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Process 3: Serve People

Provide Opportunities for Recreation and Community Partnerships

4A: Provide and Manage Opportunities for Quality Fish and Wildlife Dependent Recreation

Work Activity Description:

  • Provide opportunities for hunting, fishing, environmental education, wildlife observations or photography, and interpretation; plan and develop programs
  • Administer refuge fee program, collect and account for fees; issue and administer concessions; operate visitor centers; provide public access; assess and review visitor service programs
  • Propagate, culture, and distribute fish. Feed fish; manage noncaptive and captive brood stock; produce fertilized eggs; produce juvenile fish; conduct fry/fish disease treatment; monitor and inventory; treat eggs for disease; pick eggs; collect and spawn brood stock; collect eggs; conduct other disease treatments; sort, monitor and keep records for brood stock; load fish; drive trucks; release fish; acclimate; monitor; keep records; obtain transfer permits for fish; manage, monitor and manipulate water quantity and quality; collect and analyze data and produce reports; evaluate fish production programs to determine if management plan objectives are being met

Notes:

Exclusions:

  • Maintenance of visitor center buildings should be coded to 8G: Maintain Buildings

Definitions:

 

Constraints: The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

Unit of Measure:

Inputs: Fish and Wildlife Act of 1956, Refuge Recreation Act, Refuge Administration Act

Cost Drivers:

4B: Provide and Manage Opportunities for Other Public Uses

Work Activity Description: provide and manage recreational opportunities other than for priority public uses.

Notes:

Exclusions:

  • These include other recreational and other uses that are allowed, except those that require a Special Use Permit. Special Use Permits code to P4: Process Refuge Special Use Permits.

Definitions:

 

Constraints: The cost of this activity makes up 1% or more of the appropriate process cost

Unit of Measure:

Inputs: Refuge Improvement Act of 1997

Cost Drivers:

4C: Develop Visitor Services Plan

Work Activity Description: this includes activities related to developing a Visitor Services Plan (VSP) for a unit of the National Wildlife Refuge System, which is usually a step-down management plan of the refuge's CCP and is the overarching document for providing visitor services in the Refuge System. These plans provide an integrated analysis of all applicable aspects of visitor service programs on a refuge.

Notes:

  • When a refuge develops a VSP, we incorporate existing refuge hunting and fishing plans and any other visitor services plans into the VSP. The VSP must provide documentation of the wildlife-dependent recreation allowed on a refuge, including the relationship of wildlife-dependent recreation to refuge purpose(s), goals, objectives, and the Refuge System mission.

Exclusions:

Definitions:

 

Constraints:

Unit of Measure:

Inputs:

Cost Drivers:

4D: Process Litigation for Recreation

Work Activity Description: this activity covers any and all work associated with administrative or judicial litigation related to the end outcome goals for Recreation, including litigation support provided by the bureaus and offices, legal representation provided by the Office of the Solicitor, and adjudications provided by the Office of Hearings and Appeals.

Notes:

  • Include litigation involving special recreation permits and recreation use permits. Work activities include the following when done in the context of litigation: reviewing case files and pleadings; factual investigations and legal research; preparing legal documents, testimony, and exhibits; responding to discovery requests; participating in direct negotiations or other ADR; participating in or conducting hearings (including related travel and court reporting costs); and preparing or reviewing judicial orders and decisions.
  • For cases where the bureau or office is responding to litigation filed by others, time should be charged to this activity once a complaint, notice of appeal, or other initiating document has been filed with the administrative or judicial tribunal. For cases where the bureau or office is initiating litigation against others, time should be charged to this activity once any preliminary review has been completed and a decision has been made by government attorneys (Solicitor's Office or Department of Justice) to initiate litigation.

Exclusions:

  • personnel-related litigation.

Definitions:

  • Litigation is the formal process in a court or administrative agency in which legal rights and obligations are contested by the parties and decided by a judge.

 

 

Constraints: DOI Requirement

Unit of Measure:

Inputs:

Cost Drivers:

Communicate with Stakeholders, and Inform and Educate Others

5A: Conduct External Relations - Media, Congressional, and Other

Work Activity Description:

  • Distribute news advisories, news releases and other information to the media and other external audiences such as Congressional Offices, local elected officials, and others
  • Coordinate and undertake media interviews
  • Coordinate and/or participate in briefings for Congressional offices and/or other external entities or individuals
  • Coordinate and/or prepare correspondence (including controlled correspondence) for Congressional offices or other external entities or individuals
  • Track and evaluate news coverage
  • Develop relationships with, and provide background information to the media Congressional offices and other external entities or individuals
  • Respond to media, Congressional or other external information requests; provide any relevant proactive background information to media, Congressional offices and other external entities or individuals
  • Develop outreach material, such as speeches, news releases, questions and answers, contact matrix, briefing papers, audiovisuals, artwork, photos
  • Conduct special events
  • Develop graphic displays and exhibits using digital spatial data to provide communication to an external audience
  • Coordinate and/or prepare for Congressional or other hearings, including development of testimony and information for the record
  • Track and provide to Service management and employees, information and analysis of legislative affairs
  • Provide to Service management and employees information and analysis of other external relations activities
  • Respond to public inquiries

Notes:

Exclusions:

  • Tribal relations should be reported under 5E Consult and Coordinate with Native American Tribes.
  • Educational and interpretive information activities should be reported under 5B Develop and Provide Information and Educational Materials and Activities

Definitions:

 

Constraints:

Unit of Measure:

Inputs:

Cost Drivers:

5B: Develop and Provide Information and Educational Materials and Activities

Work Activity Description:

  • Develop information, educational and interpretive materials and conduct educational and interpretive activities, such as those for Shorebird Sister Schools, Jr. Duck Stamp, International Migratory Bird Day, National Wildlife Refuge Week, Earth Stewards, workshops and seminars, environmental education programming, distance learning and Elderhostel programs
  • Plan and provide education programs reflective of Service resource priorities and tailored to local education needs
  • Operate the Duck Stamp Office; perform Duck Stamp activities
  • Manage, develop and/or coordinate Website activities and Website information and materials; design and maintain website; provide content; maintain Service forms on website
  • Develop educational and interpretive graphic displays, audiovisual products,and exhibits including thoseusing digital spatial data to provide communication to a general audience
  • Provide interpretive presentations
  • Develop publications, exhibits and public displays for on-site and off-site use;
  • Provide off-site visitor services
  • Manage special projects
  • Create newsletters, brochures and other publications
  • Oversee digital image and publications libraries
  • Provide conservation education programs for national youth groups, including 4-H, Girl Scouts, and Boy Scouts of America
  • Plan, design, develop, implement and evaluate educational training courses; National Extension Program
  • Promote local and regional conservation awareness
  • Communicate and exchange information among communities, institutions and countries

Notes:

Exclusions:

  • This excludes targeted communication with media, Congressional offices, and other external entities and individuals which is covered under 5A: External Relations: Media, Congressional, and Other.
  • This also excludes tribal relations, covered under 5E: Consult and Coordinate with Native American Tribes

Definitions:

 

Constraints: The cost of this activity makes up 1% or more of the appropriate process cost

Unit of Measure:

Inputs:

Cost Drivers:

5C: Manage Volunteers and Community Partnerships

Work Activity Description: recruit, train, supervise, and manage volunteers and volunteer programs; administer the Youth Conservation Corps; develop community partnerships, particularly through Friends Organizations; administer agreements with cooperating association.

Notes:

Exclusions:

Definitions:

 

Constraints:

Unit of Measure:

Inputs: Fish and Wildlife Act of 1956 (16 U.S.C. 742), as amended by the Fish and Wildlife Improvement Act of 1978 (Pub. L. 95616) and the National Wildlife Refuge System Volunteer and Community Partnership Enhancement Act of 1998 (Pub. L. 1Ø5242)

Cost Drivers:

5D: Develop and Manage Partnerships

Work Activity Description:

  • Identify partners; build coalitions; provide information exchange and point of contact role; develop partnership tools; provide partnership benefits reports; support cost share funding;
  • Coordinate local and international conservation partnerships;
  • Organize and conduct conservation forums and other partnership conferences and meetings;
  • Develop memoranda of understandings, memorandum of agreements and other agreements;
  • Coordinate service support for sport fishing and boating partnership council;
  • Manage costs associated with facilitating partnerships using the refuge challenge costs share and cooperative conservation initiative programs;
  • Coordinate the acquisition and management of the national wildlife refuge system with state fish and wildlife agencies
  • With regard to migratory birds, includes tasks and expenditures related to:
    • (1) coordination and interaction with the Flyway Councils and Dove Management Units (e.g., preparation for and attendance at Flyway Council meetings), including international activities related to other flyways outside North America;
    • (2) expanding knowledge and understanding of migratory birds and Service activities that promote migratory bird conservation (e.g., Federal Duck Stamp and Jr. Duck Stamp Programs, International Migratory Bird Day, etc.);
    • (3) and providing advice and scientific support to FWS offices, outside partners, the media, and the public, usually in an effort to further their effectiveness in accomplishing bird conservation, to include such activities as developing and participating in technical workshops, providing input on State Comprehensive Wildlife Conservation Strategies, National Forest Plans, DOD Natural Resource Plans, and developing or disseminating guidelines on avian monitoring and Best Management Practices.

