Description: http://www.fws.gov/policy/fws_col.gif033 FW 15, Travel and Transportation


FWM#:      283 (new)
Date:         December 20, 1996
Series:       Delegations
Part 033:   General Administrative Redelegations
Originating Office: Division of Policy and Directives Management


15.1 Redelegation. Assistant and Regional Directors are redelegated the authority delegated to the Director pursuant to 242 DM 2 (also published as 031 FW 2) and 205 DM 15 as they pertain to travel and transportation, except as indicated below. These authorities will be carried out pursuant to the Federal Travel Regulations 41 CFR 301-304, 265 FW (Travel), 266 FW (Permanent Change of Station), and 532 FW (International Meetings and Travel).

15.2 Travel Authorization.

A. Authority. Subject to the reservations below, Assistant and Regional Directors are authorized to:

(1) Issue trip-by-trip authorizations for travel within the United States for the travel of employees, experts, consultants, interviewees, and persons serving without compensation (205 DM 15.5A(1)).

(2) Issue trip-by-trip authorizations for travel at Government expense for attendance at an approved conference or for training. (205 DM 15.5A(2)).

(3) Issue limited open travel authorizations to employees that are required to perform frequent and repeated travel within a geographic area (205 DM 15.5A(3)).

B. Reservations.

(1) Authority to designate employees, by position or title, that may be issued an unlimited travel authorization is reserved to the Assistant Secretary for Fish and Wildlife and Parks (205 DM 15.5B).

(2) Authority to issue unlimited open travel authorizations to designated employees is reserved to the Director (205 DM 15.5C).

15.3 Temporary Duty Transportation Expenses.

A. Authority. Subject to the reservations below, Assistant and Regional Directors are authorized to:

(1) Designate agents to sign transportation requests in lieu of travelers (205 DM 15.3).

(2) Approve the use of cash to purchase passenger transportation services costing more than $100 (205 DM 15.5F(18)).

(3) Approve local travel at a temporary duty location to obtain meals (205 DM 15.5F(1)).

(4) Approve taxicab fares for local travel at the temporary duty location and travel between residence and office on the day travel is performed (205 DM 15.5F(2)).

(5) Approve the rental of an automobile or special conveyance (205 DM 15.5F(3)).

(6) Approve use of privately owned conveyance when it is most advantageous to the Government (205 DM 15.5F(4)).

(7) Approve the use of a privately owned vehicle when the use of a Government-furnished vehicle or common carrier transportation would be most advantageous to the Government (205 DM 15.5F(5)).

(8) Approve reimbursement for use of accommodations other than premium-class transportation services, when lower cost service is/was authorized or is/was available on the same mode of transportation (205 DM 15.5F(10)).

(9) Approve utilization of premium-class, other than first-class, passenger transportation (205 DM 15.5F(19)).

(10) Approve payment of established accounts when billed direct (205 DM 15.5F(16)).

B. Reservations.

(1) Authority to approve the hire of a conveyance from another employee or member of the employee's family is reserved to the Deputy Assistant Secretary-Policy, Management and Budget (205 DM 15.8A).

(2) Authority to approve utilization of first-class train, steamer, or airline passenger accommodations is reserved to the Deputy Assistant Secretary-Policy, Management and Budget (205 DM 15.8E).

15.4 Temporary Duty Lodging, Subsistence and Miscellaneous Expenses.

A. Authority. Subject to the reservations below, Assistant and Regional Directors are authorized to:

(1) Approve advance of funds for anticipated out of pocket expenses (205 DM 15.5F(17)).

(2) Approve reduced maximum per diem rates when appropriate (205 DM 15.5F(11).

(3) Approve additional per diem for travel by commercial vessel when the specified rate is insufficient (205 DM 15.5F(12)).

(4) Approve maximum per diem reimbursement (205 DM 15.5F(13)).

(5) Approve hire of a room for a purpose other than lodging (205 DM 15.5F(14)).

(6) Approve reimbursement of miscellaneous expenses (205 DM 15.5F(6)).

(7) Approve the use of and/or reimbursement of expenses for travelers checks, money orders, certified checks, or contractor provided automated-teller-machine (ATM) services (205 DM 15.5F(8)).

B. Reservations.

(1) Authority to approve the payment of actual subsistence expenses, where due to unusual circumstances of a travel assignment, the maximum locality lodging plus per diem rate is much less than the amount required to meet the actual and necessary subsistence expenses of the traveler is reserved to Regional Directors and the Assistant Director - Policy, Budget and Administration (205 DM 15.5F(9)).

