Directives Management.
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