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Quicktime: Web-based Time and Attendance

Useful information for Timekeeper

Who do I contact to reset my password?
How do I create an amendment?
What do I do if the employee does not get paid?
What does ALC mean?
How do I look at a previous timesheet?
How do I change a default timesheet?
How do I create a Pre-Print timesheet?
What is the error "E-Pay-005 - For 5/4/9, regular hours must be 35/45, 45/35, 36/44 or 44/36?
What is the error "E-Pay-003 - Time for regular hours codes plus other hours codes that count toward tour of duty is less (or more) than tour of duty hours"?
Are the hours from a Time Off Award available to be used the same pay period they are earned?
A T&A was erroneously submitted a few pay periods after the employee terminated. How should the T&A be cancelled?

Who do I contact to reset my password?
Contact your Password Administrator or Local Administrator. Employees can find a list of Regional Payroll Coordinators on the Quicktime intranet site.

How do I create an amendment?
Log on to Quicktime in the timekeeper role; go to the Main Menu on the left and click on the arrow main menu; enter the employee’s last name and Refresh refresh; select “Create Amendments” and the pay period to be corrected. The original T&A will be displayed. Change only the data that is to be corrected, than change the Status to “Validated”. Notify the certifier that there is an amendment that needs to be reviewed and certified.

For corrections that need to be made for the pay period currently being processed (e.g., has not yet gone through the pay calculation process) and the need to be processed immediately, the amendment will need to be created by the timekeeper in Quicktime. It is then certified by the supervisor (or alternate) in Quicktime. After the supervisor has certified it, from Reports, the timekeeper or certifier should print a Statement reflecting the amendment data. The certifier will need to sign the printed copy next to CRT on the printed Statement. The physical signature is required to prevent unauthorized T&A amendments.

Fax the Statement to your NBC/payroll contact at (303) 969-7349. Since amendments will be in Quicktime and Quicktime is the official T&A record, the paper copy does not have to be maintained.

What do I do if the employee does not get paid?
If an employee is not paid and a supplemental pay check needs to be processed, the certified Statement reflecting the regular T&A data should be printed. The certifier should sign the printed copy next to his/her electronic signature on the printed Statement and the signed Statement and fax it to NBC/payroll at (303) 969-7349. The fax transmittal should document that you are requesting a supplemental check be issued.

As a reminder, when a supplemental payment is made for salary, the employee's Leave and Earning Statement (LES) for the pay period will reflect zero ($0) dollars and no leave accrual. The next pay period's LES will reflect the supplemental that was issued and add in the prior pay period's leave accrual.

What does ALC mean?
This alerts the timekeeper that leave may need to be advanced. In accordance with FWS Manual 226 FW 2 only Regional and Assistant Directors have the authority to approve advance leave.

How do I look at a previous timesheet?
After you log in as the Timekeeper go to the arrow in the top left corner of thescreen. You will get a pop-up window. Type the last name of the employee, then click on the employee’s name, then ‘OK.” Click on "Reports". then "Statement". Select the appropriate pay period for the timesheet you
want to review.

How do I change a default timesheet?
Go to the payroll screen and click on the “Load Default” icon load default icon. Make changes. Click the "Save Default Timesheet" icon save default timesheet icon. Revise the pre-print T&A if appropriate.

How do I create a Pre-Print timesheet?
On the Payroll screen, enter the basic workweek data. Click on the"Save Pre-Print Timesheet" icon save pre-print timesheet icon.A preprint of the basic work hours are required for every employee, except those with an intermittent work schedule. Be sure to update the default T&A if appropriate.

How do I change a Pre-Print timesheet?
On the Payroll screen, click on the “Load Pre-Print” icon load pre-print icon.The current pre-print information will be loaded. Make changes and then click the "Save Pre-Print Timesheet" icon.

What is the error "E-Pay-005 - For 5/4/9, regular hours must be 35/45, 45/35, 36/44 or 44/36?
You must select one of the options listed on the timesheet for the breakdown of total hours by week. REMEMBER – the work schedule in Quicktime must match the work schedule in FPPS.

What is the error "E-Pay-003 - Time for regular hours codes plus other hours codes that count toward tour of duty is less (or more) than tour of duty hours"?
The total of regular hours and leave hours entered on the timesheet do not equal the tour of duty.

Are the hours from a Time Off Award available to be used the same pay period they are earned?
No. The hours are not available until the pay period after the Time Off Award is processed by Human Resources.

A T&A was erroneously submitted a few pay periods after the employee terminated. How should the T&A be cancelled?
To cancel a T&A once it has been submitted, print a hardcopyamendment form, have it signedby the certifier, and fax it to NBC (303-969-7741). The Quicktime Help Desk advises there is no way to cancel a timesheet through Quicktime.

You can find additional information on the NBC website.