(2) Authority to approve waiver of the requirement to itemize local telephone calls; local metropolitan streetcar, bus, and subway fares; and parking meter fees is reserved to the Deputy Assistant Secretary - Policy, Management and Budget (205 DM 15.8C).

(3) Authority to define the boundary of the duty station and/or vicinity of the place of abode (home), within which no per diem will be paid is reserved to the Deputy Assistant Secretary - Policy, Budget and Administration (205 DM 15.8D).

15.5 International Travel.

A. Authorization. The authority to issue travel authorizations for travel to, from, within, and between the United States, territories of the United States and foreign countries is reserved to the Director, except as indicated in (2) below (205 DM 15.5D).

(1) Concurrence of the Assistant Director - International Affairs and the Assistant Secretary - Territorial and International Affairs must be obtained for the above travel to foreign countries in accordance with 532 FW.

(2) Regional Directors may issue travel authorizations for across-the-border travel into Canada and Mexico, when necessary for administration of routine, continuing activities.

B. Fees and Expenses. Authority to approve fees related to travel outside the continental United States (205 DM 15.5E), and to approve the payment of actual subsistence expenses, where due to unusual circumstances of a foreign travel assignment, the maximum locality lodging plus per diem rate is much less than the amount required to meet the actual and necessary subsistence expenses of the traveler is reserved to the Assistant Director - International Affairs (205 DM 15.5F(9)).

C. Foreign Flag Air Carrier. Authority to approve the use of a foreign flag air carrier is reserved to the Deputy Assistant Secretary - Policy, Management and Budget (205 DM 15.8B).

15.6 Relocation Allowances.

A. Authority. Subject to the reservations below, Assistant and Regonal Directors are authorized to:

(1) Approve the payment of travel and transportation allowances for new appointees, student trainees, and others travelling to their first duty station at Government expenses (205 DM 15.2A(1)).

(2) Approve the payment of travel, transportation and other authorized relocation allowances incident to the transfer of a Government employee from one duty station to another for the benefit of the Government pursuant to 5 U.S.C. 5722-5729 (205 DM 15.2A(2)).

(3) Approve an employee's written request for an extension of time, beyond the initial two years authorized for the completion of the sale or purchase of a residence or lease termination (205 DM 15.2A(3)). This authority may not be redelegated.

(4) Approve an extension allowing an employee to occupy temporary quarters beyond 60 days (205 DM 15.2A(4)).

(5) Approve an extension of temporary storage of household goods beyond the initial 90 days (205 DM 15.2A(5)).

(6) Approve non-temporary storage of household goods (205 DM 15.2A(6)). This authority may not be redelegated.

(7) Approve the shipment of professional books and papers as an administrative expense (205 DM 15.2A(7).

(8) Approve the emergency transportation and storage of a privately owned vehicle (205 DM 15.2A(8). This authority may not be redelegated.

B. Reservations. Authority to approve last move home relocation allowances for eligible senior executive employees is reserved to the Assistant Director - Policy, Budget and Administration (205 DM 15.2C).

15.7 Travel and Transportation Under Special Circumstances.

A. Employees with Disabilities. Assistant and Regional Directors are authorized to approve additional travel expenses incurred by an employee with a disability (205 DM 15.5F(15)).

B. Personal Emergencies. Assistant and Regional Directors are authorized to approve return to the official station or to an alternate location due to personal emergency situation or illness of an immediate family member (205 DM 15.5F(7)).

C. Evacuation of Families. Regional Directors are authorized to designate the zones from which the immediate families of civilian employees should be evacuated for military or other causes which create an imminent danger to life or property, or adverse living conditions seriously affecting the health, safety, or accommodation of said families (205 DM 15.4).

D. Deceased Employees. Regional Directors and the Assistant Director - Policy, Budget and Administration are authorized to approve preparation and transportation of the remains of a deceased employee, including the transportation of deceased dependents in appropriate cases, and the transportation of the immediate family and household goods of a deceased employee when permitted by the Federal Travel Regulations (205 DM 15.2B).

15.8 Contractor Provided Services. The Assistant Director - Policy, Budget and Administration is authorized to:

A. Approve Memoranda of Understanding between the Department of the Interior and a General Services Administration contract Travel Management Center for travel services (205 DM 15.7A).

B. Approve task orders and agreements between the Department of the Interior and the General Services Administration contractor providing contractor-issued charge cards, centrally billed accounts, travelers checks, and automated-teller-machine services (205 DM 15.7B).


For additional information about this policy, contact the Division of Financial Management. For more information about this Web page, contact Krista Bibb, in the Division of Policy and Directives Management, at Krista_Bibb@fws.gov 


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