Notes:

  • Includes developing hunting frameworks in cooperation with states, flyways and other countries, such as Canada and Mexico.

Exclusions:

  • Excludes tribal relations, covered under 5E: Consult and Coordinate with Native American Tribes

Definitions:

 

 

Constraints: The cost of this activity makes up 1% or more of the appropriate process cost

Unit of Measure:

Inputs:

Cost Drivers:

5E: Consult and Coordinate with Native American Tribes

Work Activity Description:

  • Undertake activities in support of the Service's Native American Policy (and in the spirit of Executive Order 13175) to help accomplish the Service's mission and to concurrently participate in fulfilling the Federal government's and the Department of the Interior's trust responsibilities to assist Native Americans in protecting, conserving, and utilizing their reserved, treaty guaranteed, or statutorily identified trust assets
  • Honor tribal treaty and other rights, interact with tribes on a government-to-government basis, and conduct programs and actions in a manner which protects tribal trust resources, including fish and wildlife resources and their associated habitat
  • Develop plans for treaty tribes - includes both Species Management Plans and Wildlife Inventory and Monitoring Plans; Planning includes the work leading to the development and implementation of goals, objectives, operational strategies, and progress evaluation species-specific management plans, harvest plans, captive propagation management plans, fishery management plans, restoration plans for depleted native species, and marine mammal conservation plans
  • Provide timely and adequate communication (whenever possible before public comment periods) and cooperation to tribes
  • In cooperation with or directly for Tribes, propagate, culture, and distribute fish and other aquatic species. Feed fish; manage non-captive and captive brood stock:; produce fertilized eggs; produce juvenile fish; rear other aquatic species; treat fry/fish disease; remove mortalities; monitor and inventory; treat eggs for disease; pick eggs; spawn adults; collect brood stock; collect eggs; fertilize eggs; treat for disease; sort and monitor brood stock; spawn non-captive brood stock; participate in and assist with genetic characterization of brood stock; drive trucks; load fish; release fish; acclimate; obtain transfer permits for other aquatic species and fish; manage, monitor and manipulate water quantity and quality; collect and analyze data and produce reports; evaluate fish production programs to determine if management plan objectives are being met
  • Provide fish and wildlife management expertise, training and assistance to Tribal staff, as needed and requested
  • Respect and utilize the traditional knowledge, experience, and perspectives of Native Americans in Service decision making and management of fish and wildlife resources monitor aquatic species, including resident/interjurisdictional aquatic species, native aquatic species, and non-native aquatic species; mark and tag aquatic species; perform aquatic species population surveys; monitor harvest; conduct genetic monitoring; assess aquatic species survival; analyze ecological interactions; plan and design fisheries assessments; evaluate fish distribution programs and tagging studies to determine if management plan objectives are being met; study proposals; read peer review publications related to formulation of specific survey design, implementation, data analysis, etc.; develop technical publications; develop proposals; secure partners, funding and permits; conduct field work and analyses; regional research coordination; conduct literature reviews; respond to marine mammal and fish strandings; create, develop, or collect digital spatial data; compile, analyze, and report digital spatial data; update and maintain spatial database.
  • Develop and maintain good working relationships and mutual partnerships with Native American governments and staff
  • Work closely with our Native American partners to further the well-being of tribes and the long-term health of our shared natural resources
  • Consult and coordinate with Native American tribes on cultural issues, place/people names and language issues while designing Service products and publication
  • Assist tribes in providing opportunities for hunting, fishing, environmental education, wildlife observations or photography, and interpretation; plan and develop programs
  • Manage the National Eagle Repository and other programs that provide culturally important animals and animal parts to Tribes

Notes:

  • Includes all direct fisheries support for tribes.
  • Exclusions:

    Definitions:

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

    Cost Drivers:

    Provide Security and Crime Prevention for Off-Service Lands

    6A: Provide Emergency Response and Public Safety Operations

    Work Activity Description: conduct emergency security assignments; prepare operational plans; execute operational plans and logistics; assess, prepare, maintain and utilize specialized equipment; prepare reports; gather intelligence; identify threats; make arrests or detain suspects

    Notes:

    • This activity also captures other emergency response and public safety operational costs that are not normally part of FWS's mission.  Such costs might include feeding/housing evacuees and Red Cross volunteers, laundry services, transportation of refugees,   search and rescue/recovery, etc.

    Exclusions:

    Definitions:

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs: May require United States Marshals Deputization

    Cost Drivers:

    6B: Conduct Security Activities

    Work Activity Description: provide assistance to other federal, state, local and foreign organizations for off-Service lands; prepare enforcement plans; participate in joint task forces such as HIDA, United States Attorneys Environmental Crimes Task Forces, and Counter Terrorism; execute enforcement plans; identify violations or compliance; collect, store and maintain seized items; prepare reports; send employees on detail to protect Service and other Department of Interior icons, such as Mount Rushmore, dam protection, special events security and other monuments

    Notes:

    Exclusions:

    Definitions:

     

    Constraints:DOI Requirement; The costs associated with this activity make up a significant portion of one CSF

    Unit of Measure:

    Inputs: May require United States Marshals Deputization

    Cost Drivers:

    Process 4: Administer Grants

    7A: Administer Endangered Species Act Grants

    Work Activity Description: process and improve Endangered Species Act grant applications for non-Federal parties; develop new grant programs; develop and execute grant and administration budgets; provide technical assistance for grant proposal preparation; evaluate grant proposals; make funding recommendations for competitive grants; process grant for pre-award; monitor and evaluate pre-award grants both programmatically and for each specific grant; award assistance agreements; maintain Federal Assistance Information Management System for financial management; monitor existing grants both programmatically and financially; close out grants; audit grants; review project reports and provide updates to Regional Office and Washington Office; support review groups; develop cooperative agreements; maintain spatial relational databases; identify Catalog of Federal Domestic Assistance code for each grant; review documents for compliance; track grants, electronically report grants

    Notes:

    • Cooperative Endangered Species Conservation Fund [Section 6 of Endangered Species Act] Grants, and Private Stewardship Grants

    Exclusions:

    Definitions:

     

     

    The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    7B: Administer Federal Assistance Grants

    Work Activity Description: develop new grant programs; develop and execute grant and grant administration budgets; provide technical assistance for grant proposal preparation; process grant proposals for pre-award review, evaluation, and other pre-award activities (including regulatory compliance); close out grants; develop grant policies and regulations; assure compliance with applicable laws and regulations (post award); make funding recommendations for competitive grants; maintain Federal Assistance Information Management System for financial and program management; maintain spatial and relational databases develop and implement contracts and other procurement actions; provide travel and other administrative support

    Notes:

    • Includes Wildlife Restoration grants, Multistate grants, Boating Infrastructure grants, Landowner Incentive Program grants to States and Territories (as described in the program legislation), state grants under the State and Tribal Wildlife Program grants, Hunter Education grants, Wildlife Conservation and Restoration Program grants, National Coastal Wetlands Conservation grants, Clean Vessel Act grants, Partnerships for Wildlife grants, and Sport Fish Restoration grants.
    • Also includes entering, retrieving, and reporting financial data for grants in FAIMS/FBMS; and entering, retrieving, and reporting on grant status and accomplishments data in FAIMS/FBMS.

    Exclusions:

    • Excludes the administration of grants that can be charged under activities 7A: Administer Endangered Species Act Grants, 7C: Administer Migratory Bird and Joint Venture Grants and 7D: Administer Multinational Species Conservation Fund Grants
    • Does not include tasks related to monitoring and evaluating open (awarded) grants both programmatically and for specific grants. These should be coded to activity 7F: Monitor Grant Programs and Projects.
    • Does not include tasks related to activities and expenses related to field and desk monitoring efforts associated with State fiscal and administrative procedures. These should be coded to activity 7G: Monitor Grant Fiscal Processes.
    • Does not include tasks related to activities and expenses associated with protecting, monitoring and enforcing the Federal regulations associated with assent language or conducting audits of grants and grantees. These should be coded to activity 7H: Protect License Fees.
    • Excludes tribal grants under the State and Tribal Wildlife Grant program and the Landownder Incentive Program. Time spent on these activities should be charged to 7E: Administer Other Domestic and International Grants and Co-operative Agreements

    Definitions:

    Laws and Regulations: Pittman-Robertson Wildlife Restoration Act; Dingell-Johnson Sport Fish Restoration Act; Federal Aid to States in Fish and Wildlife Restoration -Administrative Requirements, 50 CFR Part 80; The Wildlife and Sport Fish Restoration Programs Improvement Act of 2000; Conservation of Endangered and Threatened Species of Fish, Wildlife, and Plants - Cooperation with the States, 50 CFR Part 81; Partnerships for Wildlife Act; Clean Vessel Act and 50 CFR Part 85; Boating Infrastructure Grant Program - Section 7404 of the Sport Fishing and Boating Safety Act of 1998, P.L. 106-553, Title IX; Wildlife Conservation and Restoration Program; State and Tribal Wildlife Grant Program; Landowner Incentive Program; 43 CFR Part 12; National Environmental Policy Act; Endangered Species Act; Animal Welfare Act; Farmland Protection Policy Act; National Invasive Species Act; National Historic Preservation Act; Americans with Disabilities Act; Civil Rights Act; Coast Guard Authorization Act; Transportation Equity Act for the 21 st Century; Wallop-Breaux Act; Coastal Wetlands Planning, Protection, and Restoration Act; P.L 107-63 Title I

     

    Constraints: The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs: See Laws and Regulations

    Cost Drivers:

    7C: Administer Migratory Bird Grants

    Work Activity Description: tasks related specifically to the administration and coordination of the two major national migratory bird grant programs (NAWCA and NMBCA), including develop and execute budgets: provide technical assistance for proposal preparation, process grants, monitor and evaluate post awards grants, close-outs and audits, develop partner capacity, develop and refine grant policies and regulations, assure compliance, maintain data programmatic, financial, and spatial and relational databases.

