Preguntas Frecuentes - Perguntas freqüentes

Proposal Phase
If my proposal was not funded in a previous cycle, should I apply again?
My proposal was rejected last year. I would like to know why so I can write a better proposal this year.
Do you fund migratory bird inventorying?
May I send a pre-proposal?
What is the timeline for a NMBCA grant cycle?
Should I coordinate with a Migratory Bird Joint Venture?
Are colleges and universities allowed to request NMBCA funding?
Do I have to stay within the 11-page limit?
I sent the proposal one minute before the deadline, but my Internet server caused a delay and you did not receive it until 10 minutes after the deadline; will you accept it?
Can I budget intermediary bank fees into my proposal budget?
What is the Catalog of Federal Domestic Assistance (CFDA) number for NMBCA?
Do I need a DUNS number?
How do I obtain a DUNS number if my organization is within the US?
How do I obtain a DUNS number if my organization is outside the US?
Whom do I contact for further information?
Can I apply for more than one grant?
Will my proposal be shared with outside parties?

For additional information about the proposal phase, see also: Proposal Application Overview

Selection Phase
What criteria are used in selecting projects?
Who selects the projects for funding?
When will I find out whether my proposal was selected?
Are there limits to how much one organization can be awarded?
Will prior performance influence future selection?
What should I know about research and monitoring?

Administration Phase
How soon can I expect to have access to grant funds?
Will I receive funds in advance or only as reimbursements?
What are the rules for receiving an advance of funds?
What reporting requirements are there?
Do I need to submit the SF425 every quarter, even if I haven't requested any of my assistance award funds?
What should I do when my bank information changes?
Where do I find the SF 425 (Federal Financial Report Form)?
How do I complete the SF425?
When do I need to submit the SF 425(Federal Financial Report Form)?
Are there special rules for land acquisition (purchase or easement) outside the USA?

Proposal Phase

If my proposal was not funded in a previous cycle, should I apply again?
The NMBCA is a very competitive program and good proposals are turned down every year, unfortunately we cannot fund all of the projects that are proposing high priority conservation activities to help Neotropical migratory birds.  We strongly encourage applicants to resubmit proposals in the subsequent year.  We will try to provide useful feedback to all who request it.

My proposal was rejected last year. I would like to know why so I can write a better proposal this year.
If your proposal is turned down for funding, we offer you the opportunity to request feedback on your proposal after the selection period has ended (usually in April-May).  Please request this feedback as soon as possible so that we have time to provide it to you.  We may not be able to respond to requests of this nature longer than 2 months after the review period has ended.

Do you fund Neotropical migratory bird inventorying?
While Neotropical migratory bird inventorying is an eligible activity, it is generally not a high priority activity unless it is clearly linked to future beneficial conservation actions for Neotropical migratory birds. You must be able to answer the questions: Will we be better able to conserve the habitat by knowing the Neotropical migratory birds are present and how will we better conserve the habitat as a result of the inventory? In other words, adding inventorying for Neotropical migratory birds to a community development project does not make a competitive NMBCA proposal. However if there is a clear lack of scientific information about the presence of a Neotropical migratory bird species in a particular highly threatened habitat, a project designed to provide this information might be more competitive, especially if there is reason to believe Neotropical migratory birds might be present (i.e. anecdotal evidence or presence of species in similar habitats in other countries).

May I send a pre-proposal?
Yes, applicants are encouraged, but not required, to send a pre-proposal (no more than 1 page in length) to neotropical@fws.gov for review at least three months prior to the deadline.

What is the timeline for a NMBCA grant cycle?
Typically, proposal instructions are posted on 1 July, proposals must be submitted by 30 November, selections are announced on Migratory Bird Day (the second Saturday in May), and grant awards are made within 90 days of the announcement (if the applicant has submitted all required paperwork).

Should I coordinate with a Migratory Bird Joint Venture?
For projects with activities in the USA, we strongly encourage applicants who are developing a proposal to contact the Migratory Bird Joint Ventures (JV) where the activities are taking place. Proposals that show coordination with a JV will be more competitive. Check this link to find the JV that is in charge of your area.

