At a Glance
Your Reporting Obligations
Since 2002, more than $50.1 million in grants.
Grants have supported 451 projects in 36 countries.
Partners have contributed an additional $190.6 million.
More than 3.7 million acres of habitat affected.
Additional requirements may apply to specific projects; please contact your Grant Officer if you are not sure what additional documentation is needed.
You must demonstrate that you accomplished everything you proposed to do, with both match and grant funds, whether in kind or cash.
We will check that you did not make any major budget or scope changes (unless you obtained prior approval, which you should state in your report).
Extensive reports are not necessary if project activities were fully completed; when appropriate, a note stating that "this activity was accomplished 100%" could be sufficient.. Attach documentation of all outputs and products.
On-time submission of all required reports and documentation is an important performance component. NMBCA proposal reviewers will take into consideration an applicant’s prior performance in past and current projects.
To determine when your annual (interim) and final reports are due, check your grant award and cover letter ("Notice of Award").
Each annual and final report must include the following (details on each item are described below):
A. Progress (narrative) report
Special obligations if you acquired land or easements:
B. Budget-Expenditure comparison
C. SF-425 Federal Financial Report (FFR):
If you chose the option to receive advance payment of Federal funds, you must submit quarterly financial reports on the SF-425 (Federal Financial Report) form during the entire project period, even if you do not exercise this option and even if you have not expended any grant funds during that quarter. Federal Cash Transactions must be reported quarterly and e-mailed to your grant officer. You must use a separate SF-425 form for each grant, but provide different information on it for annual and quarterly reports. To submit a quarterly report, fill out sections 1-9 on the SF-425, then section 10 a-c, and certify in section 13. If you have any grant funds you have drawn down but not expended, explain how long you have had the funds on hand and why in section 12. Quarterly financial reports are due on the following dates:
Recipients of awards that include any funds obligated after January 2012 are required--under the Federal Funding Accountability and Transparency Act (FFATA)--to report executive compensation and subaward information. Information must be reported via the FFATA Subaward Reporting System at www.fsrs.gov. The information you enter into that system is subsequently published on www.usaspending.gov. More information is available at www.usaspending.gov/sub-award-documents.
You must report on qualifying subawards by the end of the month following the month in which the subaward was issued. Recipients must report the following information:
In addition, recipients must report the following information related to each subaward if the Federal award amount is equal to or over $25,000 at any time during the project period:
Recipients must report executive compensation and subaward information by the end of the month after the subaward was made. For example, if a subaward was made on December 18, the information must be entered by January 31.
We encourage you to add, as an annex to your final report, a “story” that tells about the achievements that resulted from your actions, and what that means for birds and people. You should describe the threats that the birds are facing and the species and habitats that benefited from your work. Back up your story with statistics and anecdotes. Quantitative data like the number of acres protected or number of students reached through environmental education are important, but qualitative examples resonate even more. Use stories from the local people or from your own staff about something uplifting they accomplished, even if it was just one nest or bird saved. The story should be no more than 500 words long. Our communications staff may pick up your story and share it in a Facebook post, a publication, or other venue that can reach larger audience.
Annual and Final Reports
Quarterly Financial Reports
Publicize Your Success
Projects in Your Region
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