    Notes:

    • Includes North American Wetland Conservation Act and Neotropical Migratory Bird Conservation Act

    Exclusions:

    • Excludes Joint Venture Grants. Those are coded to 7E: Administer Other Domestic and International Grants and Co-operative Agreements

    Definitions:

     

    Constraints: The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

    7D: Administer Multinational Species Conservation Fund Grants

    Work Activity Description: develop new grant program; provide technical assistance for grant proposal preparation; process grant for pre-award; monitor and evaluate post award grants both programmatically and grant specific; close out grants; audit grants; develop partner capacity; develop grant policies and regulations; assure compliance with applicable laws and regulations; make funding recommendations for competitive grants; evaluate grant proposals including proposed budgets; monitor existing grants; review documents for compliance with legal or regulatory mandates; track grants; electronically report grants status or results; develop grant policies and regulations

    Notes:

    • Includes only those activities associated with administering Multinational Species Grants.
    • CFDA codes: African Elephants - CFDA Code 15.620; Asian Elephants - CFDA Code 15.621; Rhinoceros and Tiger - CFDA Code 25.619; Great Apes - CFDA Code 15.629; Marine Turtles - CFDA Code 15.645.

    Exclusions:

    • Does not include federal assistance activity funded under the general Resource Management Funds. Does not include Neotropical Migratory Bird Fund grants.

    Definitions:

     

    Constraints: The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure: # of species influenced through sustainable conservation projects funded through federal assistance awards

    Inputs: African Elephant Conservation Act, Asian Elephant Conservation Act, Rhinoceros and Tiger Conservation Act, Great Ape Conservation Act, Marine Turtle Conservation Act and related reauthorizations

    Cost Drivers:

    7E: Administer Other Domestic and International Grants and Co-operative Agreements

    Work Activity Description: develop new grant programs; develop and execute budgets; provide technical assistance for grant proposal preparation; process grant for pre-award; monitor and evaluate post award grants both programmatically and grant specific; close out grants; audit grants; develop partner capacity; develop grant policies and regulations; assure compliance with applicable laws and regulations; evaluate grant proposals; make funding recommendations for competitive grants; monitor existing grants; maintain Federal Aid Information Management System for financial management and to maintain program information; review documents for compliance; track grants; electronically report grants; administer grants, cooperative agreements, grant agreements, interagency agreements, and memorandums of understanding, and research work orders for universities, non-governmental organizations, states, and other Federal agencies

    Notes:

    • Includes: grants not included in other ABC codes such as Everglades grants for the Office of the Secretary; Challenge Cost Share grants; tribal grants under the State and Tribal Wildlife Grant program and tribal grants under the Landowner Incentive Program; Wildlife Without Borders international grants; cooperative agreements, interagency agreements, and memorandums of understanding for any program using this ABC code; and research work orders for universities, non-governmental organizations, states and other federal agencies. Also includes administration of the Brown Tree Snake grants, National Outreach and Communications Program grants, Fish Screen Program grants,
    • CFDA codes: CFDA Code 15.640, Wildlife Without Borders - Mexico; CFDA Code 15.641; CFDA Code 15.628, Multistate Conservation Grants; CFDA Code 15.638, Tribal Landowner Incentive Program; CFDA Code 15.639, Tribal Wildlife Grants; CFDA Code 15.637, Joint Venture Grants

    Exclusions:

    • Excludes the administration of grants that can be charged under other ABC grants codes: Administer Endangered Species Act Grants, Administer Federal Assistance Grants, Administer Migratory Bird Grants, and Administer Multinational Species Conservation Grants

    Definitions:

     

    Constraints: The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure: International: # of species influenced through sustainable conservation projects funded through federal assistance awards; Landowner Incentive Program: # of acres of habitat restored, enhanced, and protected under tribal LIP grants for the benefit of wildlife

    Inputs: Endangered Species Act (Section 8 applies to international); annual DOI appropriations acts containing authorization and funding for tribal grants under the State and Tribal Wildlife Grant program and the Tribal Landowner Incentive Program; Pittman-Robertson Wildlife Restoration Act, for Multistate Conservation Grants; Dingell-Johnson Sport Fish Restoration Act, for Multistate Grants

    Cost Drivers:


    7F: Monitor Grant Programs and Projects

    Work Activity Description: all activities and expenses related to field and desk monitoring efforts associated with States programs and projects. Specific examples include conducting field inspections of States Federal Assistance projects, reviewing reviews of State Hunter Education programs, site inspections, and coordination meetings associated for Federal Assistance projects.

    Notes:

    • This activity code is intended for use primarily by Division of Federal Assistance staff while conducting field and desk reviews of grantees' programs and projects.

    Exclusions:

    Definitions:

     

    Constraints:

    Unit of Measure:

    Inputs:

    Cost Drivers:

    7G: Monitor Grant Fiscal Processes

    Work Activity Description: all activities and expenses related to field and desk monitoring efforts associated with State fiscal and administrative procedures. Specific activities include audit entrance conferences, corrective action plan development and monitoring, license certification, review of State agency fiscal and administrative systems, etc.

    Notes:

    • This activity code is intended for use primarily by Division of Federal Assistance staff while conducting field and desk reviews of grantees' fiscal requirements.

    Exclusions:

    Definitions:

     

    Constraints:

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

    7H: Protect License Fees

    Work Activity Description: all activities and expenses associated with protecting, monitoring and enforcing the Federal regulations associated with assent language (50 CFR 80.3) and diversion of license fees (50 CFR 80.4).

    Notes:

    • Specific examples include responding to legislative proposals that have the potential to violate assent legislation or otherwise divert license revenues to other purposes, loss of control of property or revenue acquired or generated with fishing and hunting license revenue
    • Expenses charged to this activity code will be used in the determination of the Division of Federal Assistance's efficiency measure of federal expenditures/state fishing and hunting license fees protected
    • Activity code is expected to used primarily by Division of Federal Assistance personnel
    • Includes auditing grants and grantees, including payments for contract charges for audits conducted by the Inspector General

    Exclusions:

    Definitions:

     

    Constraints:

    Unit of Measure:

    Inputs:

    Cost Drivers:

    Process 5: Construct and Manage Facilities and Equipment

    8A: Provide Leased Space Operations and Program Management

    Work Activity Description: this work activity only includes costs associated with the lease of office and storage space through the General Service Administration (GSA) or limited commercial leases. Management of the GSA and commercially leased space program including, but not limited to: development of leased space requirements; conducting competitions, evaluation and negotiations; development of occupancy agreements; management of leased space design and construction activities; administration of leases; management of space assignments and coordination of facilities management activities with building landlord; monitoring and processing monthly leased space rental bills; management of the Service's leased space inventory and database; development of annual leased space budgets.

    Notes:

    • Costs will predominately include rental payments to GSA (including security costs for Department of Homeland Security); guard services at leased space; salaries for staff time associated with direct support of the leased space process which would include: all leased space staff in the Washington Office Contracting and Facilities Management and Regional Contracting and General Services offices; Also included would be costs for leased space management training and travel, leased space design, construction and remodeling; supplies and other operational costs directly associated with supporting the leased space function.

    Exclusions:

    • This does not include the costs associated with: the leases of land or other real property; utilities, maintenance, construction or renovation, security, and condition assessment costs for Service-owned facilities;
    • Lease of equipment or vehicles (including those leased from GSA) are also excluded.

    Definitions:

     

    Constraints: DOI Requirement. The cost of this activity makes up 1% or more of the appropriate process costs. The costs associated with this activity makes up a significant portion of one CSF

    Unit of Measure:

    Inputs: Federal Property Management Regulation, General Services Administration Regulations; Department of the Interior Manual.