Are colleges and universities allowed to request NMBCA funding?
Yes.

Do I have to stay within the 11-page limit?
Yes. Proposals exceeding the page limit are ineligible. Partner contributions statements accompanying your proposal do not count towards this page limit.  Otherwise, annexes or appendices are not accepted. You should include all the information to explain your proposal within the 11-page limit. (For applicants from the USA only: the SF 424 and 424B/D do not count toward the 11-page limit.)

I sent the proposal one minute before the deadline, but my Internet server caused a delay and you did not receive it until 10 minutes after the deadline; will you accept it?
No. To be fair to everyone, we will strictly adhere to the receipt deadline. Therefore we discourage applicants from submitting applications less than an hour before the deadline. If you are submitting from a location that might lose Internet access, we encourage you to submit at least 24 hours before the deadline to ensure that your application arrives in time.

Can I budget intermediary bank fees into my proposal budget?
Award recipients using banks in the United States of America will not be subject to intermediary fees. However recipients who use an intermediary bank in the U.S. to transfer funds to a destination bank in their country may be subject to intermediary bank fees. The recipient should contact their local bank and the intermediary bank they plan to use to determine what type of fees there may be in order to account for those costs within the proposal budget. The fees range from flat fees to percentages of the amount of the transaction. These fees are allowable costs for reimbursement with NMBCA funds, but should be kept to a minimum. Recipients can avoid these fees and processing delays by using a United States of America bank.

What is the Catalog of Federal Domestic Assistance (CFDA) number for NMBCA?
The CFDA number for NMBCA is 15.635.

Do I need a DUNS number?
Yes, you must have a DUNS number if your proposal is selected; it will not be approved without it. It takes several weeks to set this up; you should begin the process before you submit your proposal.

How do I obtain a DUNS number if my organization is within the US?
Go to the Dun & Bradstreet web site at http://www.dnb.com/us/ or call them at 1-888-814-1435.

How do I obtain a DUNS number if my organization is outside the US?
Go to the Dun & Bradstreet (D&B) web site at http://www.dnbla.com/esp_default.asp. Or call them at their main telephone numbers for international questions 800-932-0025 or 800-333-0505. In addition, you may try the following: D&B Office in Florida 954-472-0732 (covers Latin America, Bolivia, Columbia, Costa Rica, Guatemala, Panama, and Paraguay); Brazil Office (55) 11 38-88-6800.

Whom do I contact for further information?
Contact information is available on the Contacts page.
Hablamos español. Falamos português. Wir sprechen Deutsch. On lit de francais.

Can I apply for more than one grant?
Yes, a single organization can apply for more than one grant.  However to distribute funding to a wider variety of quality Neotropical migratory bird projects throughout the hemisphere: 1) we will not fund multiple projects of 1 or more organizations proposing to accomplish more or less the same objectives (via duplicative activities/strategies) in any given geographic area in a single cycle, and 2) while overall program funding remains under $5 Million, we will not fund a single organization for more than $500,000 for Latin American/shared country projects and $250K for US or Canada only projects in any given year. A single organization is defined by project officer, office location, or country of operation.

Will my proposal be shared with outside parties?
We may share proposals with outside parties for their professional input during our review, as examples of the work funded by our program, to improve coordination of conservation activities in a region (for example we will share proposals in the US with the appropriate Migratory Bird Joint Venture), and to promote the program.  Please do not include Social Security numbers; personal names, addresses or phone numbers (other than that of the applicant); or any other personal or sensitive information in your proposal. Should you not want your proposal shared for these reasons, please let us know.

Selection Phase

What criteria are used in selecting projects?

