Election of Executive Committee: At each Panel Meeting in an odd numbered year, the Panel shall elect five members and at each Panel Meeting in an even numbered year, the Panel shall elect four members to serve as the Panel's Executive Committee The Panel should seek to elect an Executive Committee that is representative of the breadth of interests on the Panel.
The term for an Executive Committee member is two years. All Voting Members shall be eligible for nomination to the Executive Committee. The Panel shall elect a new Executive Committee member whenever a sitting member resigns, is removed, or ends his or her term of service as a Panel member for any of the reasons described in
The Panel may remove an Executive Committee member by two-thirds majority vote of the Panel, provided that such action has been noticed in the draft agenda mailed to each member at least two weeks prior to the meeting at which the vote takes place. There is no limit to the number of terms that an Executive Committee member may serve.
Chair and Vice-Chair: The Executive Committee shall elect a Chair and Vice-Chair by simple majority vote at the first Executive Committee meeting following the Panel meeting at which the Executive Committee was elected, and shall elect a new Chair or Vice-Chair when a sitting Chair or Vice-Chair resigns or is removed. A Chair or Vice-Chair shall serve until
- the next election of a Chair or Vice-Chair,
- the next election of an Executive Committee,
- he or she resigns, or
- he or she is removed.
The Vice-Chair shall perform the duties of the Chair in the Chair's absence. A Chair or Vice-Chair may be removed by two-thirds
vote of the entire executive Committee. There is no limit to the number of terms that a Chair or
Vice-Chair may serve.
Executive Committee Activities: Executive Committee members or the Panel Coordinator shall provide regular reports on meetings and other activities that they attend as a representative of the Panel to the Executive Committee. A summary will be recorded in the Executive Committee meeting minutes and be made available to the entire membership. It is the duty of the Executive Committee to ensure, to the extent possible, that the purposes and procedures of the Panel, as defined in statute and in these bylaws, are carried out. Executive Committee members may not represent individual or member entity positions as those of the Panel without prior Panel approval.
Executive Committee Meetings: The Executive Committee may meet in person or by conference call. It shall be the responsibility of the Panel coordinator to notify all members of the Executive Committee of the time and place of a meeting at least one week in advance by mail or email. The Panel Coordinator shall be an ex-officio member of the Executive Committee and shall not vote. The Executive Committee may invite others to participate in meetings as needed.
Decisions by Executive Committee: The necessary quorum for making decisions is five of
the elected, voting members. The Executive Committee shall make decisions by simple majority
vote. The Executive Committee may decide on procedural or operational questions as needed,
and on questions referred by the Panel. All questions decided by the Executive Committee
shall be submitted to the next Panel meeting for ratification by a simple majority vote; if a quorum is not present, the questions shall be resubmitted to the following Panel meetings until a quorum is present. Any Executive Committee decision which fails ratification by a Panel meeting at which a quorum is present shall thenceforth be void.