    Cost Drivers:

     

    8B: Construct Buildings

    Work Activity Description:
    • This activity entails construction of new or expanded buildings (such as, but not limited to, office buildings, warehouse facilities, fire facilities, etc.) and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort needed to construct buildings.
    • These costs include material, labor, contract services; project planning (including any site reviews, clearances and permits not previously completed), surveys, design, minor construction, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits, and equipment rental.
    Notes:
    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Exclusions:

    Definitions:

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8C: Construct Roads, Bridges, Tunnels
    Work Activity Description:
    • This activity entails construction of new or expanded roads, bridges or tunnels that are not included as part of the construction of other facilities and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to construct roads, bridges or tunnels.
    • These costs include material, labor, contract services; project planning (including any site reviews, clearances and permits not previously completed), surveys, design, minor construction, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:
    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8D: Construct Dams and Water Storage Facilities

    Work Activity Description:
    • This activity entails construction of new or expanded dams and water storage facilities and necessary appurtenances, and the use of a Facilities Maintenance Management Systems (FMMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to construct dams, water storage facilities and necessary appurtenances.
    • These costs include material, labor, contract services; project planning (including any site reviews, clearances and permits not previously completed), surveys, design, minor construction, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:
    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

    Constraints: DOI Requirement; The costs associated with this activity make up a significant portion of one CSF;

    The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8E: Construct Water Conveyance Facilities

    Work Activity Description:
    • This activity entails construction of new or expanded facilities (such as, but not limited to, water conveyances, water diversions, rural water projects, etc. and necessary appurtenances) and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to construct water conveyance facilities.
    • These costs include material, labor, contract services; project planning (including any site reviews, clearances and permits not previously completed), surveys, design, minor construction, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:
    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

    8F: Construct All Other Structures, Facilities and Grounds
    Work Activity Description:
    • This activity entails construction of new or expanded facilities and grounds not already covered under another, separate DOI work activity, as well as landscaping and necessary appurtenances, and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to construct other structures/non-buildings and grounds.
    • These costs include material, labor, contract services; project planning (including any site reviews, clearances and permits not previously completed), surveys, design, minor construction, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:
    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8G: Maintain Buildings
    Work Activity Description:
    • This activity entails performing maintenance or deferred maintenance on existing buildings (such as, but not limited to, office buildings, warehouse facilities, fire facilities, etc.) and the use of a Facilities Maintenance Management Systems (FMMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to maintain and repair buildings.
    • These costs include material, labor, contract services, project planning (including any site reviews, clearances and permits not previously completed), surveys, design, repair, rehabilitation, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:
    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

    Constraints: DOI Requirement; The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8H: Maintain Roads
    Work Activity Description:
    • This activity entails performing maintenance or deferred maintenance on existing roads and associated appurtenances, and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to maintain and repair roads and associated appurtenances.
    • These costs include material, labor, contract services, project planning (including any site reviews, clearances and permits not previously completed), surveys, design, repair, rehabilitation, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:
    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

    Constraints: DOI Requirement; The costs associated with this activity make up a significant portion of one CSF;

    The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8J: Maintain Bridges

    Work Activity Description:

    • This activity entails performing maintenance or deferred maintenance on existing bridges and necessary appurtenances, and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to maintain and repair bridges and necessary appurtenances.
    • These costs include material, labor, contract services, project planning (including any site reviews, clearances and permits not previously completed), surveys, design, repair, rehabilitation, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:

    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

    Constraints: DOI Requirement; The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8K: Maintain Dams and Water Storage Facilities

    Work Activity Description:

    • Includes all costs associated with performing maintenance or deferred maintenance on dams/water storage facilities and necessary appurtenances including associated fish and wildlife facilities, and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to maintain and repair dams/water storage facilities and necessary appurtenances.
    • These costs include material, labor, contract services, project planning (including any site reviews, clearances and permits not previously completed), surveys, design, repair, rehabilitation, signage, accessibility retrofits and enhancements, energy conservation, inspections and facility reviews, corrective actions in response to facility audits and equipment rental.

    Notes:

    Exclusions:

    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8L: Maintain Water Conveyance Facilities

    Work Activity Description:

    • This activity entails performing maintenance or deferred maintenance on existing facilities (such as, but not limited to, water conveyances, water diversions, rural water projects, etc. and necessary appurtenances) and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to maintain and repair water conveyance facilities.
    • These costs include material, labor, contract services, project planning (including any site reviews, clearances and permits not previously completed), surveys, design, repair, rehabilitation, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits and equipment rental.

    Exclusions:

    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

    8M: Maintain All Other Structures, Facilities and Grounds

    Work Activity Description:

    • This activity entails performing maintenance or deferred maintenance on existing facilities and grounds not already covered under another, separate DOI work activity, and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed.
    • This activity includes all types of work and effort to needed to maintain and repair these facilities and grounds.
    • These costs include material, labor, contract services, project planning (including any site reviews, clearances and permits not previously completed), surveys, design, repair, rehabilitation, signage, accessibility retrofits and enhancements, energy conservation, inspections, corrective actions in response to facility audits, and equipment rental.

    Notes:

    • Includes costs associated with performing maintenance or deferred maintenance on open areas on lands owned by the Service, and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work performed. Examples include, but are not limited to, lawns surrounding visitor centers, playing fields, and driveways.

    Exclusions:

    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

    Constraints: DOI Requirement; The costs associated with this activity make up a significant portion of one CSF;

    The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8N: Maintain Equipment

    Work Activity Description: maintain equipment such as vessels, fleet, refuge fire equipment, pumps/water control devices, tractors, airplanes, heavy equipment, and other equipment; perform maintenance and paperwork.

    Notes:

    Exclusions:

    Definitions:

     

    Constraints: DOI Requirement; The costs associated with this activity make up a significant portion of one CSF; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

    8P: Inventory DOI Facilities and Assess Facility Condition

    Work Activity Description:

    • This activity entails performing inspections to determine structural integrity and functionality of facilities, and the use of a Facilities Management Systems (FMS) to ensure that data (including costs) accurately reflects the level(s) of work to be performed.
    • These costs include material, labor, contract services, project planning (including any site reviews, clearances and permits not previously completed), surveys, design, inspections and equipment rental
    • Periodic inspection by qualified personnel to fully determine and document the condition of a facility or item of equipment and identify maintenance needs.
    • Includes all costs associated with the inventory of and investigations that evaluate the status and condition (comprehensive condition assessments) of DOI facilities requiring maintenance, through use of maintenance management systems, customer and third party identification of needs.
    • This activity includes all costs associated or related to collection, analysis, management, and distribution of data; interpretation, synthesis, transfer of knowledge, decision making, and technical assistance, and preparing national hazard-classified and other safety reports.

    Notes:

    Exclusions:

    • Do not use this code for Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) responsibilities. For activities associated with COR/COTR responsibilities use work activity 9W: Manage Purchases, Contracts and Acquisitions.

    Definitions:

     

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

    Cost Drivers:

    Process 6: Provide Management and Administrative Functions

    Provide Management and Policy Oversight

    9A: Provide Directorate Leadership and Oversight

    Work Activity Description:

    • Program leadership and oversight that cannot be attributed to more specific ABC activities.
    • This work activity is provided for use only by the Directorate, their Deputies, and their Special Assistants., whose purview over programs is global and may not be specific.

    Notes:

    Exclusions:

    • This work activity is restricted for use only by the Director, the Deputy Directors, their Special Assistants, the Regional Directors, the Assistant Directors, the Deputy Regional Directors, and the Deputy Assistant Directors.
    • When the Directorate, Deputies, and their Special Assistants are engaged for a significant period of time (4 hours or more) in an activity that can be attributed to a more specific activity (e.g., V2: Manage and Protect Wetlands) they should code to that activity instead of this one.

    Definitions:

     

    Constraints: The cost of this activity makes up 1% or more of the appropriate process costs.

    Unit of Measure:

    Inputs:

    Cost Drivers:

    9B: Conduct Policies and Directives Management

    Work Activity Description: manage regulatory process for alternative dispute results; internal controls process, such as Management Control Review, patents and inventions, and Federal Advisory Committee Act; review proposed Delegations of Authority; manage Intergovernmental Review Process; review policy proposals for other program areas and agencies; ensure adherence to Federal Accounting Regulations;

    serve as liaison with the Interior Department's Office of Regulatory Affairs, the Office of the Federal Register, and the Office of Management and Budget; oversee the Service's regulatory program to ensure compliance with Title 1 of the Code of Federal Regulations and Part 318 of the Departmental Manual; coordinate and reviews rulemaking documents, such as Federal Register notices or records of compliance for adherence to the Administrative Procedure Act, Regulatory Flexibility Act, Small Business and Regulatory Enforcement and Fairness Act, Unfunded Mandates Act, and several Executive Orders governing issuance of regulations; provide training and assistance to program offices with the preparation of regulations

    Notes:

    • Also includes development, including review and comment on, broad, non-specific regional and national policies, regulations, directives, and other forms of guidance that are very broad in scope and do not fit within the definition of any particular program activities.

    Exclusions:

    Definitions:

     

    Constraints: The cost of this activity makes up 1% or more of the appropriate process costs.

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

    Manage Human Capital

    9C: Administer Pay and Benefits

    Work Activity Description: provide guidance and assistance to management and employees regarding all work associated with the bi-weekly payroll, such as time and attendance processing, work schedules, premium pay, overtime, comp time, Sunday pay, and night pay; administer pay, leave, benefits, retirement, Employee Express and work/life programs, and workers compensation.