1. Does the project address Neotropical migratory birds identified as a conservation priority by a government agency or conservation initiative? Example: Two of the Neotropical migratory bird species that are the focus of project activities are 2008 Birds of Conservation Concern (a publication of the U.S. Fish and Wildlife Service).
2. Is the project located in important breeding and non-breeding areas for Neotropical migratory birds? Example: Area 1 in this project is located in an Important Bird Area and is a Western Hemisphere Shorebird Reserve Network Site.
3. Are the natural resources (i.e. habitat or species) in the project area under threat (factors with a negative impact)? Example: Timber is being harvested in an unsustainable manner in the project area, reducing its value to Neotropical migratory birds. Which of these threats are you trying to address, in order of importance, and how?
4. What is the conservation value of the project to Neotropical migratory birds? When the project is completed, how will the birds benefit? What would be the consequences if this project is not funded? More competitive proposals usually focus on on-the-ground activities. Example: Residents of communities near Neotropical migratory birds' habitats are informed about the value of the birds, and take actions to conserve them.
5. How will conservation activities continue after the project has been completed? How will your project be supported after this funding has ended? Will it require funding from NMBCA in the future to succeed? Example: After land acquisition, Neotropical migrant habitat will be managed for conservation as part of a private reserve network that has a dedicated endowment fund for management.
6. Does the project satisfy other important national or local objectives, in addition to Neotropical migratory bird conservation? Example: biodiversity conservation.
7. Does the proposal represent a partnership or is it coordinated among public, private and/or other organizations? Example: The project activities will contribute to the restoration objective of the Prairie Pothole Joint Venture Implementation Plan.
8. Is the project coordinated with an international bird conservation plan? Example: Significant populations of ten species on the Partners in Flight Watch List occur on the project site and will benefit from project activities.
9. Is the proposal well written, with clear objectives? Is the project designed well? Are there clear and measurable indicators of success for each objective? Are the expected outcomes for the species and habitat clearly identified, linked to the objectives, and measurable? Does the proposal follow the correct format?
10. Is the budget accurate, with reasonable requests for overhead and personnel? Does the project provide good benefits for the costs? Example: The budget table clearly lays out budget items and costs (for both grant and match funds) in enough detail and with enough explanation to determine what actions are being taken to achieve the project goals and whether they are reasonably priced.
11. Does this project address an immediate conservation challenge by reducing the effects of a predicted or current climate change impact on a highly vulnerable species or habitat? If your proposal addresses climate change impacts on Neotropical migratory birds, please provide citations for the research guiding your proposed conservation actions.

Who selects the projects for funding?
The Director of the U.S. Fish and Wildlife Service selects the projects.

When will I find out whether my proposal was selected?
Selected projects are typically announced on Migratory Bird Day (the second Saturday in May).

Are there limits to how much one organization can be awarded?
Yes, there are limits to how much one organization can be awarded. In order to distribute funding to a wider variety of quality Neotropical migratory bird projects throughout the hemisphere: 1) we will not fund multiple projects of 1 or more organizations proposing to accomplish more or less the same objectives (via duplicative activities/strategies) in any given geographic area in a single cycle, and 2) while overall program funding remains under $5 Million, we will not fund a single organization for more than $500,000 for Latin American/shared country projects and $250K for US or Canada only projects in any given year. A single organization is defined by project officer, office location, or country of operation.

Will prior performance influence future selection?
Yes, during the selection phase reviewers will take into consideration an applicant’s prior performance in past and current projects on-going with the US Fish and Wildlife Service. On-time submission of all required reports and documentation is an important performance component.

What should I know about research and monitoring?
Research and monitoring will be more competitive if it is inexpensive and is tied to adaptive management, unless it is a very pointed specific issue such as testing a new technology.  For research, more competitive questions will seek to answer significant conservation unknowns, for instance what are the limiting factors for a species of Neotropical migratory bird? We recommend that you consult the following resources for developing or improving monitoring projects (Opportunities for Improving Avian Monitoring: US NABCI and The Northeast Bird Monitoring Handbook: Ten Steps to Successful Bird Conservation through Improved Monitoring).

Administration Phase

How soon can I expect to have access to grant funds?
Once you receive your assistance award (the official grant award documentation), within 90 days of the grant announcement if the applicant has submitted all required documentation (usually in June or July), you can access your funds immediately.

