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Schedule of Events	Timeline
Proposal Request Memo forwarded to Field Stations	22 September 2009
CSS Proposals due in Regional Office	30 October 2009
Ranking Committee Reviews and Ranks Proposals	Second week of November
Project Selection Notification	Third week of November
Stations Submit CCS Agreements to CCS Coordinator	NLT 30 days after approval notification
Stations Submit CCS Accomplishment Report for FY 2010	At Conclusion of Project

 

After stations receive notification that their project(s) has been approved, please follow the steps outlined below:

1. Stations complete the Challenge Cost Share Agreement (CCSA) using the current template posted on this website and submit it to the CCS Coordinator within 30 days.

2. The CCS Coordinator reviews the CCSA, obtains any necessary clarification, and makes appropriate corrections in cooperation with field representatives.

3.  CCSA are forwarded to Contracting and General Services (CGS) for contractual sufficiency review and signature by the CCS Coordinator.

4. After the CGS signature is obtained, the agreement is returned to the station.  The station has 30 days to obtain the Cooperator’s signature and return the agreement to the CCS Coordinator.

5. When the agreement is received by the CCS Coordinator, it is then routed to the Assistant Regional Director (ARD), National Wildlife Refuge System, and the Regional Director (RD) for the final signature.

6. A copy of the fully signed agreement is returned to the field station.  The station is responsible for providing copies to the cooperator(s) and to appropriate field staff.

7. The field station is then authorized to obligate and/or expend the CCS funds.  This is the responsibility of the field station staff.  Money will be fund targeted to the field staff by the Regional Office.

8. After the project is completed, submit a brief accomplishment report to the CCS Coordinator.  Some things you may want to include in the report are:  Was everything accomplished as agreed upon?  If not, what was the difference and what caused this?  What were the highlights or challenges of the project?   Have the CCS funds been obligated and/or expended?  Please send any photos or examples of products produced.

Please direct any comments or questions to the CCS Coordinator at 303-236-4376
or James_Graves@fws.gov