    Notes:

    • Includes tasks such as advising employees/management on FERS and CSRS retirement; health, life and long term care insurance, leave, pay and compensation, etc.
    • Includes preparing policy related to pay and benefits.
    • Includes resolving payroll problems and working on pay and benefits actions and issues

    Exclusions:

    • Excludes the normal bi-weekly, routine entry of T&A data by timekeepers. This task should be coded to 9X: Provide Office Support.

    Definitions:

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs: 5CFR, 29CFR

    Cost Drivers:

    9D: Administer Employee and Labor Relations

    Work Activity Description: provide guidance and assistance to management and employees regarding all work associated with ER/LR issues including grievances, disciplinary and performance-based actions, unfair labor practices and negotiations, Inspector General and other administrative investigations; process incentive awards; conduct personnel security; determine employee suitability; manage the employee assistance program, ethics program and performance management system.

    Notes:

    Exclusions:

    Definitions:

    • Employee Relations (ER) includes work:
      • involving establishing and maintaining employee/employer relationships that contribute to satisfactory productivity, motivation, morale, and discipline.
      • involving programs and activity concerning awards and other recognition.
      • providing guidance to management officials on processing of grievances and/or appeals
      • involving programs and activity to correct misconduct through discipline, and to correct other problems through non-disciplinary adverse actions.
      • involving identifying employees with drug or alcohol abuse problems and working to solve these problems.
      • involving program and activity to appraise and rate the performance and potential of employees, including new hires, managers, and supervisor probationers.
      • administering an ethics program, reviewing financial disclosure reports and other activities for conflicts of interest.
    • Labor Relations (LR) includes work:
      • involving establishing and maintaining effective relationships with labor organizations, negotiating and administering labor agreements, conferring with labor organizations on behalf of management, and providing advice and assistance to management on a variety of labor relations matters.
      • advising management on the processing of grievances under negotiated grievance procedures.
      • developing strategies and proposals for collective bargaining, negotiating agreements, obtaining concurrence of top management on positions to be taken and propriety of proposals. May include actual "at-the-table" negotiating with the team.
      • preparing for sessions before the Federal Mediation and Conciliation Service or Federal Service Impasse Panel, and defends declarations of non-negotiability. Obtains formal approval of contract.
      • providing interpretation of the intent and language of collective bargaining agreements, training management, and ensuring agreement is properly applied.
      • advising management on the full range of labor relations functions or on adverse actions, grievances, discipline, etc., when they are dealt with as an integral part of the labor relations program.

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs: 5CFR

    Cost Drivers:

     

    9E: Administer External Civil Rights

    Work Activity Description: investigate complaints of discrimination filed by public beneficiaries against recipients of Federal assistance; assist the Departmental civil rights office with fact-finding inquiries on complaints filed by the public against Service-conducted programs and activities; facilitate informal resolution of conflicts wherever possible; conduct systematic reviews of State fish and wildlife agencies and other Service recipients; conduct pattern and practice race discrimination analyses of recipient workforce where appropriate; ensure that both Service and recipient programs and activities are provided equally to persons with limited English proficiency; establish and facilitate liaisons and partnerships with minority and other multicultural groups with both the Service and recipients to help carry out civil rights mandates and to ensure that multicultural communities are involved with Federal and State conservation initiatives; ensure that environmental policies and practices of recipients do not adversely impact minority or low income communities; provide training and technical assistance to Service staff, recipient officials, public beneficiaries and other stakeholders.

    Notes:

    . This work is related to: Title VI of the Civil Rights of 1964 (Title VI); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; and Title II of the Americans with Disabilities Act of 1990 (ADA); Section 504 of the Rehabilitation Act; and 43 Code of Federal Regulations, Part 17, Subpart E.

    . Executive Order 12898 is related to Environmental Justice.

    . Executive Order 13166 is related to improving access to services for persons with limited English proficiency.

    . Includes Federally Conducted Program (FCP) activities (ensuring access to Service programs, activities and facilities). FCP activities include conducting complex Federal civil rights mandated accessibility evaluations of Service programs, activities and facilities and developing or updating all field stations and Regional Office Accessibility Transition Plans to ensure compliance with the Section 504 of the Rehabilitation Act of 1973 (as amended) and the American's with Disabilities Act of 1990.

    . Includes Environmental Justice (EJ) Program activities mandated by Executive Order 12898 "Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations." The E.O. mandates that each federal agency shall make achieving environmental justice part of its mission by identifying and addressing, as appropriate, disproportionately high and adverse human health or environmental effects of its programs, policies, and activities on minority populations and low-income populations including Native Americans.

    . Includes complying and implementing the Environmental Justice Program.

    Exclusions:

    Definitions:

    . Limited English Proficiency: Relates to improving access to services for persons with limited English proficiency (LEP).

    . Departmental Civil Rights Office: Relates to the Department of the Interior, Office for Civil Rights.

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs: Title VI of the Civil Rights of 1964 (Title VI); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; and Title II of the Americans with Disabilities Act of 1990 (ADA); Section 504 of the Rehabilitation Act; and 43 Code of Federal Regulations, Part 17, Subpart E. EO 12898; EO 13166

    Cost Drivers:

    9F: Administer Internal Civil Rights

    Work Activity Description: implement 29 C.F.R. 1614: provide pre-complaint counseling to all EEO pre-complainants, attempt resolution of the issues, conduct a limited inquiry, and create a Report of Counseling. Organize and assist with ADR activities during the pre-complaint stage, and track and monitor all data related to the pre-complaint stage. Provide direction and guidance to all customers regarding the pre-complaint stage, including managers, supervisors, employees, and representatives. At the complaint stage, accept/reject formal complaints for investigation; arrange for and oversee an investigation by a contract investigator; review the Report of Investigation; assist HR and SOL with document requests related to the hearing; track all formal complaints. Provide customer service, direction, and guidance to complainants, their representatives, SOL, HR, OCR, supervisors, and managers throughout the formal complaint process. Organize and assist with ADR activities during the formal complaint stage. Oversee settlement processes during the formal complaint stage. Complete reports and plans related to complaints activities. Develop policy and guidance in area where OCR has not.

    Notes:

    • This work is related to Title VII of the Civil Rights Act.
    • This work is related to: Title VII of the Civil Rights Act of 1964 (Title VII); the Civil Rights Act of 1991; Sections 501 and 505 of the Rehabilitation Act of 1973; the Age Discrimination in Employment Act of 1967 (ADEA); the Equal Pay Act of 1963 (EPA), and Executive Orders 11478, 12106, and 13087.
    • 29 Code of Federal Regulations Part 1614 (29 C.F.R. 1614) is the implementing regulation for Title VII, the ADEA, and the EPA.
    • Departmental Manual, 373 DM 7, provides procedures for complaints based on sexual orientation.

    Exclusions:

    Definitions:

    • 29 C.F.R. 1614: Relates to 29 Code of Federal Regulations Part 1614, the implementing regulation for Title VII, the ADEA, and the EPA.
    • Alternative Dispute Resolution (ADR): Relates to alternative methods utilized to resolve complaints in both the pre-complaint and formal process.
    • SOL: Relates to the Solicitor's Office and interface with that office that occurs during the processing of internal civil rights complaints.
    • OCR: Relates to the Department of the Interior, Office for Civil Rights and interface with the office that occurs during the processing of internal civil rights complaints.

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs: Title VII of the Civil Rights Act.

    Title VII of the Civil Rights Act of 1964 (Title VII); the Civil Rights Act of 1991; Sections 501 and 505 of the Rehabilitation Act of 1973; the Age Discrimination in Employment Act of 1967 (ADEA); the Equal Pay Act of 1963 (EPA), and Executive Orders 11478, 12106, and 13087.

    29 Code of Federal Regulations Part 1614 (29 C.F.R. 1614) is the implementing regulation for Title VII, the ADEA, and the EPA.

    Departmental Manual, 373 DM 7

    Cost Drivers:


    9G: Administer Recruitment, Staffing and Classification; and Ensure Diversity

    Work Activity Description:

    • Provide guidance and assistance to management and employees regarding all work associated with the full range of personnel actions from accessions and placements through separations;
    • Develop vacancy announcements and evaluation methods; determine job qualifications; prepare and issue certificates;
    • Interview candidates; conducting reference checks; make job offers; handle Delegated Examining Unit activities;
    • Conduct Federal Personnel/Payroll System and Conservation Applicant Referral and Evaluation System management;
    • Maintain employee records, including appointment forms, SF-5Øs, employee performance records, and medical files;
    • Conduct reductions in force, including determination of competitive areas/competitive levels; participate on panel selection for employees;
    • Increase workforce diversity; identify, target, and assist applicants; interface with universities, colleges and women, minority, and individuals with disabilities organizations; conduct student employment programs (Student Temporary Employment Program, Student Career Experience Program); provide guidance on non-traditional recruitment methods; develop policy and program guidance or direction for employment outreach and recruiting; administer the Federal Equal Opportunity Recruitment Program; develop series-specific targeted recruitment plans; prepare other related reports; manage Affirmative Employment Plans for women, minorities, individuals with disabilities, and disabled veterans; conduct analyses to identify systemic barriers; develop action items to overcome barriers; prepare workforce profiles and statistical reports; conduct special observances; conduct special emphasis educational activities to increase the cultural and historical understanding of women, minorities, individuals with disabilities, and alternative lifestyles;
    • Provide guidance and assistance to management and employees regarding all work associated with the following tasks: analyze organization structure; prepare organization charts; develop position descriptions; classify position descriptions; prepare evaluation statements; determine Fair Labor Standards Act status;
    • Manage QuickClass; obtaining position coverage under the special retirement provisions for firefighters and law enforcement officers.