Will I receive funds in advance or only as reimbursements?
You will be asked to choose whether you would like to receive advance payments. If you do, you will be required to submit quarterly financial reports (SF425) every quarter, and there are additional requirements if you choose advance payments; please refer to the grant guidelines; see below.

What are the rules for receiving an advance of funds?
You may request advances only if you choose the advance payment option before your assistance award is completed. The request for an advance must be limited to the minimum actual cash amount needed and be timed for immediate disbursement. A good guideline is to request funds no more than three days prior to the actual disbursement date. You must disburse the funds within 7 days (if over $10,000) or within 30 days (if under $10,000). Generally, advances must be maintained in interest bearing accounts. Recipients will incur an interest liability to the Federal government if this regulation is not followed.

What reporting requirements are there?
At a minimum, each grant recipient is required to submit annual and final reports, including annual and final financial reports (Standard Form 425), that describe in detail the success of meeting objectives as stated in the proposal and that explain any differences between the proposed activities and the actual achievements. Grantees who choose to receive payment advances must also submit quarterly financial reports (SF425). Additional requirements may apply to specific projects.

Do I need to submit the SF425 ever quarter, even if I haven't requested any of my assistance award funds?
Yes. The SF425 provides disbursement and financial accountability data to the awarding agency. It is a cash report and provides useful information even if submitted as a zero report.

What should I do when my bank information changes?
You should contact your Project Officer at:

U.S. Fish and Wildlife Service
Division of Bird Habitat Conservation
4401 North Fairfax Drive
Mailstop MBSP 4075
Arlington, Virginia USA 22203

Where do I find the SF-425 (Federal Financial Report Form)?
To download the SF-425 Federal Financial Report as an Adobe Reader, go to http://www.whitehouse.gov/sites/default/files/omb/assets/grants_forms/SF-425.pdf. Please print it out, complete it (do not forget your signature and the date), and mail the original or a scanned copy as an e-mail attachment.

How do I complete the SF425?
You can download the instructions from the following link: SF425 Instructions. Do not report multiple awards on one form. (Although the SF-425 can accommodate reporting on multiple awards, we will only accept SF-425 Financial Reports for a single grant.) Please complete items 1 – 9 on the form, then lines 10 d – k, skipping lines 10 a – c. If you have earned any income because of project activity (lease income on grant or match tracts, for example), enter that information on lines 10 l – o. Line 10i should be the entire match amount committed, as it appears in box 13 of your Assistance Award. Line 10j should be the match funds already expended. If your organization has a NICRA (“negotiated indirect cost rate”) and indirect costs were included in your proposal budget, complete line 11. Certify the form by filling out section 13, and mail the form with the original signature to your grant officer at USFWS-DBHC, 4401 N Fairfax Dr., MBSP-4075, Arlington VA 22203, USA or scan it and send it as an email attachment.

When do I need to submit the SF 425 (Federal Financial Report Form)?
All recipients must submit a SF 425 (which has replaced the SF-269 Financial Report) with each annual and final report. You must submit the SF 425 with each annual and final report no later than 90 days after the anniversary of the approving signature on your Assistance Award. (Please disregard instructions to the contrary, Reporting Requirements #1 in the SF 425 Instructions).

Are there special rules for land acquisition (purchase or easements) outside of the USA?
If your project will acquire land or easements outside the USA with Federal (U.S.) funds, the title holder or easement holder must be an in-country organization and you must clearly state this in your proposal by identifying the future title holder. You will also need to provide proof (e.g., correspondence in the form of an email or letter) that you have communicated your intention to acquire land during this project to the appropriate government agency in the country. At the end of the project, you will need to submit copies of legal and other documentation (settlement statements, appraisals, deeds, maps, and GIS shape files) showing that all acquisitions were completed within the project period. You will need to submit similar documentation for land acquisitions provided as match, even if the match was donated and the acquisition occurred before the beginning of the project period.