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LOG: OALS Number Assigned to Incoming Request
(Numbered consecutively beginning with 0001 and starts over with each new fiscal year. Example: 98-1581)

ORG: USFWS Office Organization Code Project Charged To
(The five-digit organization code assigned to each field office or project. Example: 42430 is the Cookeville ES Organization Code)

RECD: Date Request was Received
(Example: May 14, 1998 is entered as 5/14/1998)
(Press enter key three times and today's date will automatically enter)

DUE: Date Response is Due
(Example: June 13, 1998 is entered as 6/13/1998)
(Also press enter key after entering 6/13 and the year will automatically enter for you)

OUT: Date Response was Completed and Transmitted
(Example: May 20, 1998 is entered as 5/20/1998 or press enter key three times to enter today's date)

STAFF: Staff Member Assigned to Draft Response
(Use staff initials. Example: for Jason E. Duke use JED)

COUNTY: County Location of the Project
(Use five digit FIPS codes. Example: for Anderson County, Tennessee, use 47001; 47 for Tennessee and 001 for Anderson County)
(More than one county can be entered here, but you must separate them by a comma instead of a space)

FILE NAME: Name Assigned to Project
(Include any or all of the following information: Company Name; Agency Name; Applicant Name; Public Notice Number; Project Title; etc.)
(Example #1: COE-ORN PN #98-57 John Doe, Lakeshore Marina, Inc.)
(Example #2: OSM #3033 Bledsoe Coal Corporation)
(Example #3: RD Shady Valley Water District)
(Remember: Consistency is the name of the game. Always use the same type of codes. Example: for all Corps of Engineers project, use COE in the file name. Cookeville ES uses the following for Corps projects: COE-ORN for Nashville, COE-ORL for Louisville, COE-LMM for Memphis and COE-ORH for Huntington)

ST: State Location of the Project
(Use the two digit code used by the postal service. Example: TN for Tennessee and KY for Kentucky)

LAT: Latitude of Project Location
(Example: 36 08 55)
(Southern tip of Florida and Texas is around 24 degrees latitude and is the smallest number used) (Hawaii is 18 degrees)
(Northern tip of Minnesota or Maine is around 49 degrees latitude and is the largest number to be used) (Alaska is 71 degrees)
(Latitude Degrees are between: 24 and 50)
(Latitude Minutes are between: 1 and 60)
(Latitude Seconds are between: 1 and 60)

LONG: Longitude of Project Location
(Example: 84 23 47)
(Eastern tip of Maine is around 66 degrees longitude and is the smallest number used)
(Western tip of Washington is around 124 degrees longitude and is the largest number to be used) (Alaska is 179 degrees)
(Longitude Degrees are between: 65 and 180)
(Longitude Minutes are between: 1 and 60)
(Longitude Seconds are between: 1 and 60)

DLAT: Decimal Degrees Latitude of Project Location
(Decimal equivalent of DMS)
(Example: 35.14887)

DLONG: Decimal Degrees Longitude of Project Location
(Decimal equivalent of DMS)
(Example: -85.26555)
(ALWAYS use minus in DLONG, because we are in the Western Hemisphere)

QUAD: Name of USGS 7.5' Quadrangle (NWI) Map Where Project is Located
(Example: Nashville East)
(More than one quad can be used. Quad names are separated by a comma with no spaces)

HRS ES: Number of Hours Worked on Endangered Species
(Examples: 1 hour is entered as 1; 1.50 hours is entered as 1.5; 1.25 hours is entered as 1.25, etc. Smallest increment used is 0.25)

HRS OTHER: Number of Hours Worked on Project (less ES hours)
(Examples: 1 hour is entered as 1; 1.50 hours is entered as 1.5; 1.25 hours is entered as 1.25, etc. Smallest increment used is 0.25)

APPL: Type of Applicant
(Example: (1) Private, (2) City, (3) County, (4) State, (5) Federal) (Use Logging Codes for Region IV - Applicant)

AGENCY: Agency(s) Involved in Project
(Example: (1) FWS, (2) COE, (9) TVA, (10) FHwA, etc.)
(Use Logging Codes for Region IV - Action Agency)

INVOLVE: Type of Involvement
(Example: (C) Correspondence, (M) Meeting, (T), Telephone, (I) Investigation-Field, or (R) Report)
(Use Logging Codes for Region IV - Type of Involvement)

ACTIVITY: Type of Activity
(Example: (1) Permit & License, (2) Endangered Species, (3) PDCs, (4) Contaminants, (5) FSA/Private Lands, (6) FERC, etc.)
(Use Logging Codes for Region IV - Type of Activity)

ECO: Ecosystem Where Project is Located
(Example: for a project located in the Lower Tennessee-Cumberland Ecosystem, use Code 1)
(Use Codes on Ecosystem/Watershed List)

RIVER: River, Stream, Lake, Waterway, Canal, etc., Where Project is Located
(Example: for a project located on the Elk River in the Lower Tennessee-Cumberland Ecosystem, use Code A4)
(Use Codes on Ecosystem/Watershed List)