    Notes:

    • This work relates to the Title VII (Section 717), the Rehabilitation Act (Section 501), and Equal Employment Opportunity Commission Management Directive 715.

    Exclusions:  

    Definitions:

    • Affirmative Employment Plans for women, minorities, individuals with disabilities: Relates to the Equal Employment Opportunity Commission (EEOC) Management Directive (MD) 715 and provides guidance on the elements contained in Title VII (Section 717) and Rehabilitation Act (Section 501).
    • Conduct special emphasis observances and educational activities: Relates to activities to increase the cultural and historical understanding of women, minorities, and individuals with disabilities in accordance with Executive Orders, Presidential Proclamations, and the Departmental policy and program committees.
    • Staffing includes:
      • job analysis, development or application of qualifications standards/rating guides, selection of appropriate staffing methods, ranking of candidates, interviewing potential employees, design and operation of merit promotion plans, RIF, transfer of function, setting rates of pay, etc.
      • use of competitive registers, noncompetitive appointments, special appointing authorities, displaced employee lists, candidates from other Federal agencies, and other sources outside of merit promotion procedures.
      • recruiting for veterans, minorities, women, handicapped, etc.
      • development and administration of rating plans, testing, and establishment of registers.
      • operation of the merit promotion program, career fields, RIF , transfer of function, priority placement programs, over seas placement program.
    • Classification includes:
      • classifying positions according to their common characteristics of kind of work, level of difficulty, degree of responsibility, qualification requirements, and other factors established under Federal position classification plans.
      • advising management on structuring of organizations and positions for maximum use of skills, as well as economy and efficiency of operations.

       

    Constraints: The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs: 5CFR

    Cost Drivers:

     

    9H: Conduct Workforce Planning

    Work Activity Description: compile information about the existing workforce (measure your current supply), predict future demands on the workforce, identify gaps between the supply and the demand, develop solutions that address the gaps, implement those solutions, and evaluate the impact and adjust accordingly. Coordinates workforce planning work with designated contractors. Reviews career ladders within the Service and describes organizational structures that support career ladders.

    Notes:

    Exclusions:

    • Does not include position management activities as described in the classification section of code 9G: Administer Recruitment, Staffing and Ensure Diversity

    Definitions:

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs: 5CFR

    Cost Drivers:

     

    9J: Evaluate and Counsel Personnel

    Work Activity Description: provide general supervision not related to mission driven work activities; conduct team building; develop employees; counsel, such as Individual Development Plan development; coach; mentor; prepare performance plans; conduct progress reviews and appraisals.

    Notes:

    • This activity includes tasks such as:
      • advising and providing counsel to employees regarding policies, procedures, and directives of management.
      • explaining performance expectations to employees and provides regular feedback on strengths and weaknesses. Holding employees responsible for satisfactory completion of work assignments. Appraising subordinate workers performance ensuring consistency and equity in rating techniques.
      • recommending awards when appropriate and approves within-grade increases.
      • hearing and resolving employee complaints and refers serious unresolved complaints to higher level management. Initiates action to correct performance or conduct problems.
      • identifying employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance.

    Exclusions:

    Definitions:

     

    Constraints: The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs: 5CFR

    Cost Drivers:

     

    9K: Manage Professional Responsibility (Internal Affairs)

     

    Work Activity Description: manage, conduct or assist with administrative inquiries of alleged mismanagement or misconduct by Service personnel who perform, supervise, or manage law enforcement programs and operations. Tasks could include: collect and analyze information; identify violations; conduct interviews; query data systems; prepare affidavits; take sworn statements; store and maintain evidence; prepare investigative reports; provide testimony; assist with declarations; perform case management; conduct telephonic interviews; conduct and/or assist in the presentation of integrity training.

    Notes:

    • This would include identifying and providing assistance to employees who exhibit behavior which, if neglected or overlooked, could lead to diminished performance or necessitate disciplinary action, and promoting economy, efficiency, and effectiveness of Service law enforcement responsibilities.

    Exclusions:

    • The supporting tasks are separate and apart of those matters associated with the duties of the Service's Personnel Security Officer, or Human Resource personnel relating to background investigations; adjudications; or administrative inquires of non-law enforcement employees.

    Definitions:

     

    Constraints:

    Unit of Measure:

    Inputs: Inspector General Act 1978, 5 CFR 2635 ("Standards of Ethical Conduct for Employee of the Executive Branch,") Title 5, United States Code.

    Cost Drivers:

    Manage Information Resources

    9L: Plan IT Investments

    Work Activity Description: plan IT Investments is to be used when preparing, developing, or acquiring the information used in acquisition or major enhancement of an IT investment. Related costs include the following:

    • needs assessment, mission needs statements project planning, management, and budgeting· coordination with customers, stakeholders and users
    • evaluating user requirements to determine changes
    • planning for data administration including necessary policy, procedures and conducting business process re-engineering
    • determining project feasibility
    • evaluation of hardware and software options and methods
    • determining organizational impacts
    • performing life cycle costs and planning
    • designing the investment
    • assessing the benefits, risks, and risk-adjusted life-cycle costs of alternative solutions establishing realistic cost, schedule, and performance goals before either proceeding to full acquisition of an IT investment or useful segment or terminating the investment or a legacy system.

    Planning includes all activities committed to achieving specific goals through an acquisition. Information gathering activities may include market research of available solutions, engineering and design studies, and prototypes. Depending on the nature of an investment, one or more planning segments may be necessary.

    Use Plan IT Investments to report dollars for IT investments that support strategic management of IT operations. For example: business process redesign efforts that are not part of an individual investment or initiative; enterprise architecture development; capital planning and investment control processes; procurement management; IT Infrastructure Planning; Architecture compliance planning; Telecommunications planning; Office Automation planning; and IT policy development and implementation.

    Notes:

    • Costs assigned to this activity will be principally used by IT professionals.

    Exclusions:

    • IT investment planning costs supporting a specific program/function are recorded against the specific work activity for the program/function supported.

    Definitions:

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

    9M: Acquire IT Investments

    Work Activity Description: acquire IT Investments is used to report on an IT investment's full acquisition. Related costs include the procurement and implementation of an IT investment or useful segment/module. Reporting for this activity occurs after initial planning activities are complete, bureau and DOI Capital Planning and Investment Control (CPIC) processes select and approve the proposed technical approach, project (investment) plan and establish the baseline cost, schedule and performance goals for this phase of an IT investment. Use Acquire IT Investments for reporting costs associated with:

    • Integrated Project Team (IPT) costs directly related to acquisition, development, and installation of this investment
    • development, modernization, and enhancement (D/M/E) costs as defined by OMB for capital asset planning are reported here, including purchasing of a development platform
    • development and testing of a software application and incremental reviews
    • creating system and user documentation, IT Hardware procurement and installation, and major hardware/software upgrades/enhancements, developing implementation procedures
    • drafting and reviewing user documentation; scheduling training
    • purchasing/acquiring needed equipment and materials
    • developing and testing training procedures
    • producing and distributing copies of all documentation
    • procuring system hardware and software
    • installing hardware and software needed to implement system
    • training new system users
    • data conversion into new systems
    • analyzing applications
    • performing automation studies and assessments when upgrading software/hardware, when performing system or database administration, and when conducting architecture analysis.

    Notes:

    • Costs assigned to this activity will be principally used by IT professionals.

    Exclusions:

    • IT investment acquisition costs supporting a specific program/function are recorded against the specific ABC/M work activity for the program/function supported.

    Definitions:

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

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    9N: Secure IT

    Work Activity Description: this activity is to be used when performing work to achieve and maintain compliance with OMB Security policies and NIST guidance, including compliance with the Federal Information Security Management Act. Includes all IT security program costs and costs for security individual IT systems, applications, and infrastructure. Capture all IT security costs associated with planning, acquisition, and operation and maintenance of IT investments.

    • establishment and operation of an IT Security Program and Functions
    • develop, implement, and enforce IT Security Policy and Procedures
    • maintain and operate Certification and Accreditation Program
    • plan of Action and Milestones (POA&M) assessment, monitoring, analysis, evaluation, and Corrective Action Planning and execution
    • security controls and authentication tools
    • IT security monitoring and testing
    • vulnerability assessments and reporting
    • vulnerability mitigation
    • preparing and conducting IT Security Awareness and Training, but not taking IT security training.
    • establishing IT security costs and schedules for security IT systems

    Notes:

    • Costs assigned to this activity will be principally used by IT professionals.

    Exclusions:

    Definitions:

     

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

    Cost Drivers:

    9P: Operate, Maintain and Manage IT Investments

    Work Activity Description: operate, Maintain and Manage IT Investments is to be used when an IT investment is operational (steady state). This means the IT investment or useful segment/module of an IT investment has been delivered and is performing the mission. Tasks required to manage an investment are reported under this activity, including monitoring and reporting. This activity includes retirement/disposal costs of the investment, which is the final phase in the life cycle of the investment.

