The majority of problems occur when individuals cut and paste from past CCS agreements. This often results in errors such as conflicting dates, funding amounts not balancing, incorrectly listed cooperators, etc. Only use current forms posted on this website. Other pitfalls to avoid are listed as follows:
- DO NOT obtain signatures from the cooperator prior to the Contracting and General Services (CGS) representative signing the CCSA.
- DO NOT use old CCSA Templates.
- DO NOT change the CCSA after the CGS representative has signed it.
- DO NOT e-mail unedited versions of the CCSA to the cooperators after the CGS representative has signed it. Instead, provide a signed copy of the CCSA to the cooperator to obtain their signature and then return the document to the CCS Coordinator. The CCSA will then be forwarded to the Assistant Regional Director and the Regional Director for signatures.
- DO NOT spend or obligate any funding until a finalized CCSA is returned to the field office representative (Project Officer or Project Leader). The original copy of the finalized CCSA (“finalized” refers to all signatures provided) will be retained and filed by the CCS Program Coordinator at the Regional Office.
- DO NOT combine funds from other grants and CCS programs – use of Federal funding often conflicts.
- DO NOT sign in place of the Assistant Regional Director or the Regional Director.
- DO NOT let the CCSA expire. If the work cannot be performed or completed by the expiration date in block 11 of the CCSA, request an extension prior to the expiration date. This can be accomplished by submitting an email to the CCS Program Coordinator that explains the situation and suggest a new project completion date within a reasonable period.
Please direct any comments or questions to the CCS Coordinator at 303-236-4376
or James_Graves@fws.gov