ACTION: Type of Action Involving the Project
(Example: (A) Technical Assistance, (B) Document Review, (C) Investigation, (E) F&W Coordination Act Response, etc.)
(Use Logging Codes for Region IV - Type of Action)

WORK: Type of Work Involved in Project
(Example: (A) Dredge/Excavation, (C) Bridge, (F) Dam, (L) Stream Modification, (M) Highway, (Y) Offshore, etc.)
(Use Logging Codes for Region IV - Type of Work)

POS 1: Endangered Species Position
(Example: (A) May Affect, (B) No Affect, (D) No Species, (F) Jeopardy, (I) None, etc.)
(Use Logging Codes for Region IV - Endangered Species Position)

POS 2: USFWS Position on Project
(Example: (H) No Action, (I) No Objection, (K) Project Denial, (O) Denial Unless, (V) None, etc.)
(Use Logging Codes for Region IV - Other Position)

PRIORITY: Priority Species Involved
(Example: (A) Migratory Birds, (B) Endangered/Threatened Species, (C) Fisheries, etc.)
(Use Logging Codes for Region IV - Priority Species Involved)

HABITAT: Type of Habitat Involved
(Example: (A) Wetland, (B) Lacustrine Wetland, (C) Upland, (D) Stream, etc.)
(Use Logging Codes for Region IV - Habitat Type Involved)

RES UNITS 1: Unit of Resources Involved
(Example: (A) Acres, (M) Miles, (F) Feet, (C) Cubic Yards, (H) Hectares) (Use Logging Codes for Region IV - Unit of Resources Involved)

AMT RES 1: Amount (#) of Resources Involved
(Example: 2 acres would be 2; 1500 feet would be 1500, etc.)

OFFSITE: Type of Offsite Habitat Involved
(Use similar information as in Habitat Type Involved)

RES UNITS 2: Unit of Resources Involved
(Use similar information as in Res Units 1)

AMT RES 2: Amount (#) of Resources Involved
(Use similar information as in Amt Res 1)

MITIGATION?:
Was Mitigation Required?
(Put Cursor on Yes Box and Click if Mitigation is Required, otherwise disregard)

MTYPE 1: Type of Mitigation Required
(Example: Creation, Restoration, Enhancement, Preservation, Destroyed)

MACRES1: Number of Acres of Mitigation Required
(Type in number of acres required)

MITLAT 1: Latitude of Mitigation Site
(in Degrees Minutes Seconds)
(Example: 36 22 18)
(Use similar information as shown in Latitude)

MITLONG 1: Longitude of Mitigation Site
(in Degrees Minutes Seconds)
(Example: 85 43 09)
(Use similar information as shown in Longitude)
(If more than one mitigation type is required, use the MTYPE 2, or MTYPE 3 or MTYPE 4 blocks to complete the information for those types of migitation)

MERIDIAN: Name of the Baseline and Meridian

SECTION: Section Number

TOWNSHIP: Township Number and Ordinal Direction (N=North, S=South)

RANGE: Range Number and Ordinal Direction (E=East, W=West)

LOCATION: Location of Project
(Example: Elk River 53.6R)
(Example: SR-76 from SR-24 to Anderson County Line)
(Example: 4735 Mount Juliet Road, Nashville)
(Enter locations such as River and River Mile; State Route or County Route, Highway, Street Number and Name, etc.)

FILING INST: Exact Location in Filing System Where Project Papers are Filed

PERMIT: Permit Issuance
(Used for Corps of Engineers Permits Only)
(Example: Issued, Denied, Withdrawn, Issued Counter to Service Recommendation, Issued with Service Recommendation, etc.).
(Click in box next to permit and select the options available)

PERMIT DATE: Date Permit Was Issued, Denied, Withdrawn, etc.

T&E SURVEY REQUESTED: T&E Species Survey Requested
(Click in box to answer Yes if species survey was requested)

T&E SPEC SURV FOR: T&E Species Survey was Requested For
(Use Region IV Species List Codes for species surveyed for)

SURVEY FOUND: T&E Species Found During Requested Survey
(Use Region IV Species List Codes for species found in the requested survey. Species found in actual survey may differ from requested species to be surveyed.)
(Example: P117, Running Buffalo Clover, was the requested species to be surveyed, but the actual survey itself identified M9 [Gray Bat], B21 [Red-cockaded Woodpecker], and P109 [Price's Potato Bean].)

T&E SPECIES: T&E Species Listed in Outgoing Correspondence
(Use Region IV Species List Codes for species listed in any outgoing correspondence)

COMMENTS: Staff Comments Section and Comments Received From Other Agencies
(Use this space to type in any miscellaneous comments made by staff biologists and any comments or recommendations issued by outside agencies such as EPA, State Fish and Wildlife Agency, etc.)

PLANNED WORK: Proposed Work or Activity Involved in the Project
(Use this space to type in the specific work of a project. For example: Proposed Maintenance Dredging, Proposed Bank Stabilization, etc.)