    Operate, Maintain and Manage IT Investments includes government and contractor personnel costs, supervision and management of these functions for a particular program alternative/IT investment over the time period corresponding to the life of the program, including direct and indirect periodic or continuing costs of operation, maintenance, and management. Reporting under this activity correlates to IT investment reporting under the OMB Exhibit 53 Part 2. Enterprise Architecture and Planning. Should monitoring identify the requirement for a major enhancement, the planning, acquisition, and Operate, Maintain and Manage IT investments cycles take place for the enhancement. Non-major enhancements are included in this activity.

    Use Operate, Maintain and Manage IT Investments to report:

    • conducting any functions directly related to operation of the IT investment, including data capture
    • Operations Center functions
    • administrative and technical support personnel, product and service (both federal and contractor) costs that are in direct support of the IT investment
    • planning, coordinating, scheduling, or conducting recurring training for operation and maintenance
    • project management functions that ensure the IT investment is still performing according to established cost/financial and performance metrics including gathering, analysis and reporting of those metrics
    • ongoing costs such as IT security, FOIA, and privacy
    • system support services and maintenance
    • Customer support and services (evaluating change requests, Help Desk or similar support)
    • system backups and database backups
    • determining costs of and prioritizing system change requests· Monitoring systems and tuning for efficiency
    • COTR and contract functions  

    Notes:

    • Costs assigned to this activity will be principally used by IT professionals.
    • Also includes managing information and files for:
      • Privacy Act and Privacy Initiatives which includes data analysis for privacy of records and data classification
      • fulfilling FOIA requests and FOIA/Privacy Act Appeals
      • Information Quality Policies
      • Awareness and Training for Privacy Act and FOIA.
    • Also includes awareness and training for, and managing information and files for Web Policies including Section 508.

    Exclusions:

    • IT investment operations, maintenance, and management costs supporting a specific program/function are recorded against the specific ABC/M work activity for the program/function supported

    Definitions:

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:

     
    94: Perform IT Capital Planning and Project Management

    Work Activity Description:

    • Perform Capital Planning and Project Management is to be used when performing work to achieve and maintain compliance with OMB capital planning and investment control and project management requirements, including all program costs for portfolio management and project management that are not attributable to individual IT projects or investments.
    • Reporting under this activity correlates to IT investment reporting under the OMB Exhibit 53 Part 3.
    • Includes:
      • Establishment and operation of IT investment management and project management programs and functions
      • Creation and enforcement of policy and procedures
      • Developing and conducting training
      • Determining organizational impacts of capital planning and investment control and project management policy, guidance, implementation and operation
      • Conducting capital planning and investment control and project management program evaluations and quality control
      • Establishing realistic cost, schedule, and performance goals, both strategic and tactical, for the CPIC and project management program
      • Automated Capital Planning or Project Management tools
      • Overseeing development and quality control of capital planning and project management documents
      • Overseeing assessment of the performance of Interior's IT portfolio and projects
      • Overseeing evaluation of steady state systems

    Note:

    • Includes supervision and management of portfolio and project management functions, and general administrative support staff for the local office performing the previously mentioned functions.

    Exclusions:

    • This work activity is NOT to be used to report capital planning or project management costs for individual IT investments or projects, which are to be reported under activities for Plan IT Investments, Acquire IT Investments, and/or Operate and Maintain IT Investments.

    Definitions:

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

    Cost Drivers:

    95: Manage IT Architecture

    Work Activity Description:

    • Manage IT Architecture is to be used to report all work for developing, coordinating, and implementing policies, standards, guidelines, reporting, and providing related technical assistance for enterprise architecture.
    • Tasks required to develop, manage and utilize the architecture are reported under this activity, including monitoring and reporting of business data and processes.
    • This activity includes all Interior Enterprise Architecture (IEA) and bureau architecture team work including creation and maintenance of target architectures and modernization blueprints that are not attributable to individual IT projects or investments.
    • Manage IT Architecture includes management of the program, including direct and indirect periodic or continuing costs of operation, maintenance, and management of the architecture and all related artifacts and processes.
    • Reporting under this activity correlates to IT investment reporting under the OMB Exhibit 53 Part 3. IT Architecture and Planning.

    Used For:

    • Establishment and operation of IT architecture program functions or offices
    • Conducting any functions directly related to operation of architecture tools, e.g. Department Enterprise Architecture Repository (DEAR) and Bureau Enterprise Architecture Repository (BEAR), including data capture and maintenance
    • Capture and maintenance of IT architecture artifacts, business information metadata and information on technology used by the business
    • Capture, analysis and maintenance of business processes
    • Developing, implementing, or providing oversight of policies and procedures for
      • Lifecycle management of data
      • Setting standards for consistency, accuracy, reliability and timeliness of data
      • Storage, scheduling and maintenance of data
      • Database design and performance
    • Data modeling, synchronization for all data structure changes, migration, and interoperability
    • Planning, coordinating, scheduling, or conducting recurring training for IT architecture
    • Creation and maintenance of target architectures and modernization blueprints
    • Preparation for, participation in, and operation of architecture teams or other teams when working on IT architecture matters
    • Conducting architecture analysis and compliance, including automation studies and assessments when upgrading and installing new software/hardware and its related business processes

    Notes:

    Exclusions:

    • This work activity is NOT to be used to report architecture costs for individual IT investments or projects, which are to be reported under 9L: Plan IT Investments, 9M: Acquire IT Investments, or 9P: Operate and Maintain IT Investments.
    • Implementation of modernization blueprints, and development of solution architecture artifacts for individual IT assets are to be captured under 9M: Acquire IT Investments

    Definitions:

    Constraints: DOI Requirement

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

    Manage Budget, Finance, and Performance

    9Q: Develop and Allocate Budgets

    Work Activity Description:

    • develop budget needs;
    • justify current and out year budget needs to external entities including Washington Office, Department of Interior, Council on Environmental Quality, General Accounting Office, Inspector General, and Office of Management and Budget;
    • provide analysis and reports to regional decision makers; develop Service's budget requests, including program submissions and revisions to Office of the Secretary, Office of Management and Budget, and Congress;
    • prescribe policies, procedures, and controls for developing the budget, preparing budget justifications, and preparing supplementary budget requests and reprogramming requests;
    • participate in and coordinate budgetary determinations and examines budget proposals for compliance with (a) the Administration's budgetary policies, (b) Departmental goals and objectives, and (c) statutory and regulatory requirements;
    • review bureau budget justifications and appropriations language for consistency with policy, adequacy, accuracy, and required format;
    • review all proposals for supplementary budget requests and reprogramming reports for substance, need, and conformity with Administration and Departmental policies and commitments;
    • maintain liaison on all matters dealing with budget formulation and presentation with the Office of Management and Budget, the House and Senate Appropriations Committees, and other Federal agencies;
    • prepare statistical analyses, and special reports on budget proposals and related matters for the Secretariat, the Office of Management and Budget, and Congress;
    • prepare program capability and effect statements responses to Appropriations staff requests;
    • review in-depth selected Departmental functions and programs, examining program objectives, policies, procedures, standards, performance, progress, work operations, costs, and staffing to improve budget review and execution, improve bases for formulating or reformulating budgets and program management;
    • develop Exhibit 53 and 3ØØ for Circular A11;
    • prepare apportionments, allotments and allocation documents and adjustments to Budget Allocation System; fund target allocations in the core accounting system to field offices; work on Congressional District Reports;

    Exclusions:

    • This does not include routine budget execution and tracking and monitoring office budgets. Code those costs to 9R: Perform Financial Management Operations. (This is a change/clarification for FY 2007.)

    Definitions:

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:


    9R: Perform Financial Management Operations

    Work Activity Description:

    • execute budgets;
    • track and monitor office budgets;
    • pay bills;
    • collect receivables;
    • compile and analyze financial data;
    • prepare internal reports;
    • maintain general ledger;
    • plan, develop, implement and account for mixed financial systems;
    • report financial results and comply with Chief Financial Officer's Act, Prompt Payment Act and other related statutes;
    • perform and support audit activities;
    • review and process invoices, charge cards, interagency charges and travel claims;
    • administer Permanent Change of Station moves for employees;
    • process budgetary transactions;
    • review and process reimbursables;
    • administer the Budget Tracking System (BTS)

    Notes:

    • This activity includes all financial activities that support the organization as a whole. This activity may include costs for Permanent Change of Station moves, such as house hunting trips and household good storage and delivery.
    • Includes managing internal controls for financial processes. This includes OMB Circular A-123 compliance work.
    • This includes routine budget execution and tracking and monitoring office budgets. (This is a change/clarification for FY 2007.)

    Exclusions:

    Definitions:

     

    Constraints: DOI Requirement; The costs associated with this activity make up a significant portion of one CSF

    Unit of Measure:

    Inputs: Chief Financial Officer Act, Federal Managers Financial Integrity Act

    Cost Drivers:


    9S: Conduct Strategic Planning and Performance Management

    Work Activity Description: develop and report for Government Performance and Results Act requirements; develop program performance plans, service operational plans, and service strategic plans; develop performance measures; report performance accomplishment; integrate employee performance agreements; process re-engineering assessments

    Notes:

    Exclusions:

    Definitions:

     

    Constraints: The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:


    9T: Collect and Analyze Activity Based Costing Information

    Work Activity Description: collect and analyze data for Activity Based Costing

    Notes:

    Exclusions:

    • This excludes time and attendance Activity Based Costing reporting.

    Definitions:

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:


    9U: Conduct Competitive Sourcing Initiatives

    Work Activity Description: manage or support Service competitive sourcing program; assist with preparation of the Service's annual FAIR Act Inventory; collect and analyze data in support of a competitive sourcing initiative; analyze best practices for Most Efficient Organization and benchmarking; develop performance work statement and performance measures

    Notes:

    Exclusions:

    Definitions:

     

    Constraints: DOI Requirement.

    Unit of Measure:

    Inputs: Fairness and Accuracy in Reporting Act, OMB Circular A-76

    Cost Drivers:


    Provide Other Support

    9V: Administer Occupational Safety and Health

    Work Activity Description: develop safety and health programs and policies; conduct safety inspections and evaluations of Field Stations to determine safety program compliance; document and inform Line Management of findings; provide technical support and advice in resolving health and compliance issues; investigate accidents and injuries; respond to emergencies; implement safety program elements; and conduct safety and health training.

    Notes:

    • Includes public safety evaluations, resolution of complex issues, Occupant Emergency Plan implementation, Occupational Safety and Health Administration (OSHA) regulations, natural disasters, and response to employee complaints/concerns.

    Exclusions:

    Definitions:

     

    Constraints:

    Unit of Measure:

    Inputs:

    Cost Drivers:


    9W: Manage Purchases, Contracts and Acquisitions

    Work Activity Description: manage operational procurement procedures to include, but not limited to; purchase wide variety of supplies, equipment and services; conduct market research; develop requirements and statements of work; place orders with purchase card: review and reconcile monthly charge card statements; advertise projects and solicit quotes and proposals; evaluate proposals and conduct negotiations; award purchase/delivery/task orders and contracts; monitor contractor performance and compliance; administer, modify and close-out procurement awards; document files; report procurement information to the Federal Procurement Data System-Next Generation (FPDS-NG); purchase and track motor vehicles through AutoChoice.

    Develop and provide acquisition, charge card and procurement guidance; implement and supplement the Federal Acquisition Regulation, Department of the Interior Acquisition Regulation and other polices and guidance; present procurement training; monitor compliance through management control and other reviews and audits; manage the socio-economic program and encourage small business participation; manage contracting officer warrant program. Manage the Contracting Officer Representative program. IDEAS-PD management to include development and issuance of guidance; maintain and update databases including reconciliations; conduct IDEAS-PD training;

    Notes:

    • This category will predominately include salaries for staff time associated with direct support of the procurement process which would include:
      • all procurement staff in the Washington Office Contracting and Facilities Management and Regional Contracting and General Services offices;
      • field warranted contracting officers,
      • program staff who have purchase card authority and/or oversight of that authority;
      • and staff appointed as Contracting Officer's Representative (COR) during their oversight of contractor performance.
    • Also included would be costs for conducting procurement training and travel, supplies and other operational costs directly associated with supporting the acquisition function.

    Exclusions:

    • Do not use this code for payments to vendors under contract for supplies or services. These costs should be assigned to the mission-related ABC code these costs are supporting.
    • Also excluded are staff time associated with concession contracts, leased space, real property acquisitions, and financial assistance (grants and cooperative agreements).

    Definitions:

     

    Constraints: DOI Requirement. The cost of this activity makes up 1% or more of the appropriate process costs.

    Unit of Measure:

    Inputs: Federal Acquisition Regulation, Department of Interior Acquisition Regulation, Federal Property Management Regulation, Office of Management and Budget Circulars

    Cost Drivers:


    9X: Provide Office Support

    Work Activity Description: answer phones; make copies; update supervisors calendars; schedule meetings; travel, conference calls, and conference rooms; handle correspondence; mail letters and packages using Postal Service and FedEx; provide office coverage; support other administrative and secretarial positions; manage special projects, for example, Combined Federal Campaign and savings bonds; track due dates and action items; take meeting notes

    Notes:

    • Also includes non-secretarial administrative work, such as oversight of controlled and non-controlled property, administrative support of motor pool vehicles, and similar administrative actions
    • This activity also includes tasks such as:
      • making travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers.
      • preparing, consolidating, submitting, and maintaining time and attendance records
      • requisitioning office supplies, printing support, and related materials and services.
      • preparing, reviewing, and processing a wide variety of recurring and nonrecurring correspondence, reports, materials, publications, regulations, and directives, and other documents.
      • using multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text.
      • establishing, updating, and maintaining office records of various types.
      • providing advice and guidance on clerical and procedural requirements and instructions to other clerical personnel and/or staff members assigned to the organization.
      • reviewing and updating office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.

    Exclusions:

    Definitions:

     

    Constraints: The cost of this activity makes up 1% or more of the appropriate process costs

    Unit of Measure:

    Inputs:

    Cost Drivers:


    9Y: Manage Records, Files, Mailrooms and Libraries/Info. Services

    Work Activity Description: maintain forms and directives and official correspondence file systems; operate central file; archive; provide guidance and quality control records management systems; perform centralized mailroom functions & mail delivery; maintain library and information services (Libraries, Online Research Databases and Geographic Information Services); maintain spatial and relational databases; organize, maintain and upgrade audiovisual libraries.

    Notes:

    • This activity includes labor and operations costs that support the organization as a whole.
    • This activity includes tasks such as:
      • work involving the processing of incoming or outgoing mail and/or the systematic arrangement of records for storage or reference purposes the scheduled disposition of records, and the performance of related work when such duties require the application of established mail or file methods and procedures,
      • performing descriptive and copy cataloging.
      • administering the day-to-day operation of the circulation desk.
      • directing library or information center functions to provide information services to the organization and its customers.
      • providing reference and research services and recommending needs of the organization.
      • establishing and maintaining circulation and interlibrary loan services.
      • ordering and processing different types of library materials.

    Exclusions:

    • Excludes postage activities that can be directly related to mission goals, for example mail services related to royalty receipts.

    Definitions:

     

    Constraints: DOI Requirement; The cost of this activity makes up 1% or more of the appropriate process cost

    Unit of Measure:

    Inputs:

    Cost Drivers:


    9Z: Process Information Quality, FOIA, Privacy Act and Liability Requests/Claims

    Work Activity Description:

    • Draft Freedom of Information Act policy; provide guidance to programs; train personnel in proper handling; coordinate with Office of the Solicitor; track Freedom of Information Act responses; prepare annual reports; provide information on required software and compile information to meet Freedom of Information Act requests;
    • Coordinate Privacy Act requests; prepare Privacy Act reports on behalf of the Service; coordinate the establishment of new systems of records and the revisions to existing systems; review Privacy Act systems within the Service;
    • Respond to challenges to information disseminated by the Service as required by Office of Management and Budget under the Information Quality Act;
    • Process claims, for example tort claims, personal property and third party; review, investigate and process all claims and coordinate with Office of the Solicitor

    Notes:

    • Includes all costs of researching and responding to FOIA requests, Privacy Act, Information Quality Act, and Liability Requests/Claims

    Exclusions:

    Definitions:

     

    Constraints:

    Unit of Measure:

    Inputs: Federal Tort Claims Act, Claims Collection Act, Military and Civilian Personal Property Claims Act, Treasury Appropriations Bill for 2ØØ1

    Cost Drivers:


    Manage and Attend Training

    92: Develop and Deliver Training

    Work Activity Description:

    • Conduct training development by analyzing, designing, developing, and evaluating a course or curriculum
    • Deliver training by instructing, teaching, or leading the delivery of training to students; deliver training in field and Regional Office locations
    • Support training by designing and producing audio/video and other training materials; operate a Learning Management System; support Registrar functions; prepare SF 182s; maintain audio/video equipment; administer training by technical and supervisory activities directly in support of training development and delivery

    Notes:

    • Includes tasks such as planning and coordinating training and development activities

    Exclusions:

    Definitions:

     

    Constraints: The cost of this activity makes up 1% or more of the appropriate process costs

    Unit of Measure:

    Inputs:

    Cost Drivers:


    93: Attend Training

    Work Activity Description: attend courses that increase your knowledge, skill, ability, proficiency, or qualification in order to accomplish the USFWS Mission Training may be delivered in many different ways including traditional classroom training, distance learning via the web, correspondence courses, videotapes, or instructional television. Training may also include workshops, detail assignments, and college courses when these events are part of a structured approach designed to improve employees' ability to accomplish Service missions.

    Note:

    • This definition has changed from previous years. The intent is to capture all training attended by FWS employees with this one activity. Data from the Service's Learning Management System will be used to distribute the training costs back to specific mission areas.

    Exclusions:

    Definitions:

     

    Constraints: The cost of this activity makes up 1% or more of the appropriate process costs

    Unit of Measure:

    Inputs:

    Cost Drivers:

     

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    Last Modified: 9/24/2008